Reviewing Contract Terms and Running Contract Expert on a Supplier Contract


This demonstration shows how to review contract terms and run Contract Expert on a supplier contract.

 

This is the fourth in a series of related demonstrations that use the example of a contract to purchase desktop computers and related installation services. These cover:

 

∙ Creating a supplier contract

∙ Entering supplier contract details

∙ Entering supplier contract lines

∙ Reviewing contract terms and running Contract Expert

∙ Checking for deviations from standards and submitting a supplier contract for approval

∙ Managing purchasing for a supplier contract using contract fulfillment


Steps:

  1. After you have entered the contract lines and other details as shown in related demonstrations, you are ready to review the contract terms.

    Step 1

  2. Begin by navigating to the Contract Terms tab.

     

    Click the Contract Terms tab.

    Step 2

  3. The contract terms are already present, but your action is required before you can submit the contract for approval.

    Step 3

  4. The Pending Variables count is one. This means you must enter a value for a clause variable.

    Step 4

  5. And you must Run Contract Expert because the Contract Expert Last Run indicator shows Contract Expert was not run.

    Step 5

  6. Click the Run Contract Expert button.

    Step 6

  7. The application displays the Contract Expert.

    Step 7

  8. You must first enter any missing values for variables used in the clauses.

    Step 8

  9. This contract requires you to enter the payment terms.

    Step 9

  10. If you need some context to figure out what value to enter, you can view the clauses that use this variable by clicking the button in the Clauses column.

    Step 10

  11. No context is required here, so select a value.

     

    Click the button to the right of the Value field.

    Step 11

  12. Select the payment terms.

     

    Click the 2/10 Net 45 list item.

    Step 12

  13. Click the Next button.

    Step 13

  14. Now answer any questions to determine if additional clauses are required.

    Step 14

  15. The items you are purchasing require inspection, so select Yes.

     

    Step 15

  16. Click the Yes list item.

    Step 16

  17. Click the Next button.

    Step 17

  18. The Contract Expert now recommends any additional clauses required by the contract based on the information you provided.

    Step 18

  19. Contract Expert suggests an additional  inspection clause for inclusion in the contract.

    Step 19

  20. The Insert Into Document option is selected. This means Contract Expert will insert the recommended clause into the contract terms automatically.

     

    Depending on your privileges, you may be able to reject the recommendation by deselecting the option.

    Step 20

  21. View the text of the clause that will be inserted.

     

    Click the Clause Details button.

    Step 21

  22. Click the Done button.

    Step 22

  23. You have finished running Contract Expert and are ready to insert the clause.

     

    Click the Finish button.

    Step 23

  24. The application confirms the addition of the  clause.

     

    Click the OK button.

    Step 24

  25. Notice that the contract terms now include a new Inspection section that was inserted along with the clause.

    Step 25

  26. That the tab now displays the date and time you ran the Contract Expert.

    Step 26

  27. And that the Pending Variable count is now zero: there are no more variables missing values.

    Step 27

  28. Before submitting the contract for approval,  check to see if the contract conforms to company standards as described in a related demonstration.

    Step 28

This concludes the demonstration of reviewing contract terms and running Contract Expert on a supplier contract.

Table of Contents  Start Topic