Understanding the Elements of a Clause in the Contract Terms Library

In this demonstration you will learn about the different elements of a clause in the Contract Terms Library.

Steps:

1. You will review a jurisdiction clause to introduce you to clause features.

   Step 1

2. Because this clause is already approved for use in contracts, it cannot be edited unless you create a new version.

   Step 2

3. The clause is available for use exclusively in the Vision Operations business unit.

   Step 3

4. This clause includes both a title and a display title.

   Step 4

5. The title must be a unique name that cannot be edited after you first save the clause.

   Step 5

6. The display title replaces the title in the printed contract. You can edit the display title any time you can edit the clause itself.

   Step 6

7. Jurisdiction Option for Customers is what you see when you search for the clause in the Contract Terms Library.

   Step 7

8. Jurisdiction is the clause title in the contract.

   Step 8

9. You can specify only one intent for each clause and you cannot change the intent after you create the clause.

   Step 9

10. A Sell intent indicates this clause is used for customer contracts.

    Step 10

11. Clause types classify clauses in the library for searches.

    Step 11

12. The Default Section is the section in the contract terms where Contract Expert rules insert this clause. If the section does not already exist in the contract, then it gets inserted along with the clause. 

    Step 12

13. You do not need a default section, because this clause is being added to a contract terms template. You specify a default section for a clause only if the clause will be used by Contract Expert.

    Step 13

14. If you select the Protected option. the clause is protected against edits during contract authoring except by authors who are granted special privileges.

    Step 14

15. The Provision option applies only for sourcing contracts.

    Step 15

16. The text of this clause includes variables representing information unique to each contract.

    Step 16

17.  A variable is surrounded by square brackets and at signs (@).

    Step 17

18. Click the Instructions tab.

    Step 18

19. On the Instructions tab, you can enter instructions for contract authors.

    Step 19

20. And you can also enter reference information.

    Step 20

21. You can publish the reference text instead of the clause text in contracts by selecting the Include by reference option.

    Step 21

22. Click the Related Clauses tab.

    Step 22

23. Use this area to specify any alternate and incompatible clauses.

    Step 23

24. If you add incompatible clauses, then contract authors are warned during validation if they added both this Jurisdiction clause and any clauses you specify as incompatible.

    Step 24

25. Contract authors can substitute one of the two alternate clauses added here during authoring provided they have sufficient privileges.

    Step 25

26. Click the Folders tab.

    Step 26

27. Folders are used to organize clauses in the library. You can add a clause into multiple folders.

    Step 27

28. Click the History tab.

    Step 28

29. The History tab tracks versions and approval status.

    Step 29

30. Click the Terms Templates tab.

    Step 30

31. This tab lists the contract terms templates that are using this clause.

    Step 31

This concludes the demonstration of the different elements of a clause in the Contract Terms library.

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