Screenshot Overlays are a great tool to edit screenshots and add content to your topics.
Steps:
In this example we'll use the Edit menu to create our Screenshot Overlay, but it is also available here on the Developer toolbar.
Step 1Click the Edit menu.
Step 2Point to the Screenshot Editing menu.
Step 3Click the Create Overlay... button.
Step 4The TopicOverlayEditor is a useful tool to for efficiently updating multiple frames. It can be installed without administrator or other special privileges.
Click the Install button.
Step 5Click the Close button.
Step 6The topic is converted into PowerPoint.
Step 7PowerPoint opens and we are presented with the Guidelines for the Overlay Editor.
These Guidelines indicate what you can expect from the Overlay Editor. Pay close attention to what you can do and what you cannot do while editing a Screenshot Overlay.
Step 8Let's get started. First, we'll find a frame that we want to edit.
Step 9Click the Page down button.
Step 10Choose a frame.
Step 11Click the Zoom In button.
Step 12This table contains information that we do not want to display to the end user for any number of reasons: the data may be a sensitive (social security number), misleading (wrong data set), or otherwise distracting.
In this example, we'll simply mask it to make the field appear blank.
Step 13Click the Rectangle list item.
Step 14Draw an appropriately sized rectangle in the desired field.
Step 15
The default color doesn't match the color of the application field, so we'll change it to white.
Click the Shape Fill button.
Step 16Click the White list item.
Step 17And we'll do the same with the outline.
Click the Shape Outline button.
Step 18Click the White list item.
Step 19The data has been effectively masked with a few quick and easy steps. However, this data appears on the rest of the frames in the topic. Next, we'll look at how we can reuse this shape to mask the data on the rest of the frames in just a few more steps.
Step 20The Overlay Editor tab was installed when we created our Screenshot Overlay.
Click the Overlay Editor tab.
Step 21The Overlay Editor tab has several powerful, time-saving features.
Copy to Previous (Frame), Copy to Next (Frame), and Copy to All Frames will copy the selected elements to the previous, next or all of the frames in the topic respectively. Draw once and reuse the element on multiple frames, reducing the overhead of traditional screenshot editing.
Delete from All Frames will delete the selected element from all frames in the topic, making it easy to update your overlay.
Step 22Copy Screenshot copies the screenshot as an editable picture element. The screenshot can then be cropped and placed to mask data.
Alternatively, this will be an extremely useful tool for mocking up screenshots of in-production or unfinished applications.
Step 23Show/Hide Bubble offers a quick way to hide the bubble to view the entire screenshot for editing and show it again to review the edits as the user will see them.
Step 24You'll notice that the bubble will be hidden from all slides, including the slide navigation pane, when the Hide Bubble feature is engaged.
Step 25As the Guidelines on the first slide describe, the notes pane can be used to add Author Notes to the frames within the Topic Editor.
Step 26After the Overlay is complete, simply close PowerPoint.
Click the Close button.
Step 27If you do not save your changes, the Overlay you created will be lost.
Click the Save button.
Step 28The PowerPoint document is then converted to a Screenshot Overlay.
Step 29The Screenshot Overlay is a very versatile tool allowing Screenshot Overlays to be edited independently of the screenshots themselves. This non-destructive method of modifying the topic's screenshots offers many advantages and efficiencies to traditional screenshot editing.