Workflow

How to Create a Distribution List

A distribution list provides automatic forwarding of information to recipients (individual users, groups or roles).

Select Manager > Workflow > Distribution Lists.
The Distribution with contents mask opens.

Click the Code field and enter DIS-0001.

Please note that for clear identification the code (distribution ID) must be unique!

Click the Name field and enter Documentation department distribution.

In the Type field click and select MULTI from the list.

Enable the Standard check box if you wish to use this distribution list as your default distribution list!

In the Comment field enter Distribution List for the Documentation Department.

To save the entry click .

The entry in the Type field is optional and indicates the use of the distribution list. The following entries can be selected:

Entry	Usage
Approval	The distribution list is exclusively used for the verification of products by several users or groups (by approval or voting).
Distribution	The distribution list is exclusively used for the distribution of documents that are entered in the in Documents tab.
Mailing	Exclusively used for the distribution of email messages.
Role	The distribution list is a resource in an activity.
Multi	For multiple use.