- Assign Roles to Modules, Sections, Topics, Questions, or Assessments
- Assign Roles to Modules, Sections, Topics, Questions, or Assessments
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- Once you have created roles using role lists, you can assign the roles to one or more modules, sections, or topics. This step is necessary to allow both role-selective publishing in the Developer and role-based filtering in the Player.
- You can assign roles while working in the Library or Outline Editor, using the Properties
- toolpane
- Tip:
- When you select documents for role assignment, the Developer determines the language of the selected document(s) and displays a list of all roles in the master role list for that language. If any additional roles are in use in the selected documents but are not on the role list, they are also shown. Note that inclusion of these additional roles depends on the specific document(s) selected for role assignment, rather than just language. Consequently, such roles are available for role assignment only if the document(s) to which they are assigned are included in the selection. It is therefore recommended that you always
- update the master role list
- If no role list exists for the language of the selected document(s), role assignment is not enabled.
- Warning!
- To assign a role to a document, you simply select the checkbox next to the desired role in the Assign Roles dialog box. To remove the role from the document, clear the checkbox. Note, however, that, if you remove a document from all roles, the document appears in the Player only if role-selective filtering is turned off.
- If you select multiple documents for property assignment, the checkboxes for the property values can have any of three initial states:
- Unselected (clear): The value is not assigned to any of the selected documents.
- Selected (checked): The value is assigned to all of the selected documents.
- Partially selected (gray with gray checkmark): The value is assigned to some, but not all, of the selected documents.
- You can check or clear any checkbox, regardless of its initial state, to assign the value to or remove it from ALL of the selected documents. If you do not change the state of a partially selected checkbox, the assignment of the corresponding value remains unchanged (assigned to some, but not all, of the selected documents). However, once you click a partially selected checkbox, you cannot restore it to its initial state. Therefore, when assigning property values to documents, you should select only those documents to/from which you want to add/remove the same value(s).
- Once you assign one or more roles to a topic, the role assignment is saved as a
- property
- Tip:
- Find and Replace
- Multi-user Considerations
- Before you can perform this action, you must
- check out
- check in
- version control system
- check out
- get
- To assign roles to one or more documents:
- Display the Properties toolpane.
- From the Library or Outline Editor, select the document(s) to which you want to assign roles.
- In the
- General
- Roles
- In the Assign Roles dialog box, select the role(s) to which you want to assign the selected document(s).
- Click
- OK