- Assign a Glossary to a Document
- Assign a Glossary to a Document
- "efc0c274-38fd-4a4f-b8a8-c4677923f791
- Once you create a glossary, you can assign it to one or more documents in the Library. A glossary can be assigned to a document in two ways: through manual assignment and through inheritance from the document's parent.
- You can manually assign a glossary while working in the Library, Outline Editor, or Web Page Editor, using the Properties
- toolpane
- Tip:
- Warning!
- Glossaries can be assigned through
- property inheritance
- A glossary must be attached to the parent document prior creating the child document for the child to inherit the glossary. If child documents already exist when the glossary is attached to the parent, you must manually attach the glossary to each child document.
- Note:
- Once you have assigned a glossary to a document, you still must
- update glossary links
- If a glossary is no longer appropriate for a document, you can change or remove the assigned glossary using the Properties toolpane. Changing or removing the glossary assigned to a parent does not automatically change the glossary for any child documents, even those that inherited their glossary from the parent. You must change the glossary for each child document manually.
- In addition, changing or removing the glossary assigned to a document does not automatically update glossary links. Therefore, after making any changes in glossary assignments, you must
- update glossary links
- Note:
- When duplicating content, you can use the Duplicate Glossaries option to choose if you want to duplicate the glossary or glossaries linked to the selected content. If you do not include glossaries in the duplication, the duplicated content links to the original glossaries linked to the source content; this allows you to maintain a master glossary for all related content. The default setting for this option is to create a duplicate since you may want to change the definition of terms for new content without affecting previous content. Deselecting the option maintains the links to the original glossaries.
- Multi-user Considerations
- Before you can perform this action, you must
- check out
- check in
- version control system
- check out
- get
- To assign a glossary to a document:
- Display the Properties toolpane.
- From the Library or Outline Editor, select the document(s) to which you want to assign a glossary.
- In the
- General
- Glossary
- Navigate the Library to the folder containing the desired glossary.
- Click
- Open
- update glossary links
- To remove a glossary assigned to a document:
- Display the Properties toolpane.
- From the Library or Outline Editor, select the document(s) from which you want to remove an assigned glossary.
- In the
- General
- Glossary
- update glossary links