- Check In a Document
- Check In a Document
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- Checking in a document updates the Library with any changes made to the document or documents or, if it is a new document, adds it to the Library. Check in also assigns a version number if the document has changed since it was checked out. For documents that you edited, the version number is incremented by 1. For new documents, the first version is NEW indicating that the doc has not been checked in so a copy does not yet exist on the server.
- Note:
- Comments
- During check in, you can add comments that are attached to the document and can be accessed through the
- document history
- If you check out a document but do not make any changes and then check it back in, a new version number is also not applied.
- If you check in multiple (new or changed) documents at one time. You can specify a different comment for each document, or you can click the Apply to all documents option to have the same comment applied to all documents in your selection.
- Document comments are not
- Note:
- exported
- Click the Keep checked out option to check in an interim version of a document and leave the document checked out so you can continue editing. The version number is incremented by 1. Other users can view the updated content but cannot edit the document because it is still checked out.
- Make sure you are working
- online
- From the Library or Outline Editor, select one or more documents or folders containing the documents that you want to check in. These documents can only be documents that were previously checked out to you. You cannot check in a document that was checked out by another author.
- On the
- Document
- Check In
- Type any comments about the document (if applicable) in the
- Provide check in comments
- You might also receive a message if some documents could not be processed because of other constraints. You can click OK to close the message box or click the View activity log link to view the results of the action.
- Click
- OK
- You can also use the
- Note:
- Check In All
- Make sure you are working
- online
- From the Library or Outline Editor, select one or more documents or folders containing the documents that you want to check in. These documents or folders must be checked out to you.
- On the
- Document
- Check In
- OK
- Type any comments about the document (if applicable) in the
- Provide check in comments
- Click
- Keep checked out
- Click
- OK