11 Labor Fees Tab

The Labor Fees Tab allows you to enter the fees, or actual payments, accrued for every major task for each service provider at all locations in your study.

This tab allows you to capture recurring payments that are paid outside of the milestone payment schedule and payments for all tasks if you are paying monthly for completed work.

11.1 How Payment Settings Affect the Labor Fees Tab

The payment settings you selected on the payments sub-tab of the Settings Tab affect how actual payments are entered on the Labor Fees Tab.

Pay Monthly for Work Completed: If you selected pay monthly for work completed, at either the task or study level, enter the actual payments for each major task for every month included in the study.
Pay for Work Completed upon Milestone Achieved or Pay Fixed Fee upon Milestone Achieved: If you selected pay for work completed upon milestone achieved or pay a fixed fee upon milestone achieved for any of the service providers in your study, you cannot enter the actual payments. These payments are accounted for on the Milestone Payments Tab.
Enter AP Only (sets AP to EV): If you selected enter payments only for any of the service providers in the study, Labor Fees Tab is unavailable because their payments are not being tracked at the major task level.

11.2 Recording Labor Fees

To record labor fees:

Navigate to the Labor Fees Tab.
Select the service provider and Location for which you are entering fees.
Enter (or scroll to) the date period for which you are entering fees.

Most invoices state that “fees are for work completed during the period of September 2010” or something similar. Be sure that you are entering fees into the month that corresponds with what is stated on the invoice. This is usually not the invoice date, as invoices often lag work performed by a month or more.
On the Actual line, enter the amount invoiced for each item.
When finished entering fees for one location, select the next location (at the top of the page) that this service provider is servicing, and repeat the preceding steps.
When finished entering fees for all locations for the service provider, select the next service provider for whom you have an invoice, and repeat the preceding steps.