2 Entering Actuals

Before you begin entering and tracking actuals, you should be familiar with the tabs in the Oracle Health Sciences ClearTrial Track Cloud Service module and the notes function.

2.1 Track Tabs

Similar to entering assumptions for plans in the Oracle Health Sciences ClearTrial Plan and Source Cloud Service module, there are tabs to enter information for studies that are being tracked.

Settings: The Settings Tab is used to configure how actuals will be entered for a study. The Tracking Interval and Study Status Date can be set, as well as the tracking level for major tasks, costs, and payments.
Sites: Enter the number of sites approved for each location, for each week, in your study. ClearTrial uses these values for the completed units of work for the Sites Approved Major Task.
Subjects: Enter the number of enrolled, randomized subjects for each location, for each week in your study. These values for the completed units of work are used for the Subject/Volunteer Randomized Major Task.
Monitoring: Record the number of monitored, cleaned CRF pages (or EDC equivalent) collected for each week of a study. These values are used for units of work for the Monitored, Clean CRF Page Major Task.
Task Units: Enter the amount of work completed for each major task, for each service provider, at each location in a study.
Task Dates: Enter the actual start and end dates for each major task, for each service provider, at each location in a study.
Milestone Dates: Enter the actual dates on which study-level milestones will occur.
Milestone Payment: Enter the actual payments made against the milestone payment schedule for each service provider in the study.
Labor Fees: Enter the fees, or Actual Cost accrued for each major task, for each service provider, at each location in a study.
Costs: Enter the actual costs acquired against the Miscellaneous Costs in your plan, for each service provider at every location in the study for Pass-Through Costs.
Summary: This tab provides a project dashboard of your study's progress, with four portlets: Project Health, Study Performance Trend, Current Status, and Projected At Completion.
Reports: This tab provides links to Track reports. Each report can be viewed in a separate window, printed, exported to Microsoft Excel, or converted to Adobe Portable Document Format (PDF).

2.2 Entering Notes

To help communicate further clarification related to your tracked actuals to other users, you can use the ClearTrial notes function. To record notes while entering actuals, click the Notes button in the upper right corner of each tab.

Notes can be public or private. Public notes can be included on reports that are generated from the Reports Tab. Private notes are only visible to users who are entering actual data for the tracked study.