An Oracle White Paper

April 2012

Introduced in Release 6.0

E29319-01

EQT Visibility

# Overview

Applications: WFA, ADMN, GSM, SCRM

Focus Area: Tags--Visibilities

GSM Search results can now be restricted based on the specification’s workflow status. For example, you can limit the display of ingredient specifications only to R&D and Labeling when the specification is in a “Draft” status.

# The Basics

Using this functionality we associate a visibility tag to specific workflow statuses and UGM Groups. If a user is associated to a group assigned visibility tag “X” then when the user performs a search the user will see all specifications in a status containing a visibility tag “X” and all specification in a status without a visibility tag.

Note: All other rules regarding visibility are still in effect, i.e. BU.

1. In ADMN/WFA/Tags create a tag marking the Type as “Visibility”. In this example we created a visibility tag called “R&D”.

Figure 1. Visibility tag

2. Perform a CACHE flush for the “Admin Data Cache Group”.

3. In WFA, add the “R&D” visibility tag to appropriate workflows. If one or more visibility tag is in place only users assigned to groups associated with these visibility tags can view specifications in this status.

Figure 2. Added visibility tag

4. Perform a CACHE flush for the “Workflow Cache Group”.

5. In UGM add the visibility tag to the appropriate groups on the Access tab, Workflow Visibility Tags section.

Figure 3. Workflow Visibility Tags section

6. Perform a CACHE flush for the “User Cache Group”.

7. Now when users search for specifications they may have limited visibility due to visibility tags.

These two specifications resolved to a workflow where the R&D visibility tag is assigned to the “draft” status. If either of these specification are resolved to a different workflow that is not associated to the tag or if the specification transitions to a status that is not associated with the tag then visibility will change.

Figure 4. As seen by a user associated to the R&D Group

Figure 5. As seen by a user that is not associated with the R&D Group

EQT Visibility March 2012 Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores, CA 94065 U.S.A. Worldwide Inquiries: Phone: +1.650.506.7000 Fax: +1.650.506.7200 oracle.com | Copyright © 2012, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only and the contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of Advanced Micro Devices. Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarks or registered trademarks of SPARC International, Inc. UNIX is a registered trademark licensed through X/Open Company, Ltd. 1010