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Assigning Records to Books

You can assign records to books in the following ways:

• One record at a time (manually), by selecting the book value on the record Detail page
• In bulk, using the batch record update functionality

Records can also be assigned to books using active workflow rules and conditions. For information about using workflow rules, see About Workflow Rules.

Before you begin:

• To assign records to books on a record Detail page, the Detail page layout for the record type must include the Book section.
• To batch assign records to books, you must have the Manage Books privilege in your user role.

The following procedure describes how to assign a single record to a book.

To assign a single record to a book

1. Navigate to the Detail page for the record.
2. On the title bar of the Books section of the Detail page, click Add.
3. In the book selector, choose the book to which you want to assign the record, and click OK.

The following procedure describes how to batch assign records to books.

To batch assign records to books

1. In the list window, click the Menu button on the title bar, then click Batch Assign Book.
2. In the Batch Assign Book window, click the selector button beside the Target Book box then, in the Book lookup, choose the book to which you want to assign records.
3. Choose an Assignment Option for the records in the list.

   The following table describes the Assignment Options that you can select.

   Option	Description
   Add	Adds the Target Book to all records. This assignment does not affect any previous book assignment for the records.
   Replace Type	Adds the Target Book to all records and removes any previously assigned books that have the same type as the Target Book. NOTE: Book Types are defined by your company administrator.
   Replace All	Adds the Target Book to all records and removes all previously assigned books, regardless of type.
   Replace Book	Specifies the book that you want to replace. Reassigns records from the book you specify here to the Target Book. Other records are not affected.
   Remove	Removes the existing assignment to the Target Book from all records.
   Remove All	Removes all assigned books from the records.

4. If you choose any option other than Add in step 3, you must now choose an Apply To option.

   The following table describes the Apply To options that you can select.

   Option	Description
   Manual Associations	Applies the Assignment Option to all selected records for which the existing book assignments were made manually
   Automatic Associations	Applies the Assignment Option to all selected records for which the existing book assignments were made by workflow or batch
   Both	Applies the Assignment Option to all selected records

5. To apply your chosen assignment criteria, click Assign.

   The Batch Assign Book Queue window opens, showing your assignment request in the Active Requests section. For more information, see Batch Assign Book Queue Page.

   When your request has been processed, you will be notified by email.