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Working with the Content Repository

Document management capabilities

The content repository functionality provides advanced document management capabilities. With advanced functionality, you can use document version control features to manage shared access to documents, organize project documents into a folder hierarchy structure, and start or participate in document reviews.

Specifically, you can:

  • Download documents
  • Check in, check out, and undo check out documents
  • Search for documents
  • View a document's history
  • View a document's versions
  • Add, delete, and rename project folders
  • Move project documents to a different folder location
  • Start a document review
  • Terminate a document review
  • Review a document
  • Send e-mail about a document

Repository storage

Your content repository stores documents created in P6 in a folder reserved for these documents. This folder is referred to as your P6 repository. Depending on your access privileges and configured content repository, you can access documents that were created outside P6. These documents are stored in their own folders in the content repository.

Repository authentication

The application offers two content repository authentication modes. Authentication can be configured for either single or multiple user authentication. In single user authentication mode, all users access the repository using a single administrator user login that is set during repository configuration. In multiple user authentication mode, each user is authenticated based on their individual login.

Single user authentication mode is useful when you want users to have full access to the content repository through P6 without having to maintain an equivalent list of users for both P6 and the repository. This allows a repository administrator to maintain one set of credentials for the repository. Single user authentication is also useful for quickly setting up test repositories that can be accessed by testers with minimal fuss.

Multiple user authentication mode is the default mode. Multiple user authentication mode provides increased security by restricting content repository access on an individual user basis. Because it uses native auditing fields it also allows a clear audit of who has created and modified files.

Related Topics

Adding Documents to a Project and Storing Them in the Content Repository

Adding Documents to a Project from the Content Repository

Checking Out Documents

Checking In Documents

Configuring Document Details

About Document Reviews

Searching for Documents

Viewing Documents

Downloading Documents


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