Actions Menu on Activities Page
Overview
All of the icons listed will appear on the Actions menu. You can determine which ones will also appear on your Actions toolbar.
Screen Elements
Save (Ctrl+S)
Saves any new or modified entries to the database.
Add 
The add menu contains the following options for adding new data to the activities page:
Add Activity (Insert): Creates a new activity in the current project schedule.
Add Sibling WBS (Shift+Insert): Creates a new WBS entry at the same level in the hierarchy as the currently selected WBS in the current project.
Add Child WBS (Ctrl+Insert): Creates a new WBS entry one level lower than the currently selected WBS.
Add WBS from Template: Creates a new WBS that is based on an existing template that you select.
Delete (Delete)
Deletes the selected data items or table rows.
Caution: Your selected data is permanently deleted once you click Save.
Assign Resource
Assigns a resource to the selected item.
Assign Role
Assigns a role to the selected item.
Define Baselines
Enables you to configure, create, delete, and convert baselines for open projects.
Open Dependent Projects
Enables you to view and open the selected activity's dependent projects. An activity only has dependent projects when the activity shares a cross-project relationship to an activity in another project.
View Calendar
Enables you to view a read-only version of the project or resource's calendar.
E-mail Activity Details
Sends an electronic message containing the details of the selected activity.
Jump to next highlighted (Ctrl+Down)
Enables you to move to the next activity highlighted by the Progress Spotlight.
Jump to previous highlighted (Ctrl+Up Arrow)
Enables you to move to the previous activity highlighted by the Progress Spotlight.
Link Selected Activities
Creates a relationship between the selected activities. The link may be seen on the Gantt chart.
Run 
The run menu contains the following actions:
Scheduler... (F9): Displays options for scheduling projects.
Schedule Preview: Enables or turns on the optional Schedule Preview mode. Click this icon again to disable this mode. Not recommended for very large projects, the Schedule Preview feature immediately updates the schedule as you work with activities, steps, and resources. It is available only when a single project is open.
Example: If thousands of activities appeared in your Gantt chart, P6 will allow you to add, modify, or delete them; however, by default, it won't immediately update the results in order to maximize performance. You could reschedule the project to view the impacts of your changes and share them with other users, but this will take time to perform. As a convenience, turn on Schedule Preview to instantly preview any schedule changes locally on your PC. This allows you to view them immediately, and then decide to apply them or discard them.
Check Schedule...: Runs a report based on your configurations to check schedule health.
Leveler... (Shift+F9): Displays options for resource and role leveling to prevent resource demand from exceeding availability.
Apply Actuals: Updates actual and remaining values to reflect current progress on the project as of the specified data date.
Recalculate Assignment Costs: Updates resource and role assignment cost data in the project to reflect recent changes to one or more rates. Perform this command after scheduling a project in case changes to dates cause assignments to span periods with more than one rate in effect.
Store Period Performance: Stores past period actuals per financial period.
Summarize Projects: Summarizes the open projects.
View Service Status
Opens the Service Status dialog box where you may review all of the services and their current status.
Print (Ctrl+P)
Prints the current page, table, chart, or other item.
Print Preview
Enables you to view a preview of the printed output. You can then decide to print or make additional changes.
Page Setup
Enables you to customize how a page will display when printed.
Import/Export 
The Import/Export menu contains the following options for importing and exporting project data:
Import from Excel: Enables you to select an .xls file to import your data into the current project. Your file must be formatted based on the import template.
Export to Excel: Exports the current item and applicable attributes to an .xls file.
Create Import Template: Generates an .xls file pre-filled with the field data sequence required to import project data into the current project.
Send to ERP: Sends the current project data to an integrated enterprise resource system (if configured). You must have the "Allow Integration with ERP System" project security privilege.
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