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Filtering and Sorting the Activity List

Unless you apply a filter, the Activities view lists all activities assigned to you. You can filter the view based on activity status.

To filter the activity list, select an activity. Right-click and choose Filter By (Alt+V+F) and one of the following options.

  • All Activities (Alt+V+F+A)
  • Completed Activities (Alt+V+F+C)
  • In Progress/Not Started Activities (Alt+V+F+P)
    Display of these activities is also filtered based on a timeframe you specify in User Preferences.
  • Milestones (Alt+V+F+M)
  • In Review/Rejected Activities (Alt+V+F+R)

    There are two circumstances in which an activity's status can be In Review.

    An activity's status is In Review when the primary resource applies an Actual Finish to the activity, but the Finish has not yet been confirmed by the person responsible for approving status. An activity's status is also In Review if the project is set up to allow resources to change the status of their assignments to Completed, but status review is required before an Actual Finish is applied to the activity. In this case, once all resources assigned to the activity have changed their assignment status to Completed and Apply Actuals is run, the activity is placed In Review.

    A Rejected activity is one that had been In Review, but the Finish status has been rejected by the person responsible for approving it.

    Note: A project-level preference determines whether you have view-only access to inactive activities. If an activity belongs to an inactive project or WBS, its status icon is slightly shaded. For example, if you are the primary resource for an inactive Not Started activity, the icon appears as .

Beneath the toolbar, a title bar identifies the current filter. This title bar also displays the timeframe used to filter the display of Not Started and Completed activities, which you can specify as a user preference.

To filter Not Started and Completed activities

  1. Choose File, User Preferences (Alt+F+U).
  2. Choose the Timeframe tab.
  3. For each activity status type, specify a number that defines the boundaries of the timeframe relative to the current date. For example, 90 defines a timeframe 90 days before and 90 days after today.

    Not Started activities with a planned start or planned finish within the timeframe and Completed activities with an actual finish in the timeframe will be displayed.

To sort the activity list

Mouse - Click the title of the column you want to sort by. Click again to change the sort order.

Keyboard - Tab or arrow to a cell in the sort column. To sort in ascending order, Press Ctrl+Alt+ Up Arrow, or for descending sort, press Ctrl+Alt+Down Arrow.

Related Topics

Working with Activities and Details

Displaying a List of Your Activities

Selecting Activity Data Columns

Saving or Printing Your Activity List

Assigning Yourself to an Activity

Viewing Activity Details

Reporting Actual Work Time without a Timesheet

Reporting Dates for an Activity

Reporting Remaining Work Estimates

Reporting a Completed Assignment

Viewing and Reporting Progress for Activity Steps

Viewing and Sending Activity Feedback

Viewing Your Project List and Project Web Sites

Searching for Data

Activity Details Tabs


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