Expenses Detail Window of the Activities PageOverview Use this detail window to add, revise, or delete activity expenses. Screen Elements Expenses toolbar See Expenses Toolbar of the Activities Page. Expense Item field The name for the expense that is unique for the activity. The same name can be used for expenses associated with other activities. Expense Category field The classification code or name for the expense category. Expense categories are useful for organizing and tracking various expense types within an organization. Expense categories are created in P6, typically by an administrator. Planned Cost field The planned cost for the project expense. Calculated as Planned Units multiplied by Price Per Unit. Actual Cost field The project expense for the activity. Calculated as Actual Units multiplied by Price/Unit. Remaining Cost field The remaining cost for the project expense. Before actual expenses are made, remaining cost should be the same as planned cost. While the activity is in progress, the remaining cost should be updated to reflect the estimated remaining cost required for the expense. After the expense is completed, the remaining cost should be zero. Planned Units field The planned units for all labor resources assigned to the activity. Actual Units field The actual units of the expense item used to complete the activity. Remaining Units field The remaining units for completing the assignment. Calculated as Remaining Duration multiplied by Remaining Units per Time. At Completion Units field The sum of the actual units and remaining units for the resource assignment on the activity. Calculated as Actual Units plus Remaining Units. Vendor field The name of the vendor providing the product or service associated with the expense. Accrual Type field The accrual type for the project expense. Start of Activity: Indicates the entire expense costs are accrued at the start date of the activity. End of Activity: Indicates entire expense costs are accrued at the finish date of the activity. Uniform Over Activity: Indicates the expense costs are accrued uniformly over the duration of the activity. Document Number field The number of the invoice, purchase order, requisition, or other document related to the expense item. Auto Compute Actuals option Determines whether to calculate the expense actual and remaining units based on the budgeted or planned cost and the activity's percent complete. Unit Of Measure field The unit of measure for the project expense. Price/Unit field The price per unit for the expense. Cost Account field The default cost account associated with the resource, role, or expense. User Defined fields The fields specific to your company's use of the application. Information that needs to be captured for all expenses can be stored in a user-defined field. User-defined fields are created by the system administrator. Tips
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