Response Plans Detail Window of the Risks Page

Overview

Use the Response Plans detail window to add response plans and response plan action items to the risk.

Screen Elements

Response Plans toolbar

See Response Plans Toolbar.

Active option

Indicates whether a response plan is currently active for the associated risk.

One response plan must always be active, and only one response plan can be active at a given time for a risk.

Activity field

The activity assigned to a risk response action item.

Actual Cost field

The actual cost of the response plan or response action item.

Calculated as the sum of the Actual Cost of each response action item.

If an activity is assigned to the response action item, the field is set to display the actual cost of the activity.

Added By field

The name of the user who added the response plan or response action item.

Added Date field

The date that the response plan or response action item was added.

Finish Date field

The latest finish date of all response action items.

The scheduled finish date for the project is the default finish date for a response action item. If the scheduled finish date is not set for the project, the project must finish by date is used. If that date is not set, then the project start date is used.

If an activity is assigned to the response action item, this field is set to display the finish date for the activity.

ID field

The unique identifier of the response plan or response action item.

Last Modified By field

The name of the user who last modified the response plan or response action item.

Last Modified Date field

The date the response plan or response action item was last updated.

Name field

The unique identifying name of the risk response plan or response action item.

Owner field

The name of the resource responsible for the response plan action item.

Planned Cost field

The planned cost of the response action item.

If an activity is assigned to the response action item, the field is disabled and the total cost of the activity displays.

Planned Finish Date field

The latest scheduled finish date of all the response action items.

The planned finish date for the project is the default finish date for a response action item. If the scheduled finish date is not set for the project, the project must finish by date is used. If that is not set, then the project start date is used.

If an activity is assigned to the response action item, this field is set to display the planned finish date for the activity.

Planned Start Date field

The earliest scheduled start date of all response plan action items.

The project planned start date is the default planned start date for the response action item.

If an activity is assigned to the response action item, the field is set to display the planned start date of the activity.

Remaining Cost field

The remaining total cost required to complete the response action item in the response plan.

If an activity is assigned to the response action item, the field is disabled and the remaining cost of the activity displays.

If the status of the response action item is rejected, the cost will not roll up in the remaining cost total.

Response Type field

The type of response actions implemented for threats or opportunities.

Threats

  • Avoid: Change the project so the risk is avoided. This will usually reduce the post-response plan probability to zero.
  • Transfer: Transfer the risk to another party.
  • Reduce: Reduce the probability and/or impact of the risk.
  • Accept: Accept the risk and take no action. Post-response impacts are set to the same values as pre-response no matter what the response type.

Opportunities

  • Exploit: Actively seek out the opportunity.
  • Facilitate: Help another party increase the likelihood of the opportunity occurring.
  • Enhance: Increase the probability and/or impact of the opportunity.
  • Reject: Reject the opportunity and take no actions.

Start Date field

The earliest start date of all response plan action items.

The project start date is the default start date for the response action item.

If an activity is assigned to the response action item, the field is set to display the start date of the activity.

Status field

The status of the response action item. The response action item usually goes through a process from being proposed to sanctioned, and then if it is not rejected it is planned into the project.

  • Proposed: The default status. The action has been proposed.
  • Sanctioned: The action has been proposed and sanctioned.
  • Rejected: The action has been proposed and then rejected. This action is not used to drive the post-response position and its cost is not included in the Total Cost.
  • In-Progress: The response action item has started and there is some work still remaining.
  • Complete: The response action item has been completed.

Post-response Thresholds

Cost field

The monetary impact of the risk after the response action item has been completed.

Probability field

The probability of the risk occurring after the response action item has been completed.

Schedule field

The schedule impact of the risk after the response action item has been completed.

Score field

The risk score after the response action item has been completed.

Score (text) field

The text-based risk score values after the response action item has been completed.

Risk Exposure

Exposure field

The monetary impact value for each Response Action Item and Response Plan calculated from the values selected for the probability and cost impact. Exposure provides data that is generally used during the analysis and prioritization phases of the risk management process. The difference in Exposure for a Risk and its associated Response Plan is indicative of the effectiveness of the Response Plan.

The Response Plan exposure value reflects the value of the Response Action Item with the lowest exposure value if no activities are assigned to the Response Plan, or the value of the Response Action Item that includes the activity with the latest finish date.

Calculated as Probability midpoint times Cost midpoint. A midpoint is calculated by adding the lowest and the highest values for the threshold and dividing the sum by two.

To learn more about calculating risk exposure, see Risk Exposure Calculations.

Getting Here

  1. Click "" Projects.
  2. On the Projects navigation bar, click "" Risks.
  3. On the Risks page, click the Response Plans detail window.

Related Topics

About Risks

Working with Project Risks

About Risk Response Plans

Working with Risk Response Plans

Developing a Risk Response Plan

Managing Project Risks


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