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Project Scoring Process Overview

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The Project Score feature helps you evaluate projects by enabling you to identify and quantify characteristics you want to use to measure and rank projects. You can view project scores in the Project Statistics portlet on the Project Workspace and in dashboards. You can also display project scores in any portfolio view in the Portfolio View portlet on any dashboard, or on the Portfolio Analysis and Capacity Planning pages in the Portfolios section.

Web Access uses the weighted project code and code values assigned to a project to calculate its score. To use project scoring features, you create weighted project codes that represent project criteria you want to evaluate, for example, projected sales and risk. You further express the possible attributes associated with these evaluation criteria as weighted project code values, for example, projected sales might be described as either high, medium, or low potential. Finally, you assign the appropriate weighted codes and code values to the projects you want to score.

Note: Project code and code value weights are set up in the Project Management module, typically by a project controls or system administrator. Project code and code values used to calculate score can be assigned either in P6 Web Access or in the Project Management module. For information about the weighted project codes and code values used for scoring your projects, contact the person in your organization who is responsible for setup of this information. For details on setting up weighted project codes, refer to the Project Management module online help.

Scoring Example

Assume you want to evaluate a portfolio of projects based on three criteria: projected sales in a target market, risk, and strength of competition. You would create three project codes to represent these evaluation criteria. Each factor has a certain level of importance in your decision making, which you can represent using a numerical scale, or weight, as a way of ranking them. For example, on a 1 to 10 scale, if projected sales is more important than perceived risk, you might weight it at 10 and weight risk at 7.

In turn, each of these factors (project codes) can be further represented by varying attributes and rankings. Projected sales might have three possible attributes, such as low, moderate, and high potential. You would create three project code values to represent these attributes and assign each code value a weight to rank its importance in evaluating a project.

The table below shows how project codes, code values, and weights can be mapped to project evaluation criteria.

Project Code
Project Code weight
Project Code Value
Project code Value weight
A project code is used to represent project evaluation factors
The weight of the project code reflects the importance of the factor to decision making
A project code value is used to represent an attribute of the corresponding project code
The weight of the project code value reflects the ranking of the attribute with respect to the evaluation factor (project code)
Examples
Projected Sales
10
Low potential
Mod. potential
High potential
1
3
5
If the Projected Sales project code with a project code value of High Potential is assigned to Project A , the non-normalized score for Project A = 50. If the Projected Sales project code with a project code value of Low Potential is assigned to Project A , the non-normalized score for Project A = 10.

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Scoring Calculation

Project score is calculated in three steps

  1. Determine the maximum possible project score. Calculated as

    Sum(Project Code weight * maximum Project Code Value weight)

    For example, Project A has 3 project codes assigned, each code has a weight of 2. The maximum project code value weight for these project codes is 3, 5, and 6, respectively.

    Maximum project score = 28
    (2*3) + (2 *5) + (2*6)

  2. Calculate the score for the project.

    Sum(Project Code weight * weight of the assigned Project Code value)

    The Project Code value weights assigned to Project A are 3, 5, and 3.

    Score for Project A = 22
    (2*3) + (2*5) + (2*3)

  3. Normalize the project score, based on the maximum possible project score. Calculated as

    (Project score before normalizing/maximum possible project score) * 100

    Normalized Project A score = 79
    (22/28) * 100

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