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Microsoft® Outlook® Appointment Search

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This page lists the field definitions for the Search and Results, and Successfully Imported Appointment tabs. For details on using the Import Appointments feature, see Importing Microsoft Outlook calendar data into P6 Web Access.

Note: Importing data into P6 Web Access requires using specific browser security level settings. For details, see Setting browser security for Importing Data into P6 Web Access.
Search Tab
Appointment Types
Mark the checkbox beside one or more appointment types that you want to include in the Appointment search: Busy, Out of Office, Tentative, or Free.
All appointments/Appointments that start on or after ___ and before
Choose All appointments or enter a date range to limit the appointment import results list.
All categories/Specific category
Choose All categories or enter a specific category to limit the appointment import results list.
Search
Click to preview the appointment times and durations that can be shared with P6 Web Access.
Results Tab
Description
Lists each appointment description; however this information is not imported into P6 Web Access.
Outlook Start/Duration
Lists a date, start time, and duration for each appointment that will be shared from Outlook.
Primavera Start/Duration
Lists the date, start time, and duration that will be imported into your Web Access resource calendar for each appointment.

Note:
Appointment times that do not begin or end in half hour increments are rounded up or down, depending upon which quarter hour they occur in.
more detail on rounding
Select All
Mark to select all appointments for import.
View Appointments in Outlook
Click to switch to Microsoft Outlook before continuing.
Import
Click to import the selected appointments.
Successfully imported appointments tab
Description
Lists the appointment description; however this information is not imported into P6 Web Access.
Start
Lists a date and start time that was recorded as nonworktime in P6 Web Access.
Duration
Lists the duration of time that was recorded as nonworktime in P6 Web Access.
Return to Search
Click to display the Search tab. Click Logout to close the application.

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