If you have P6 Web Access installed with a configured content repository, you can access Versions to view a list of all stored versions for a selected document. From the Versions page, you can view the version and version details, and review details for a version that is under review. You can also check in and check out, download, and delete a specific version of the document.
To view a document's versions, you must first access Document Details for the document.
This topic describes the following:
Accessing Document Details
This section describes how to:
- Access Document Details for a project document
- Access Document Details for a private Document
- Access Document Details for a workgroup Document
To access Document Details for a Project document:
You can access a project document from the Project Documents portlet on the Project Workspace, or from the Projects > Documents page.
- Open the project or group of projects you want to work within the Projects section.
- On the Projects toolbar, click
to display the Workspace page or click
to display the Documents page.
- If multiple projects are open, choose the project you want to work with from the Select Project list.
Note: If a single project is open, the Select Project list does not appear. When multiple projects are open, the Select Project box lists all open projects you have rights to access. Any action you perform, and all data that appears on the page, applies to the selected project only.
- From the Documents page, click the title of the document you want to view. If the document is contained in a folder, click the folder name, then select the document name.
From the Workspace page, go to the Project Documents portlet and click the title of the document you want to view. If the document is contained in a folder, open the folder name, then select the document name.
Tip: If the Project Documents portlet does not appear on the Project Workspace, click Customize and mark the Project Documents checkbox in the Project section.
To access Document Details for a Private document:
- Click Dashboards at the top of the page.
- From the My Documents portlet, click the Private Documents tab.
- Click the title of the document you want to view. If the document is contained in a folder, click the folder name, and then click the document name.
To access Document Details for a Workgroup document:
You can access a Workgroup document from the Workgroups portlet on the Project Workspace or My Workgroups portlet a dashboard.
To access the Workgroup document from the Project Workspace:
- Open the project or group of projects you want to work with in the Projects section.
- Click
on the Projects toolbar to display the Workspace page.
- If multiple projects are open, choose the project you want to work with from the Select Project list.
Note: If a single project is open, the Select Project list does not appear. When multiple projects are open, the Select Project box lists all open projects you have rights to access. Any action you perform, and all data that appears on the page, applies to the selected project only.
- Go to the Workgroups portlet, and click the Workgroup name.
- From the Documents portlet, click the Workgroup Documents tab.
- Click the link to the title of the document you want to view.
Tip: If the Workgroups portlet does not appear on the Project Workspace, click Customize, and mark the Workgroups checkbox in the Project Collaboration section.
To access the Workgroup document from a dashboard:
- Click Dashboards at the top of the page.
- Go to the My Workgroups portlet, and click the Workgroup name.
- From the Documents portlet, click the Workgroup Documents tab.
- Click the link to the title of the document you want to view.
Tip: If the My Workgroups portlet does not appear on the dashboard, click Customize, and mark the My Workgroups checkbox.
Viewing a document's versions
To view a document's versions, from Document Details, click the Versions tab. If necessary, click to display the document details.