(HUN) Working with Invoices and Other Legal Documents for Hungary

This chapter provides an overview of invoices for Hungary and discusses how to:

• Print invoices.

• Enter credit and debit notes.

• Review legal documents.

Understanding Invoices for Hungary

When working with sales and purchase transactions in Hungary, you might need to produce several types of invoices. The JD Edwards EnterpriseOne software for Hungary enables you to work with these types of invoices:

• Hungarian-specific invoices for goods and services.

  You can print Hungarian-specific invoices from the JD Edwards EnterpriseOne Sales Order Management system and the JD Edwards EnterpriseOne Accounts Receivable system.

• Correction invoice.

• Reverse (storno) invoice.

When you run the Print Invoices program (R42565) or the Print Legal Documents from A/R program (R7430030), the system calls the Print Legal Document program (R7430040) to print information on the invoice that is required for Hungary. The invoice for Hungary includes:

• Invoice number and date.

• Invoice due date, date of performance (shipment date), and the service tax date.

• Statistical classification number (custom tariff number).

  You must provide this information when the product or service is taxed at a rate that is lower than the general rate.

• Bank account information including:

  • Name

  • Address

  • Postal code

  • Bank account number

  • IBAN (International Bank Account Number)

  • SWIFT (Society for Worldwide Interbank Financial Telecommunications) number

• Item information, net amount, tax rate, tax amount, and gross amount for each line on the invoice.

• For foreign currency invoices, the document language must be Hungarian.

• For sales within the EU, the EU tax registration number must be supplied.

Invoices should be uniquely numbered, without any gaps. You can use multiple sequences of numbers, such as a different sequence for domestic and foreign invoices. You can restart the numbering each year or continue the numbering into a new year. Use the JD Edwards EnterpriseOne programs for legal numbering to set up the numbering sequence for invoices.

See (CZE, HUN, POL, and RUS) Setting Up Legal Numbering for Legal Documents.

Correction Invoices

You issue correction invoices when a previously issued invoice must be corrected because of incorrect information, including the quantity, tax code, and so on. The correction invoice must refer to the original invoice and provides information about the original data, the modified data, and the difference between the original and modified data. The JD Edwards EnterpriseOne system maintains a one-to-one relationship between original and correction invoices.

The correction invoice must include:

• Correction Invoice as the document title.

• Reference to the original invoice that is being corrected.

• Line item of the original invoice, notated as a negative amount .

• New lines showing the corrected data.

• Differences between the data on the original invoice and the correction invoice.

Reversing Invoices(Storno)

You issue a reversing invoice when the goods or services on an original invoice were not provided, or if an invoice is issued to the wrong customer. The reversing invoice must include:

• Storno Invoice as the document title.

• Reference to the original invoice that is being reversed.

• Line items of the original invoice, notated as a negative amount.

The JD Edwards EnterpriseOne system maintains a one-to-one relationship between original and reversed invoices.

You enter a credit note to generate a reversing invoice.

Note. The hard-coded document type for reversing invoices is CD in the Legal Document Type Group (74/DG) user-defined code (UDC) table. Use this document type when setting up legal document types for reversing invoices in the Legal Document Types program (P7400002).

Prerequisites

Before you complete the tasks in this chapter:

• Verify that numbering for legal documents is set up.

• Verify that UDCs for legal documents are set up.

See (CZE, HUN, POL, and RUS) Setting Up Legal Numbering for Legal Documents.

Printing Invoices

This section provides an overview of the print process for legal documents and discusses how to:

• Print invoices from the JD Edwards EnterpriseOne Sales Order Management system.

• Print invoices from the JD Edwards EnterpriseOne Accounts Receivable system.

• Reprint invoices.

• Set processing options for PO - Print Legal Document from Sales Order (P7420565).

• Set processing options for Legal Document Print Process (R7430030).

Understanding the Print Process for Legal Documents

When you print legal documents for Hungary, the system uses the legal numbering setup to determine the print format, attachments, and legal number to print legal documents.

You use the PO - Print Legal Documents from Sales Orders program to set up versions for each of the legal documents that you print. For example, you might set up a version for a standard invoice and set up a version for a correction invoice.

For each version that you set up in the PO - Print Legal Documents from Sales Orders program, you must set up a corresponding version in the Print Invoices program. For example, if you set up a version named CorInv in the PO - Print Legal Documents from Sales Orders program, you must set up a version named CorInv in the Print Invoices program. When you run the Print Invoices program, the system uses the document type that you specified in the processing options for the PO - Print Legal Documents from Sales Orders program to determine which legal document to print.

Set the processing options for the Print Invoice program as shown in this table:

Printing Invoices from the JD Edwards EnterpriseOne Sales Order Management System

Run the Print Invoices program to print invoices from the JD Edwards EnterpriseOne Sales Order Management system. When you run the Print Invoices program, the system:

• Uses the criteria that is set up in data selection to select the sales orders to process.

• Makes the standard validations and calculations.

• Reads the processing options for the corresponding version of the PO - Print Legal Documents from Sales Orders program.

• Launches the Print Legal Document program to assign the legal number and internal document number.

You can print invoices in proof or final mode. When you print in proof mode, the system does not generate a legal number and does not update tables.

Printing Invoices from the JD Edwards EnterpriseOne Accounts Receivable System

Run the Print Legal Documents from A/R program to print invoices from the JD Edwards EnterpriseOne Accounts Receivable system. When you run the Print Legal Documents from A/R program, the system:

• Reads invoices from the Customer Ledger table (F03B11) that were posted to the general ledger.

• Launches the Print Legal Document program to assign the legal number and internal document number.

You can print invoices in proof or final mode. When you print in proof mode, the system does not generate a legal number and does not update tables.

Reprinting Invoices

Use the Reprint Legal Document program (P7430031) to reprint selected documents. When you reprint a document, the system prints the same legal number as is used on the original legal document. When you select to reprint, the system verifies whether the record is included in the Legal Document Header table (F7430030) table. If the record is not in the F7430030 table, the system adds the record to the table as well as to the Legal Document Detail table (F7430032).

Printing Invoices from the JD Edwards EnterpriseOne Sales Order Management System

Select Invoice Processing (G42113), Invoice Print.

Printing Invoices from the JD Edwards EnterpriseOne Accounts Receivable System

Select A/R Legal Document Processing (G70LD03B), Print Legal Documents from A/R.

Reprinting Invoices

Use one of these navigations:

• A/R Legal Document Processing (G70LD03B), Reprint Legal Document

• Sales Legal Document Processing (G70LD42), Reprint Legal Document

Setting Processing Options for PO - Print Legal Document from Sales Order (P7420565)

Use these processing options to specify default values for Hungary that the system uses when you run the Print Invoices program to print legal documents.

General

Shipment Notes

The processing options on this tab are not used for invoices for Hungary.

Error Processing

Setting Processing Options for Legal Document Print Process (R7430030)

Use these processing options to specify additional parameters for tax invoices that you print from the JD Edwards EnterpriseOne Accounts Receivable system.

General

Entering Credit and Debit Notes

This section provides an overview of credit and debit notes and discusses how to:

• Running the PO - Sales Order Entry program.

• Set processing options for PO - Sales Order Entry (P7424210).

• Running the PO - Invoice Entry program.

• Set processing options for PO - Invoice Entry (P7433B11).

• Enter additional information for invoices.

• Add related invoices.

Understanding Credit and Debit Notes

You can use a credit note (credit memo) to reduce the VAT charged and reclaimed on goods or services sold. You can reduce the value of the goods or service only if an order is canceled, returned, or if a contractual price reduction occurs. You can use a debit note (debit memo) to increase the value of the goods or service if a price increase occurs or if, based on agreed contractual terms, the final payment is higher than the price that is quoted on the original VAT invoice. The amount of VAT that is credited or debited must be separately itemized on the credit or debit note. You must associate the original VAT invoice with the credit or debit note.

Additional Processing Options for Sales Order Entry (P4210)

If you enter credit and debit notes from the JD Edwards EnterpriseOne Sales Order Management system, you use the PO - Sales Order Entry program (P7424210) to set additional processing options that the system uses to enable or disable an option to enter related invoices to credit notes or debit notes.

You must set up corresponding versions for the Sales Order Entry program and the PO - Sales Order Entry program.

Additional Processing Options for Standard Invoice Entry (P03B11)

If you enter credit and debit notes from the JD Edwards EnterpriseOne Accounts Receivable system, you use the PO - Invoice Entry program (P7433B11) to set additional processing options that the system uses to enable or disable an option to enter related invoices to credit notes or debit notes.

You must set up corresponding versions for the Standard Invoice Entry program and the PO - Invoice Entry program.

Forms Used to Work with Debit and Credit Notes

Running the PO - Sales Order Entry Program

Select Sales Legal Document Processing (G70LD42), PO - Sales Order Entry.

When you launch this program, you add or select a version. When you select a version, the system displays the processing options.

Setting Processing Options for PO - Sales Order Entry (P7424210)

You use the standard Sales Order Entry program to generate sales orders. Before you generate sales orders, you set the processing options for the PO - Sales Order Entry program . This program exists solely to contain processing options. The system uses the processing options that you set for the PO - Sales Order Entry program as additional parameters for the Sales Order Entry program.

Related Invoices

Although processing options are set up during JD Edwards EnterpriseOne implementation, you can change processing options each time you run a program.

Running the PO - Invoice Entry Program

Select A/R Legal Document Processing (G70LD03B), PO - Invoice Entry.

When you launch this program, you add or select a version. When you select a version, the system displays the processing options.

Setting Processing Options for PO - Invoice Entry (P7433B11)

These processing options are used by the Standard Invoice Entry program to enable or disable an option to enter related invoices to credit notes or debit notes.

General

Legal Number

Related Invoices

Entering Additional Information for Invoices

Access the Invoice Related Information form.

Adding Related Invoices

Access the Invoices Related to DN/CN form.

Reviewing Legal Documents

This section provides an overview of how to review legal documents and lists the forms used to review legal documents.

Understanding How to Review Legal Documents

You use the Sales Legal Doc. Inquiry by Int. Doc (Sales Legal Document Inquiry by Internal Document) program (P7420001) to locate information about sales orders using the document type.

You use the Sales Legal Doc. Inquiry by Legal Number program (P7420002) to locate information about sales orders by using the legal document number.

Forms Used to Review Legal Documents