## Appendix: Delivered Workflow for JD Edwards EnterpriseOne HCM Application Fundamentals

This appendix discusses the delivered workflow for JD Edwards EnterpriseOne HCM Application Fundamentals.

See Also

JD Edwards EnterpriseOne Tools 8.98: Workflow Tools Guide

### Delivered Workflow for JD Edwards EnterpriseOne HCM Application Fundamentals

This section discusses the JD Edwards EnterpriseOne HCM Application Fundamentals workflow.

#### Termination Initialization

This section discusses the Termination Initialization workflow.

Description

Workflow Description | This process initiates the employee termination process by gathering information about the employee and retrieving processing options. A subprocess, TERMNTFY01, sends initial notifications. Another process, TERMEMP03, is initiated that controls the process from this point on. This information is updated when workflow approves the change: – Employment status – Benefit status – Date terminated
Workflow Trigger | An HR representative uses the Employee/Personal program (P0801EMP) to change these values: – Pay Status for an individual: T (terminated) – Benefit Status: 9 – Termination Date: Any valid date
Workflow Action | The termination process is initiated by starting several subtasks tasks to gather information about the employee and retrieve processing options. Another sub process (TERMNTFY) sends initial notifications. The TERMEMP03 process controls the activity flow after this point.

Workflow Objects

System | 87
Workflow Object Name | TERMEMP01
Object ID | W0801EMPA
Event Description / Function Names | OK Button Clicked / Update Record to DB Before / StartTermWF
Sequence / Line Numbers | 108, 45

#### Termination Notification

This section discusses the Termination Notification workflow.

Description

Workflow Description | As part of terminating an employee, termination notifications are sent to IT, HR, and Payroll. A company property report is also sent to a designated manager.
Workflow Trigger | An HR representative uses the Employee/Personal program (P0801EMP) to change these values: – Pay Status for an individual: T (terminated) – Benefit Status: 9 – Termination Date: Any valid date.
Workflow Action | The process sends four messages, one with an attached Time Entry application. The attached application launches and submits the company property report.

Workflow Objects

System | 87
Workflow Object Name | TERMNTFY01
Object ID | TERMEMP01

#### Terminate Employee

This section discusses the Terminate Employee workflow.

Description

Workflow Description | As part of terminating an employee, this process serves as a driver to start other sub processes as specified in the processing options attached to the HRM Termination Workflow Processing Options program (P05W01).
Workflow Trigger | An HR representative uses the Employee/Personal program (P0801EMP) to change these values: – Pay Status for an individual: T (terminated) – Benefit Status: 9 – Termination Date: Any valid date.
Workflow Action | On the termination date, the system runs these processes: – TERMEMP05: Gets approval and calls TERMUPDATE. – TERMUPDATE: Updates the database. – TERMBEN: Terminates benefits. – TERMTIME: Sends the Time Entry program (P051131) to the specified HR administration person.

Workflow Objects

System | 87
Workflow Object Name | TERMEMP03
Object ID | TERMEMP01

#### Cleanup Unpaid Time, Checks, DBA's

This section discusses the Cleanup Unpaid Time, Checks, DBA's workflow.

Description

Workflow Description | As part of terminating an employee, this process checks for unpaid time, checks, or DBA's and send an approval message to an HR person for approval.
Workflow Trigger | After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
Workflow Action | This process checks for unpaid time, checks, or accrued sick, vacation, and holiday pay. If any balances are found, and the processing option is turned on, an approval application is sent to an HR person. The address book number of this person is hard-coded in the message. To override the default, recipient rules must be entered.

Workflow Objects

System | 87
Workflow Object Name | TERMEMP05
Object ID | TERMEMP03

#### Termination of Benefits

This section discusses the Termination of Benefits workflow.

Description

Workflow Description | This process terminates employee benefits.
Workflow Trigger | After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
Workflow Action | This process starts six other processes to check for fund allocations, flexible spending accounts, COBRA, and HIPAA eligibility, retrieves processing option values and determines if UCR is set in Common Display Settings. Depending on what was retrieved from the previous processes, these actions are initiated: – Send Batch Enrollment report (R083800) – Generate a COBRA mail merge letter – Generate a HIPAA mail merge letter – Send Enrollment with Eligibility (P08334) – Notify Fund administrator – Notify FSA administrator

Workflow Objects

System | 87
Workflow Object Name | TERMBEN
Object ID | TERMEMP03

#### Terminate Time Entry

This section discusses the Terminate Time Entry workflow.

Description

Workflow Description | This process sends the time entry application to the specified employee.
Workflow Trigger | After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
Workflow Action | This process checks for accrued sick, vacation, and holiday pay, unprocessed checks, and unpaid time. If any positive values are found, the Time Entry program (P051131) is sent to the specified employee.

Workflow Objects

System | 87
Workflow Object Name | TERMTIME
Object ID | TERMEMP03

#### Termination Aborted Notification

This section discusses the Termination Aborted Notification workflow.

Description

Workflow Description | This process sends a notification to inform the recipient that the termination process has been aborted. This message is sent to all of those who received the original notifications in the TERMNTFY01 process.
Workflow Trigger | After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
Workflow Action | The process sends four messages to the same employees who originally received messages in the TERMNTFY01 process.

Workflow Objects

System | 87
Workflow Object Name | TERMABNOT
Object ID | TERMEMP03

#### EE Termination Update

This section discusses the EE Termination Update workflow.

Description

Workflow Description | This process checks for Time Entry and updates the changes in the data base.
Workflow Trigger | After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
Workflow Action | If Skip Time Entry was not selected on the approval application, and the employee has unprocessed sick, vacation or holiday pay, this process starts the TERMEMP06 process to write time entry records. The N0500022 function then updates these fields in the data base: – Date Pay Stopped (PTDT) – Date Terminated (DT) – Benefit Status (BENS) – Pay Status (PAST) The B0500575 function is called from N0500022 to update the Employee Master Information table (F060116).

Workflow Objects

System | 87
Workflow Object Name | TERMUPDATE
Object ID | TERMEMP03