## (VEN) Processing Taxes

This chapter discusses how to:

- Enter the invoice control number.

- Print the VAT Purchasing Ledger report.

- Print the Sales Book and Sales Book Adjustment reports.

### Entering the Invoice Control Number

This section lists the forms used to enter invoice control numbers.

Enter a control number for each sales invoice by company, invoice type, and invoice number. The control number is required for the Sales Book program (R76VLV01).

#### Forms Used to Enter the Invoice Control Number

Form Name | FormID | Navigation | Usage
Work With Invoice Control Number | W76VNCF1B | Accounts Receivable (G76V03B), Control Invoice Number. | Select an invoice.
Invoice Control Number Revision | W76VNCF1A | Click Select on the Work With Invoice Control Number form. | Enter the invoice control number.

### Printing the VAT Purchasing Ledger Report

This section provides an overview of the VAT Purchasing Ledger report, lists a prerequisite, and discusses how to:

- Print the VAT Purchasing Ledger report.

- Set processing options for VAT Purchasing Ledger (R76VLC01).

#### Understanding the VAT Purchasing Ledger Report

Run this report to declare value-added tax (VAT) to SENIAT. This report lists all vouchers (for imports or acquisition of goods and services) in chronological order. The VAT Purchasing Ledger report includes:

- Document date.

- Supplier ID.

  - RIF (Fiscal Information Register) number.

  - Name or trade name.

  - Supplier type.

- Withholding voucher.

- Document number (invoice, debit note, or credit note).

- Control number.

- Affected invoice number (debit and credit notes).

- Purchases amount (VAT included).

- Exempted purchases.

- Taxable basis.

- Rate.

- VAT tax.

- VAT withholding amount.

- Import advance

- Total purchase (VAT included).

- Total exempted purchases.

- Total VAT tax.

- Totals by rate.

#### Prerequisite

You must set up the RIF and NIF numbers.

See Entering Address Book Records.

#### Running the Purchasing Book

Select Monthly Reports (G76V047), VAT Purchasing Ledger.

#### Setting Processing Options for VAT Purchasing Ledger (R76VLC01)

Processing options enable you to specify the default processing for programs and reports.

Tax Import

1. Tax of Import: | Specify the tax rate/areas for the Tax of Import fields 1–8.
2. Document Type Format C | Specify a user-defined code (00/DT) that identifies the origin and purpose of the transaction.
3. Category Code Associated to the Supplier | Specify which category code to associate with the supplier.

Date

Date From and Date To | Specify the date that either you or the system assigns to an invoice or voucher. This can be either the date of the supplier's invoice to you or the date of the invoice to the customer.

### Printing the Sales Book and Sales Book Adjustment Reports

This section provides an overview of the sales book and sales book adjustment reports, lists a prerequisite, and discusses how to:

- Print the Sales Book program.

- Print the Sales Book Adjustment report.

- Set processing options for Sales Book (R76VLV01) and Sales Book Adjustment (R76VLV02).

#### Understanding the Sales Book and Sales Book Adjustment Reports

Run the Sales Book report to declare sales VAT to SENIAT.

Run the Sales Book Adjustment report to print invoices that have applied VAT withholding after the invoice is included in the Sales Book report.

Both reports include:

- Company code and description.

- Date range.

- Invoice date and number.

- RIF (Fiscal Information Register) number.

- Invoice control number.

- Debit and credit note numbers.

- Applied invoice number.

- Total sales with VAT.

- Non-taxable internal sales.

- Taxable basis.

- Rate.

- VAT tax.

- VAT withholding.

- Total by company.

- Tax totals.

#### Prerequisite

You must set up the RIF (Fiscal Information Register) and NIT (Número de Identificación Tributaria) numbers in the address book records.

#### Printing the Sales Book Report

Select Monthly Reports (G76V03B1), Sales Book.

#### Printing the Sales Book Adjustment Report

Select Monthly Reports (G76V03B1), Sales Book Adjustment.

#### Setting Processing Options for Sales Book (R76VLV01) and Sales Book Adjustment (R76VLV02)

Processing options enable you to specify the default processing for programs and reports.

Date

Date From and Date To | Specify the range of dates that the system uses to select records to process.

Sales History

Sales History | Enter 1 to keep sales history.

Adjustment

Adjustment Document Type | Enter a user-defined code (03B/RC) that identifies the reason that the write-off occurred. Examples are: BD: Bad debt. DC: Damaged goods. MW: Minor amount write-off. TF: Tax or freight dispute.