## Using Receipt Processing

This chapter provides an overview of the receiving process and discusses how to:

- Print purchase receivers.

- Enter receipts.

- Enter cascading receipts.

- Review journal entries for receipt transactions.

- Print receipt information.

See Also

(BRA) Working With Procurement Processes for Brazil

### Understanding the Receiving Process

You can use either an informal or formal receiving process to acquire the goods and services that you requested on a purchase order. You must use the formal receiving process if you purchase items to inventory; you can use the informal or formal receiving process if you purchase items or services to the general ledger.

This section discusses:

- Informal receiving process.

- Formal receiving process.

#### Informal Receiving Process

An informal receiving process is one in which you enter receipt information at the same time that you create a voucher. If you create a voucher for 50 pens, the system determines that you received 50 pens.

When you use an informal receiving process, the system creates a single record in the F43121 table when you create a voucher. The system also creates a liability for the purchase at that time.

#### Formal Receiving Process

A formal receiving process is one in which you enter details of a receipt before you create vouchers. You create vouchers based on the receipt information. For example, if you enter a receipt for 50 pens, you must create a voucher for 50 pens.

To accurately account for the receipt of goods, the formal receiving process is likely to include:

- Taking physical receipt of items.

- Identifying details of the receipt.

- Recording details of the receipt.

You can use purchase receivers in the formal receipt process to manually record the receipt of goods upon delivery. You can then enter that information into the system.

You can eliminate the use of purchase receivers if you use terminals to enter receipt information upon delivery or if you use copies of original purchase orders as receiving forms.

When you use a formal receiving process, the system creates a receipt record in the F43121 table after you enter a receipt. The system also creates a liability for the purchase at that time. When you create a voucher, the system creates another record in the F43121 table.

### Printing Purchase Receivers

This section provides an overview of purchase receivers and discusses how to:

- Set processing options for Purchase Receiver Print (R43510).

- Print receivers in batch mode.

- Print receivers for individual orders.

#### Understanding Purchase Receivers

A purchase receiver is a document that you use to manually record the receipt of goods upon delivery. A purchase receiver provides you with:

- Original purchase order information.

- Quantities that you have yet to receive.

- A column for recording receipt quantities or amounts.

You might need a purchase receiver to:

- Review purchase order information for incoming goods.

- Confirm information about the items that you receive.

- Record receipt information to enter in the system.

You determine the information that prints on purchase receivers. Processing options enable you to specify whether to print:

- Price information

- Order quantities

- Cross-reference numbers

- Foreign currency amounts

Note. If the Display Service Units processing option on the Display tab of the PO Receipts program (P4312) is set to display service units, then the system prints the Service Quantity and Service UoM fields on the purchase receiver.

You can set up order activity rules to print purchase receivers as a step in the purchase order process. After you print a purchase receiver, you can have the system advance the order to the next step in the purchasing process. You can also have the system leave the order at its current status. To advance an order, the system updates the status codes for detail lines if you have set the processing options for Purchase Receiver Print (R43510) to enable the system to update the status codes.

You can print purchase order receivers in batch mode or by an individual order.

When you print purchase receivers in batch mode, you might have to print a second purchase receiver for some orders. For example, you might receive a partial order, in which case you must print a second receiver to record the remaining balance of the order. You can enter specific purchase orders for which to print purchase receivers using the Purchase Receiver Print program (R43510).

#### Setting Processing Options for Purchase Receiver Print (R43510)

Processing options enable you to specify the default processing for programs and reports.

Edits

These processing options enable you to enter information that the system uses when editing records.

1. Enter a '1' to prevent updating the Next Status Code | Specify whether the system updates the next status code.
2. Enter an override Next Status Code | Specify a user-defined code (UDC) from 40/AT that indicates the next step in the order flow of the line type.
3. Enter the route type to be used for retrieving the routing operation codes. If left blank, the program will search for route type equivalent to blank | Specify a code that qualifies the routing for an item and supplier combination. Examples include specific routing types for Advance Ship Notices (ASNs) (EDI 856 Ship Notice/Manifest transactions) and for transfers.

Print

These processing options enable to you enter the types of information that the system prints on the Purchase Receiver Print report (R43510).

1. Enter a '1' to inhibit printing of Cost Information | Specify whether the system prints cost information.
2. Enter a '1' to inhibit printing of Quantity Information | Specify whether the system prints quantity information.
3. Enter a '1' to print the Supplier Item Number | Specify whether the system prints the supplier item number.
4. Enter the type of Cross Reference Number | Specify a code from UDC table 41/DT that identifies the type of cross-reference that is set up for this customer.
5. Enter a '1' to print associated text | Specify whether the system prints associated text.
6. Enter a '1' to print routing operation codes | Specify whether the system prints routing operation codes.
7. Enter a '1' to print multiple accounts information | Specify whether the system prints information about multiple accounts.

Currency

This processing option enables you to specify whether the system prints amounts in a foreign currency.

1. Enter a '1' to print amounts in Foreign Currency | Specify whether the system prints amounts in a foreign currency.

#### Printing Receivers in Batch Mode

Select Purchase Order Processing (G43A11), Print Purchase Receivers.

You can use purchase receivers to manually record receipt information for goods upon delivery. You can print purchase receivers in batch mode based on the criteria that you specify when performing the Print Purchase Receivers procedure.

#### Printing Receivers for Individual Orders

Select Purchasing Reports (G43A111), Print Purchase Receiver.

### Entering Receipts

This section provides an overview of receipt information, lists a prerequisite, and discusses how to:

- Set processing options for PO Receipts (P4312).

- Enter receipt information.

#### Understanding Receipt Information

After you receive the goods on a purchase order, you must record the details of the receipt. The system uses receipt information to:

- Update item quantities and costs in the JD Edwards EnterpriseOne Inventory Management system.

- Update general ledger accounts.

When you receive goods, you must verify that the details of the receipt correspond to the information on the purchase order. You must verify item numbers, quantities, units of measure, costs, and so forth. If the receipt details differ from those on the purchase order, you must adjust the purchase order detail lines to reflect the receipt. For example, if landed costs, such as delivery charges or import taxes, apply to the item's purchase price, you enter these costs for the order during the receipt process.

The system also enables the pricing and repricing of purchase order items at receipt. Pricing and repricing at receipts for matrix items and quality attributes enables you to account for price changes that must be reflected when an item is received.

When a direct ship order is created in JD Edwards EnterpriseOne Sales Order Management, the system automatically creates a corresponding purchase order. For a direct ship order, you must enter a receipt to update the corresponding sales order with the new status information. However, if you enter a partial receipt, the system splits the corresponding order detail lines on the direct ship sales order and updates only the order detail line that was received.

If you work in an inventory environment, you can specify the warehouse location in which to store items upon receipt. If a certain location is full, you can assign items to multiple locations. If you group items by lot, you can assign items to a single lot or to multiple lots. If necessary, you can specify serial numbers for these items.

If the receiving branch/plant has license plate functionality activated, you use the processing options on the Warehouse tab and license plate branch/plant constants to process license plate information for adding inventory to the location.

Each time you receive an order, the system:

- Creates a receipt record in the F43121 table.

- Updates item quantities (availability and commitment) in the F41021 table.

- Adds a new record to the F4111 table.

- Updates the appropriate accounts in the F0911 table.

Each time you cancel or reverse a receipt, the system updates the same tables that were updated when you entered the original receipt.

Entering Receipt Information

You must enter receipt information to verify the receipt of goods or services on a purchase order. You must verify the quantity, cost, and so forth for each order that you receive.

If you are entering a receipt that has many purchase order detail lines, you might want to enter the information using the network. If you are entering a receipt for a kit, you can enter receipt information for the components only. You cannot enter a receipt for the parent item.

To enter a receipt, you must first locate the open purchase-order detail lines that correspond to the receipt. An open detail line contains items that have not yet been received. The system retrieves all open detail lines for the item number, purchase order number, or account number that you specify. You can set the processing options for PO Receipts (P4312) to display cost information and to determine whether you can change costs for the order detail lines.

When you enter receipts for purchase order lines, you can use the Account Distribution Inquiry program (P43126) to review multiple account distribution records that the system stores in the F4316 table. After you enter a receipt for a purchase order for which lines are distributed among multiple accounts (only for inventory interfaces of A or B), the system updates item quantities and costs, and then writes and updates records to these tables:

- F4311 (updates records).

- F4316 (updates records).

- F43121 (writes records).

- F43126 (writes records).

- F43199 (writes records only if you are using audit history).

- F0911 (writes records).

For each F4316 record, the system creates general ledger transactions and stores the records in the F0911 table before updating commitments.

If the Display Service Units processing option on the Display tab of the PO Receipts program (P4312) is selected, then the Service Quantity and Service UoM fields appear on the PO Multiple A/c inquiry form (W43126A).

Note. Multiple account distribution functionality does not apply to receipt routing, multiple locations, and landed costs.

When receipts are created, you can postpone the posting of the amounts to the expense account and then expense the amounts at voucher match.

You use the PO Receipts program to enter receipts for purchased components of a configured item. You use an option on the Row menu to view the configuration.

See Understanding Purchase Orders for Components of a Configured Item.

Reviewing Foreign and Domestic Currency

You can review amounts in both foreign and domestic currencies using the Foreign field on the PO Receipts form. If you change costs for an order line, ensure that you do so in the appropriate currency mode.

You can use processing options for PO Receipts to specify how to use the exchange rate. For example, you can:

- Use the exchange rate that applies on the general ledger date.

- Prevent changes to the exchange rate.

When you receive orders in a foreign currency, the system creates journal entries for two different ledgers:

- The AA ledger for base currency amounts.

- The CA ledger for foreign currency amounts.

Adjusting Purchase Order Detail Lines

If the detail lines on a purchase order differ from the details of the actual receipt, you must adjust the purchase order detail lines to reflect the receipt. For example, if the order quantity on a detail line is 20 but you receive a quantity of 10, you must change the quantity on the detail line to 10. You specify whether to close the remaining balance on the line or to keep it open.

Receiving Matrix Items

When matrix child items are received, the tolerance must be calculated and any applicable warnings issued. To receive matrix child items:

1. Set the Inventory Parent processing option on the Matrix tab of the Purchase Orders program (P4310) to 1 so that the matrix parent does not expand.

2. Enter a purchase order for a matrix parent item.

3. Set the Quantity and Amount processing option on the Tolerance tab of the PO Receipts program (P4312) to 2 to display an error message when the order is out of tolerance.

4. Access the PO Receipts program and select the purchase order that is entered for the matrix parent item.

5. Select Matrix Orders from the Row menu and select matrix child items by entering quantities.

   Matrix parent item quantity is displayed in the Control Quantity field. If you entered more quantity for the matrix child items than for the matrix parent item, the system displays a warning.

6. Process through the warning message, and the selected matrix child items are added to the purchase order receipt.

7. Click OK to receive the items.

See Understanding Pricing in Procurement.

Pricing and Repricing at Receipts

You can price and reprice items at receipt based on quality attributes and changes in pricing. The system uses contracts and price adjustments to calculate the new item price at receipts.

See Understanding Pricing in Procurement.

Service Units for A/P Matching

You can enter service unit information for services purchase order lines during the purchase order receipt process. Service units are informational only so the system does not perform any validation against the values.

You activate service units by selecting the Procurement Allow Service Units option on the Line Type Constants Revisions form. The system validates that the service units field is checked for inventory interface A and B only.

Set the Display Service Units processing option on the Display tab of the PO Receipts program (P4312) to display the Service Quantity and Service UoM fields on the Work With Purchase Orders to Receive (W4312F) and Purchase Order Receipts (W4312A) forms.

See Setting Processing Options for PO Receipts (P4312).

See Entering Receipt Information.

See Defining Order Line Types.

#### Prerequisite

In the processing options for the Purchase Orders program (P4310), ensure that the processing option in the Defaults section for line sequencing is set to 0. If this processing option is set to 1, you will have difficulty receiving change orders.

#### Forms Used to Enter Receipts

Form Name | FormID | Navigation | Usage
Work With Purchase Orders to Receive | W4312F | Purchase Order Processing (G43A11), Enter Receipts by PO | Enter receipt information. Work with purchase orders to receive.
Purchase Order Receipts | W4312A | On Work With Purchase Orders to Receive, locate a purchase order and click the Select button. | Review and modify purchase order receipt details.
Account Distribution Inquiry | W43126A | On Purchase Order Receipts, locate the purchase order, and then select Account Distribution from the Row menu. | Review account distribution information (inquiry only).

#### Setting Processing Options for PO Receipts (P4312)

Processing options enable you to specify the default processing for programs and reports.

Defaults

These processing options define the default information that the PO Receipts program (P4312) uses.

1. Inquiry Order Type | Specify the type of document. This UDC (00/DT) also indicates the origin of the transaction. Document type codes are reserved for vouchers, invoices, receipts, and time sheets, which create automatic offset entries during the post program. (These entries are not self-balancing when you initially enter them.) These prefixes for document types are predefined; do not change them: P: Accounts Payable documents. R: Accounts Receivable documents. T: Payroll documents. I: Inventory documents. O: Purchase Order documents. J: General Ledger/Joint Interest Billing documents. S: Sales Order Processing documents.
2. Receipt Document Type | Specify the type of document. This UDC (00/DT) also indicates the origin of the transaction. Document type codes are reserved for vouchers, invoices, receipts, and time sheets, which create automatic offset entries during the post program. (These entries are not self-balancing when you originally enter them.) These prefixes for document types are predefined; do not change them: P: Accounts Payable documents. R: Accounts Receivable documents. T: Payroll documents. I: Inventory documents. O: Purchase Order documents. J: General Ledger/Joint Interest Billing documents. S: Sales Order Processing documents.

Status Default

These processing options control which status codes the system uses for receipts.

1. Acceptable Incoming Status Code 1 through 3. Acceptable Incoming Status Code 3 | Specify a next status. Orders are eligible for receipt when they have the next status that you specify for this processing option. Before you complete this processing option, review the order activity rules that you have set up.
4. Outgoing Status for Partial Receipts | Specify the next status that the order moves to after a partial receipt. Before you complete this processing option, review the order activity rules that you have set up.
5. Outgoing Status for Closing | Specify the next status that the order moves to after the system closes or fully receives the detail line. Use status code 999 for closed or fully received detail lines.
6. Outgoing Status for Canceling | Specify the next status that the order moves to after the system cancels a detail line. Use status code 999 for canceled detail lines.

Display

These processing options control the information that appears in the PO Receipts program (P4312) and whether they can be changed.

1. Sales Order Backorders | Specify how you want to release backordered sales orders. Values are: Blank: The system does not release sales orders. 1: The system automatically displays the Sales Order Backorder Release form.
2. Lot Information | Specify whether the system displays lot information, such as the Lot field and the Expiration Date field. Values are: Blank: Do not display lot information. 1: Display the lot information fields. 2: Display and protect the lot information fields.
3. Cost Protection | Specify whether you can change costs. Values are: Blank: The cost fields appear on the form and can be overridden. 1: The cost fields appear on the form, but cannot be overridden. 2: The system hides cost information.
4. Kits | Specify whether the system displays kit component lines or only the parent line. Values are: 1: The system displays kit parents (FUTURE). 2: The system displays kit components.
5. Receiving Mode | Specify the mode that the system uses to receive detail lines. Values are: 1: Receive by purchase order 2: Receive by item 3: Receive by general ledger account 4: Receive by shipment number When you select only one detail line on the Work With Receipts menu, the system displays all the detail lines on the Receipt Revisions menu that meet the criteria of the mode that you have entered. For example, if you enter 1 for the receiving mode and select one detail line on the Work With Receipts form, the system displays all lines for the purchase order. If you enter 2 for the receiving mode and select one detail line on the Work With Receipts form, the system displays all lines for the selected item. If you enter 3 for the receiving mode and select one detail line on the Work With Receipts form, the system displays all lines for the general ledger account. If you enter 4 for the receiving mode and select one detail line on the Work With Receipts form, the system displays all lines for the shipment number.
6. Display Service Units | Specify whether the system displays the Service Quantity and Service UoM fields in the grid. This processing option is used in conjunction with line type constants. If the Procurement Allow Service Units option is selected on the line type constants, then service quantity and service unit of measure (UOM) can be used. The Quantity and Service Quantity fields cannot be used together. Service quantity is a memo field and does not have any validation. Values are: Blank: Do not display 1: Display

Process

These processing options specify whether you are able to perform procedures such as:

- Updating supplier information.

- Specifying a lot number to use as a default value.

- Automatically selecting all detail lines for a receipt.

- Entering serial number information.

- Entering quantity information manually or automatically.

- Reviewing or updating landed cost information.

- Printing a receipt traveler document.

- Recording supplier analysis information.

- Sending a message to a receipt originator automatically.

- Specifying a sales order status for direct ship receipt.

1. Supplier Update Mode | Specify whether the system updates the supplier number in the F4102 table. Values are: Blank: The system does not update the supplier number. 1: Update the supplier number in the F4102 table if the value for the supplier number is zero. 2: Update the supplier number in the F4102 table regardless of the value for the supplier number.
2. Lot Default | Specify whether the system uses default lot and location information in the Purchase Order Receipts program (P4312). Values are: Blank: The system does not use default lot and location information. 1: The system uses the location and lot number from the primary item balance location in the F41021 table.
3. Option Default | Specify whether the system automatically selects all detail lines for receipt, which prevents you from having to manually select each detail line. Values are: Blank: Do not automatically select all detail lines for receipt. 1: Automatically select all detail lines for receipt.
4. Serial Numbers | Specify whether the system enables you to enter serial number information. Note that before you enter serial number information, you should verify that you have entered Y (yes) in the Serial Number Required Y/N field on the Item Branch Revisions form. Values are: Blank: You cannot enter serial number information in the F4220 table. 1: You can enter serial number information in the F4220 table.
5. Quantity Entry | Specify manual or automatic entry of quantity information. Values are: Blank: The system uses the open quantity as the default value for this field. 1: Enter the quantity manually.
6. Landed Costs | Specify whether to manually apply landed costs or whether the system automatically applies landed costs. Note that you can manually apply landed costs after a receipt on the Receipts Inquiry form, which you access through the Standalone Landed Cost program (P43214). Values are: Blank: Do not apply any landed costs. 1: Display the Landed Cost Selection form, where you can review or update the information. 2: Automatically apply the landed cost rule without displaying the Landed Cost Selection form. If you are applying landed costs to an item that is in the Receipt Routing process, you must specify a value of 2 for this processing option.
7. Receipt Traveler Document | Specify whether the system prints a receipt traveler document after each receipt. The system uses the version that you specified on the Versions tab. Values are: Blank: Do not print a receipt traveler document after each receipt. 1: Automatically print a receipt traveler document after each receipt.
8. Supplier Analysis | Specify whether the system captures supplier analysis information. Values are: Blank: The system does not capture supplier analysis information. 1: The system records information such as item numbers, dates, and quantities for every purchase order in the F43090 table. To make supplier analysis most effective, enter 1 for this processing option and set the processing options for the Purchase Order Entry program (P4310) and the Voucher Match program (P4314) to capture the same information.
9. Text Deletion | Reserved for future use.
10. Direct Ship Status | Specify the sales order status for direct ship receipt. The status that you enter in this field determines the next status of the sales order. Before you complete this processing option, review the order activity rules.
11. Receipt Routing | Specify whether to activate receipt routing. Values are: Blank: Do not activate receipt routing. 1: Activate standard receipt routing. 2: Activate Supplier Relationship Management (SRM) receipt into route. Note. SRM is Oracle's JD Edwards EnterpriseOne Supply Management module.
12. Enter the default route type to be used to search for a receipt route | Enter a code that qualifies the routing for an item and supplier combination. Examples would include specific routing types for ASNs (EDI 856 Ship Notice/Manifest transactions) and for transfers. If you leave this processing option blank, the program will search for route type equivalent to blank.
13. Journal Entries | Specify whether to summarize journal entries. If you are tracking commitments using the PA or PU ledgers, you cannot use this processing option. Values are: Blank: Do not summarize journal entries. 1: Summarize journal entries.
14. Activate Blind Materials Issue (EPM) (activate blind materials issue [engineering project management]) | Specify whether to activate the Materials Issue function. You can activate the Material Issue function only if you are using the JD Edwards EnterpriseOne Engineer to Order (ETO) system from Oracle and are working with an ETO receipt. Also, you must set the Call Materials Issue flag in the F40205 table. Values are: Blank: Do not activate the Materials Issue function. 1: Activate the Materials Issue function.
15. Allow Negative On-Hand Quantity | Specify whether the system will continue processing a receipt if the system calculates negative on-hand quantity. Values are: Blank: The system will continue processing the receipt, and will not issue a warning or an error. 1: The system will continue processing the receipt, but will issue a warning. 2: The system will not continue processing the receipt, and will issue an error.
16. Activate Automatic G/L Batch Posting (activate automatic general ledger batch posting) | Specify whether to enable the automatic posting of General Ledger batches when the program closes. Values are: Blank: Manual post 1: Auto post
17. Price At Receipt | Specify whether the system will price at receipt. Values are: Blank: Do not price at receipt 1: Price at receipt
18. Price at Receipt Warning | Specify whether to show a warning that advanced pricing may change the final unit cost. Values are: Blank: Do not issue a warning. 1: Issue a warning if processing the receipt may alter the final unit cost.
19. Dual UOM Costing (dual unit of measure costing) | Specify whether to display the secondary unit cost field in addition to the current unit cost field. The secondary unit cost field will appear if this processing option is selected. Values are: Blank: Do not display the secondary unit cost field. 1: Display the secondary unit cost field.

Tolerance

These processing options specify how the system performs tolerance checking for detail lines.

1. Quantity and Amount | Specify whether the system checks to determine whether a detail line's quantity and amount exceed the tolerance percentage. To check the tolerance, you can access the Tolerance Setup program (P4322). Values are: Blank: Do not check quantities and amounts to determine whether they exceed tolerance. 1: Display a warning when the detail line exceeds the tolerance. 2: Display an error message when the detail line exceeds the tolerance.
2. Date | Specify whether the system checks to determine whether a detail line's date is outside of the tolerance date range. To check the tolerance date range, you can access the Supplier/Item Information program (P43090). Values are: Blank: The system does not check receipt dates for detail lines to determine whether they exceed tolerance. 1: The system displays a warning when the receipt date in the detail line is outside of the tolerance date range. 2: The system displays an error message when the receipt date in the detail line is outside of the tolerance date range.

Warehousing

These processing options specify how the PO Receipts program (P4312) interfaces with the JD Edwards EnterpriseOne Warehouse Management system.

1. Putaway Mode | Specify how the system processes putaway requests. Values are: Blank: Do not create a putaway request. If you do not create putaway using the Purchase Order Receipts program (P4312), the items that you receive will remain in the receiving location. Then you can create putaway requests manually or create them by reversing the receipt of the purchase order. To do this, set this processing option to create putaway requests by reversing the purchase order receipt and receiving the purchase order again. 1: Create a putaway request only. You must create location suggestions and confirm location suggestions separately. 2: Create a putaway request and process the request using the subsystem. 3: Receive goods directly into the reserved locations, and do not create requests or suggestions.
2. License Plate Number Generation Method | Specify what license plate number generation method should be used. Values are: 00: Use license plate constants. 01: Use manual entry. 02: Create user-defined formula. 03: Create Electronic Product Code (EPC) number.
3. Build default UOM structure (build default unit of measure structure) | Specify the UOM structure that the system uses to create license plate number automatically. License plates are created only for item UOM that have the license plate flag selected in the Item Unit of Measure Definition (P46011) application. Values are: Blank: The system uses the default item UOM structure. 1: The system uses the default item UOM structure, excluding levels higher than the transaction UOM.
4. Assign Items to License Plate Window (P46L30) | Specify whether the system automatically displays the Assign/Remove Items to License Plate (W46L30B) form. This processing option applies only if you are using license plate functionality in the JD Edwards EnterpriseOne Warehouse Management system and license plate numbers are not created automatically by the system. Values are: Blank: The system does not automatically display the assign items to license plate window. 1: The system automatically displays the assign items to license plate window.

Currency

These processing options specify which date the system uses as the effective date and whether the exchange rate can be changed.

1. Effective Date | Specify which date the system uses as the effective date. Values are: Blank: Order date 1: General ledger date 2: Today's date
2. Protect Rate | Specify whether you can change the exchange rate. Values are: Blank: You can change the exchange rate. 1: You cannot change the exchange rate.

Versions

These processing options enable you to enter the version for each application. If you leave any of these processing options blank, the system uses the ZJDE0001 version.

1. Open Order Inquiry (P4310) | Enter the version that the system uses when you are using the Open Order Inquiry program.
2. Sales Order Backorder Release (P42117) | Enter the version that the system uses when you are using the Sales Order Backorder Release program.
3. Receipt Traveler (P43512) | Enter the version that the system uses when you are using the Receipt Traveler Release program.
4. Receipt Routing (P43250) | Enter the version that the system uses when you are using the Receipt Routing program.
5. Putaway Requests (R46171) | Specify which version of the Putaway Requests program to use. If you leave this processing option blank, the system uses XJDE0001.
6. Pick Requests (R46171) | Specify which version of the Location Selection Driver program the system uses to create pick requests during planned cross docking.
7. Online Reservations (P46130) | Specify which version of the Online Reservations program the system uses.
8. Purchase Order Entry (P4310) | Enter the version that the system uses when you are using the Purchase Order Entry program.
9. G/L Journal Entries (P0900049) | Enter the version that the system uses when you are using the G/L Journal Entries program. You can review versions for this program only in the interactive versions list.
10. Landed Cost Selection (P43291) | Enter the version that the system uses when you are using the Landed Cost Selection program.
11. Test Results Revisions (P3711) | Enter the version that the system uses when you are using the Test Results Revision program.
12. Blind Materials Issue (P31113) | Specify which version the system uses when performing the Materials Issue from Receipts function. If you leave this processing option blank, the system uses version ZJDE0009.
13. General Ledger Post (R09801) | Specify the version of the General Ledger Post Report program (R09801) to use for automatic posting of the G/L batch. If you leave this processing option blank, the system will use version ZJDE0009.
14. Price Check and Availability (P4074) | Specify the version that the system uses when you are using the Check Price History and Availability program (P4074). When you choose a version, review the version's processing options to ensure that the version meets the business needs.
15. Matrix Order Entry (P41902) | Specify which version of the Matrix Order Entry program (P41902) is available to you from the Sales Order application. If you leave this processing option blank, the system uses version ZJDE0001.

Flex Acct

This processing option specifies whether you are working with flexible accounting.

1. Flex Accounting | Specify whether flexible accounting is activated. Activate flexible accounting if you are using JD Edwards EnterpriseOne Advanced Cost Accounting from Oracle, or if you are working with flexible sales accounting. Values are: Blank: Do not activate flexible accounting. 1: Activate flexible accounting.

Bulk

This processing option specifies how the system processes bulk transaction information.

1. Quantities | Specify how the system records bulk transaction quantities. Values are: Blank: Quantities are purchased and received in standard mode. 1: The system records the difference between ambient and standard quantities that are received as a temperature gain or temperature loss. 2: The system updates the unit cost as the extended cost divided by the standard quantity.

Interop

This processing option enables you to specify whether the system performs outbound interoperability processing.

1. Transaction Type | Specify a transaction type for the interoperability transaction. If you leave this processing option blank, the system will not perform outbound interoperability processing.

Workflow

These processing options enable you to specify how the system performs the workflow notification process.

1. Receipt Email | Specify the recipient of the email that the system automatically sends when goods are received. Values are: 1: Send email to the buyer. 2: Send email to the person who originated the transaction. 3: Send email to both the buyer and the person who originated the transaction.
2. Completion Email | Specify the recipient of the email that the system automatically sends when an item is received that is related to a work order. Values are: Blank: Do not send email. 1: Send email to the planner.
3. Notify Unit Cost Changes | Specify the recipient of the email that the system automatically sends when the unit cost/lump sum changes on a purchase order detail line during receipts. Values are: Blank: Do not send email. 1: Send email to purchase order originator. 2: Send email to project manager (MPM only). 3: Send email to buyer. 4: Send email to purchase order originator, project manager (MPM only), and buyer. Note. Manufacturing Project Management (MPM) is now Oracle's JD Edwards EnterpriseOne Engineer to Order.
4. Notify Quantity Changes | Specify the recipient of the email that the system automatically sends when the quantity on the order changes. Values are: Blank: Do not send email. 1: Send email to purchase order originator. 2: Send email to project manager (MPM only). 3: Send email to buyer. 4: Send email to purchase order originator, project manager (MPM only), and buyer.

Cross Docking

These processing options enable you to specify how the system performs cross docking operations.

1. Cross Docking | Specify how the system performs opportunistic cross docking operations. Values are: Blank: Do not cross dock. 1: Use opportunistic cross docking. 2: Use planned cross docking. 3: Use both planned and opportunistic cross docking.
2. Pick Request | Specify whether the system creates a pick request when performing cross docking during the purchase order receipts process. Values are: Blank: The system does not create a pick request. 1: The system creates a pick request.
3. Override Next Status for Sales Orders | Specify the default next status code (40/AT) for the sales order only if you are using cross docking during the purchase order receipts process. If you leave this processing option blank, the system uses the sales order next status that is contained in the order activity rules.
4. From Sales Order Status | Specify the from status code (40/AT) for the sales order only if you are using planned cross docking during the purchase order receipts process.
5. Thru Sales Order Status (through sales order status) | Specify the through status code (40/AT) for the sales order only if you are using planned cross docking during the purchase order receipts process.

Cascade Receipt

These processing options specify how the system processes cascading receipts.

1. Cascade Receipt | Specify whether the system activates the cascade receipts process. Besides setting this processing option, you must also set the processing option for receiving mode (located on the Display tab) to 2 if you want the system to activate the cascade receipts process. Values are: Blank: Do not activate the cascade receipts process. 1: Activate the cascade receipts process.
2. Tolerance Checking | Specify whether the system applies a quantity that has slightly exceeded the customer's required shipment quantity to the next open purchase order during the cascading receipts process. Values are: Blank: The system can apply the quantity in excess to the next open purchase order. 1: The system performs tolerance checking by quantity. 2: The system performs tolerance checking by percentage.
3. Tolerance Checking by Quantity | Specify whether the system performs tolerance checking. Values are: Blank: The system does not perform tolerance checking. 1: The system performs tolerance checking.
4. Tolerance Checking by Percentage | Specify the percentage that the system uses for tolerance checking. If you leave this processing option blank, the system does not perform tolerance checking.

WIM

This processing option specifies activation of the wine industry module.

1. Wine Industry Module | Specify whether the system activates wine industry module processing or whether this is a regular item receipt. Values are: Blank: Do not activate wine industry module processing. (This is a receipt for a regular item, not a wine-related item.) 1: Activate wine industry module processing.

Matrix

1. Inventory Parent | Specify whether the system displays the matrix order form for the inventory parent. Values are: Blank: Display Matrix Order form. 1: Do not display Matrix Order form.
2. Receipt Option for Inventory Parent | Specify the receiving options for a purchase order line by selecting a value from UDC 43/PR.

Configurator

These processing options specify how the system processes receipts for components of configured items.

1. Update Related Orders | Specify whether the system updates the work order parts list or sales order detail lines related to the receipt of purchase orders for the components of configured items. The relationship between orders is established by the Configured Item Revisions program (P3210) during configured item order entry. Values are: Blank: Do not update related orders. 1: Update related orders.
2. Process Work Order Inventory Issues | Specify whether the system automatically processes work order inventory issues if a related work order is generated by the JD Edwards EnterpriseOne Configurator system and the work order has an attached parts list. Values are: Blank: Do not process work order inventory issues. 1: Process work order inventory issues. Selecting a value of 1 automatically issues purchase order receipt items to the work order parts list.
3. Version of Work Order Inventory Issues | Specify the version of the Work Order Inventory Issues program (P31113) that the system uses to perform the Materials Issue function. Review the processing options for the specified version to ensure that they are set appropriately. If you leave this processing option blank, the system uses version ZJDE0001.
4. Version of Sales Order Entry | Specify the version of the Sales Order Entry program, either P4210 or P42101, that the system uses to perform the Sales Order Detail update function. Review the processing options for the specified version to ensure that they are set appropriately. If you leave this processing option blank, the system uses version ZJDE0001.
5. Sales Order Cutoff Status | Specify the sales order cutoff status. If a sales order has the next status (NXTR) value that is beyond the value specified in this processing option, then the sales order detail lines will not be updated. Review the order activity rules before completing this processing option. If you leave this processing option blank, the system uses status 999.
6. Work Order Cutoff Status | Specify the work order cutoff status. If a work order status is beyond the value specified in this processing option, then the work order parts list will not be updated. If you leave this processing option blank, the system uses the value specified in the manufacturing constants (SRS1 field in the F3009 table).

See Understanding Purchase Orders for Components of a Configured Item.

#### Entering Receipt Information

Access the Work With Purchase Orders to Receive form.

Service Quantity | Enter a value that represents the number of units committed for a nonstock item or service line on a purchase order. This field is a field by itself and has no relation with unit cost to calculate the extended cost. If service units are used, the Quantity Ordered field on the Order Detail form in JD Edwards EnterpriseOne Procurement system cannot be used.
Service UoM (service unit of measure) | Enter a value from UDC table 00/UM that specifies the unit of measure for the quantity committed for a nonstock item or service line on a purchase order.

### Entering Cascading Receipts

This section provides an overview of cascading receipts, lists prerequisites, and discusses how to:

- Enter cascading receipt information.

- Assign items to multiple locations and lots.

- Assign serial numbers.

- Set processing options for Purchase Receipts Inquiry (P43214).

- Reverse a receipt.

#### Understanding Cascading Receipts

The PO Receipts program (P4312) enables you to automatically apply the total received quantity of an item to multiple purchase orders in a supplier's shipment. This process is known as cascading receipts functionality. Provided that you set the processing options for entering receipts by item and for activating the cascading receipts functionality, you do not have to manually apply quantities to multiple purchase orders for the supplier. The system provides you with all the open purchase orders for the item that are within the same branch/plant, are purchased by the same supplier, and are sorted by promised delivery date.

To begin using cascading receipts functionality, you first enter the total quantity of an item that you have received. Next, you select the first purchase order line to which the system automatically applies the total received quantity. The system continues applying the total received quantity by promised date until all open purchase order lines for the item and supplier have been satisfied.

If you use tolerance checking for cascading receipts functionality and a balance of total received quantity exists, then the system evaluates the total received quantity that remains. If the quantity is less than the tolerance quantity or percentage that you specified in the appropriate processing option on the Cascade Receipt tab in the PO Receipts program (P4312), then the system applies the balance to the last purchase order line. If you do not use tolerance checking for cascading receipts functionality and a balance of total received quantity exists, then the system applies the balance to the next open purchase order for the supplier.

Entering Cascading Receipt Information

You cannot use the cascading receipts process for receiving quantity into multiple locations.

As the system satisfies each purchase order line with a quantity, the system updates the Rec Opt field with a value of 1 (receive purchase order line) and continues satisfying purchase order lines until satisfying the total quantity of units to receive. If the number of purchase order lines exceeds the grid's capacity, then after the system satisfies all purchase order lines in the grid, the system provides you with a warning message that indicates the quantity that you have received thus far and instructs you on how to scroll down to the next series of purchase order lines in the grid and continue the cascade receipts process.

Assigning Items to Multiple Locations and Lots

If you work in an inventory environment, you must assign items to a storage location at the time of receipt. The system assigns an item to its primary location unless you specify otherwise. If a receipt quantity exceeds the limit for a location, you can assign the items to multiple locations. For example, if you receive 100 pens, you can assign 50 to one location and 50 to another location.

You can assign a lot number to each order that you receive. You can also assign multiple lots to an order. For example, if you receive a large quantity of batteries, you can assign them all to one lot or you can assign them to different lots based on their expiration dates.

Assigning Serial Numbers

To monitor individual items, you can assign each item a serial number. You must assign unique serial numbers to items for which you have specified advanced serial number processing in item master information. For example, if you receive televisions, you must assign a unique serial number to each television that you receive.

The quantities that you enter cannot exceed the total quantity on the detail line. The system replaces the single detail line on Purchase Order Receipts with a detail line for each quantity that you specified on Select Multiple Locations.

Reversing a Receipt

You can reverse a receipt as long as you have not yet created a voucher for the receipt. You might need to do this if you recorded a receipt by mistake or you recorded the wrong receipt. If the order has been vouchered, the voucher must be reversed first in order to reverse the receipt.

If you are reversing a receipt for an item that goes through a receipt routing process, you must move it back to the first operation in the route before you can reverse the receipt. You must also reverse all dispositions.

When you reverse a receipt, the system accounts for the order as if it were never received. It reverses all accounting and inventory transactions.

Service Units for A/P Matching

You can enter service unit information for services purchase order lines during the purchase order receipt process. Service units are informational only so the system does not perform any validation against the values.

You activate service units by selecting the Procurement Allow Service Units option on the Line Type Constants Revisions form. The system validates that the service units field is checked for inventory interface A and B only.

If the Display Service Units processing option on the Display tab of the Purchase Receipts Inquiry program (P43214) is set to display service units, then the system displays the Service Quantity and Service UoM fields on the Work With Purchase Receipts form (W43214A). The service unit fields also display on the Purchase Receipt Detail (W43214F) and Purchase Receipt Detail - Supplier Self-Service (W43214G) forms instead of the Quantity Received and Trans UOM fields.

See Setting Processing Options for PO Receipts (P4312).

See Entering Receipt Information.

See Defining Order Line Types.

#### Prerequisites

Before you enter cascading receipts, in the PO Receipts program (P4312), you must:

- Set the processing option for the receiving mode, which is located on the Display tab, to 2 (receive by item).

- Ensure that the processing option for the receipt option default value, which is located on the Process tab, is blank.

- Set the appropriate processing options for cascading receipts and tolerance checking, which are located on the Cascade Receipts tab.

#### Forms Used to Enter Cascading Receipts

Form Name | FormID | Navigation | Usage
Work With Purchase Orders to Receive | W4312F | Purchase Order Processing (G43A11), Enter Receipts by Item Purchase Order Processing (G43A11), Enter Receipts by PO | Enter cascading receipt information. Assign items to multiple locations and lots. Assign serial numbers. Work with purchase orders to receive.
Purchase Order Receipts | W4312A | Select a line on the Work With Purchase Orders to Receive form, and then click the Select button. | Perform tasks that are related to purchase order receipts.
Select Multiple Locations | W42053B | Select a detail line on the Purchase Order Receipts form, and then select Multiple Locations from the Row menu. | Select multiple locations.
Work With Purchase Receipts | W43214A | Receipts Matching and Posting (G43A15), Open Receipts by Supplier | Reverse a receipt. Work with purchase receipts.
Reversal Verification | W43214H | Select a receipt on the Work With Purchase Receipts form, select Reverse Receipt from the Row menu, and then click Close. | Verify the reversal of a receipt.

#### Entering Cascading Receipt Information

Access the Work With Purchase Orders to Receive form.

Container I.D. (container identifier) | Enter a code on the container or a code that you assign to the container in which the items on this purchase order or order line were shipped to you. You can assign container information to an order during receipts entry.
Vendor No (Packing List No) (vendor number [packing list number]) | Enter any pertinent information. This is a free-form field.

#### Assigning Items to Multiple Locations and Lots

Access the Work With Purchase Orders to Receive form.

#### Assigning Serial Numbers

Access the Work With Purchase Orders to Receive form.

#### Setting Processing Options for Purchase Receipts Inquiry (P43214)

Processing options enable you to specify the default processing for programs and reports.

Defaults

These processing options enable you to enter default information that the system uses for Purchase Receipts Inquiry.

1. Order Type | Enter a value from UDC 00/DT that identifies the type of document. This code also indicates the origin of the transaction. JD Edwards EnterpriseOne has reserved document type codes for vouchers, invoices, receipts, and time sheets, which create automatic offset entries during the post program. (These entries are not self-balancing when you originally enter them.) These document types are defined by JD Edwards EnterpriseOne and should not be changed: P: Accounts Payable documents R: Accounts Receivable documents T: Payroll documents I: Inventory documents O: Purchase Order Processing documents J: General Accounting/Joint Interest Billing documents S: Sales Order Processing documents
2. Currency Code | Enter a code that identifies the currency of a transaction.

Display

This processing option enables you to work with service units.

1. Display Service Units | Specify whether the system displays the Service Quantity and Service UoM fields in the grid on the form. This processing option is used in conjunction with line type constants. If the Procurement Allow Service Units option is selected on the line type constants, then service quantity and service UOM can be used. The Ordered Quantity and Service Quantity fields cannot be used together. Service quantity is a memo field and does not have any validation. Values are: Blank: Do not display 1: Display

Versions

These processing options control which version of various programs the system uses.

1. PO Inquiry (P4310) | Specify the version that the system uses when you use the PO Inquiry program.
2. A/P Ledger Inquiry (P0411) | Specify the version that the system uses when you use the A/P Ledger Inquiry program.
3. Receipt Reversal (P4312) | Specify the version that the system uses when you use the Receipt Reversal program.
4. Receipt Routing Movement (P43250) | Specify the version that the system uses when you use the Receipt Routing Movement program.
5. Landed Cost Selection (P43291) | Specify the version that the system uses when you use the Landed Cost Selection program.
6. General Ledger Post (R09801) | Specify the version of the General Ledger Post Report program (R09801) to use for automatic posting of the general ledger batch. If you leave this processing option blank, the system uses the ZJDE0009 version.

Process

These processing options control how the system processes information.

1. Allow reversals/Apply landed cost | Specify whether the system allows reversals or applies landed cost. Values are: 1: Allow reversals. 2: Apply landed cost.
2. Allow negative on-hand quantity | Specify whether the system will continue processing an order if negative on-hand quantity occurs upon receipt reversal. Values are: Blank: The system will issue a warning if on-hand quantity is negative upon receipt reversal. The system will continue to process the order with the negative on-hand quantity. 1: The system will issue an error message if on-hand quantity is negative upon receipt reversal. The system will not allow the processing of the reversal.
3. Activate Automatic G/L Batch Posting | Specify whether to enable the automatic posting of General Ledger batches when the program closes. Values are: Blank: Manual post. Do not automatically post batch. 1: Auto post. Automatically post batch.

Landed Cost

This processing option enables you to work with landed costs.

1. Journal entries | Specify how journal entries are written for landed cost. Value are: Blank: Journal entries are written in detail. 1: Journal entries are summarized.

Self-Service

This processing option enables you to select self-service functionality.

1. Supplier Self-Service | Specify the activation of Supplier Self-Service for use in a Java/HTML environment. This functionality enables suppliers to view their receipts online. Values are: Blank: Do not activate Supplier Self-Service. 1: Activate Supplier Self-Service.

#### Reversing a Receipt

Access the Work With Purchase Receipts form.

### Reviewing Journal Entries for Receipt Transactions

This section provides an overview of journal entry review for receipt transactions and discusses how to:

- Review journal entries for receipt transactions.

- Post receipts.

#### Understanding Journal Entry Review for Receipt Transactions

The system creates journal entries each time you enter or reverse a receipt. You can review the journal entries for accuracy and then post them to the general ledger.

When you enter a formal receipt, the system creates journal entries that:

- Debit an inventory account if it is a stocked line, otherwise debit the general ledger account.

- Credit a received not vouchered account.

The system retrieves account numbers for which to create journal entries from AAIs. A separate AAI table exists for inventory accounts and received not vouchered accounts. The system retrieves an account number from each table based on the company, business unit, and general ledger category code that applies to a receipt.

For example, you enter a receipt for 100.00 worth of inventory items. The items have a general ledger category code of IN20 and were purchased for business unit A in company 100. When you enter a receipt, the system retrieves the inventory account number and the received not vouchered account number for company 100, business unit A, and the IN20 general ledger category code to create the journal entries.

If you enter purchase order detail lines by account number, the system charges each receipt against the account number on the detail line. The system retrieves a received not vouchered account number from AAIs.

If tax is applicable to a receipt, the system also creates tax accrual entries. If you apply landed costs at the time of receipt, the system creates entries for accrued landed costs.

You might use a standard cost method to determine the inventory cost for an item. The standard cost for an item remains consistent unless you manually change it. If a variance exists between the standard cost and the price at which you purchase an item, the system creates journal entries to account for the variance. You specify variance accounts in AAIs.

You use processing options to specify whether the system creates separate journal entries for each detail line or summarizes the entries for all lines.

When you reverse a receipt, the system automatically reverses the corresponding journal entries.

#### Reviewing Journal Entries for Receipt Transactions

Select Receipts Matching and Posting (G43A15), Review G/L Receipts Journal.

#### Posting Receipts

To post receipts, select Receipts Matching and Posting (G43A15), G/L Receipt Post.

After you review journal entries, you can post them to the general ledger using the General Ledger Post program (R09801).

When you run the General Ledger Post program, the system performs these processes:

- Selects qualified batches of unposted transactions from the F0911 table.

- Edits and verifies each transaction.

- Posts accepted transactions to the F0902 table.

- Marks each transaction and batch header as posted in the F0911 table and the F0011 table.

- Updates the amount relieved in the F4311 table for nonstock items.

See Also

Setting Processing Options for General Ledger Post (R09801)

### Printing Receipt Information

This section provides an overview of receipt information printouts and discusses how to:

- Print open orders.

- Print the status of open orders.

- Set processing options for Open Purchase Order Status (P43525).

- Print receipt information by supplier.

#### Understanding Receipt Information Printouts

You can print receipt information that is specific to purchase orders, suppliers, business units, and so forth.

You can print the Open Purchase Order Status report to review purchase orders containing items that are overdue. For each purchase order that you specify, you can review this detail line information:

- Original order quantity.

- Received quantity.

- Quantity open to receive.

- Days overdue.

Information for this report prints in this order:

- User ID

- Supplier

- Order number

- Line number

A total open amount is provided for:

- Each purchase order

- Each supplier

- Each user

- The entire report

#### Printing Open Orders

Select Purchasing Reports (G43A111), Print Open Purchase Orders.

You can print a list of all suppliers from whom you have a specific item on order. You can review the order quantity and the quantity and amount that are left to receive from each supplier. You can also use the Open POs by Item report to review open order information for specific items or account numbers, or to review the dates when you expect to receive items.

#### Printing the Status of Open Orders

Select Purchasing Reports (G43A111), Open Purchase Order Status.

#### Setting Processing Options for Open Purchase Order Status (P43525)

Processing options enable you to specify the default processing for programs and reports.

Print

This processing option enables you to enter the as-of date for the report.

1. Enter the "As Of" Date for the report. This date will determine the days overdue and will be used for thru-date processing | Enter the as-of date, which determines the days overdue and is used by the system for through date processing.

#### Printing Receipt Information by Supplier

Select Purchasing Reports (G43A111), Inventory Receipts Register.

You can print the Inventory Receipts Register report to review all items that you have received from a supplier. This report contains the following information for each detail line that pertains to a supplier:

- Item number or account number.

- Date that the order was received.

- Received quantity and amount.

In an inventory environment, you can use this report as a receipt traveler document, which you can attach to items so that personnel in the warehouse can reference receipt information. In this case, only the detail line that pertains to a specific receipt appears on the report.