## Reporting New Hire Information

This chapter provides an overview of the new hire reporting process, and discusses how to:

- Enter insurance information for new hire reports.

- Generate the workfile for new hire reports.

- Process new hire reports and magnetic media files.

### Understanding New Hire Reporting

To comply with the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, all employers must report certain information about newly hired employees to designated state agencies. State agencies can use this information to:

- Locate non-custodial parents who are delinquent in their child-support payments.

- Establish child-support orders.

- Enforce existing child-support orders.

- Verify the legitimacy of employees' unemployment benefits or workers compensation payments.

Because reporting requirements vary from state to state, you might be required to generate a separate report for each state. For example, some states require that you submit information about whether employees and their dependents are eligible for medical insurance.

If the organization has employees in more than one state, you can fulfill the new hire reporting requirements in either of these ways:

- Generate a separate report for each state in which the organization has employees, and submit each report to the appropriate state.

  Because reporting requirements vary by state, we recommend using this method to ensure that each state receives the information that they require.

- Generate a new hire report for one of the states in which the employees work and include employees from multiple states on that report.

  Submit the report only to the state for which you generated the report.

When you generate only one report and include employees from multiple states, you must be sure that the report that you generate satisfies the reporting requirements for all of the states in which the organization has employees. The data selection for the report must include the work tax area code for each state with employees whom you want to include on the report.

To create new hire reports and magnetic media files, you must first enter all newly hired employees into the system. If necessary, you must also enter health insurance eligibility information for the employee and their dependents. After you have entered all employee information, you generate a workfile that contains all of the information that you are required to report. After you have generated the workfile, you can then produce reports and magnetic media files for each state to which you are required to report.

Considerations for New Hire Reporting

Before you create magnetic media files to submit to government agencies, you should print and review the reports to ensure that all of the information that you submit is correct. The new hire workfile build program includes a processing option that enables you to print the reports when you generate the workfile. However, you cannot generate magnetic media files while you are generating the workfile.

You can use the Government Reporting - Report Setup program (P074001R) to generate the reports and generate the magnetic media files. You can also use this program to produce extra copies of a new hire report for which you have already generated the workfile.

If you discover an error on the report, you must correct the employee record that is in error, regenerate the workfile, and then generate reports and magnetic media files again. If you generate a report without regenerating the workfile, the report will not include any changes that you made to employee records after you last built the workfile.

### Entering Insurance Information for New Hire Reports

This section provides an overview of insurance information for new hire reporting, lists prerequisites, and discusses how to enter insurance information for new hire reports.

#### Understanding Insurance Information for New Hire Reporting

Some states require that new hire reports include information about whether employees and dependents are eligible for health insurance, and the date on which they are eligible to begin receiving coverage. If you plan to print new hire reports for any state that requires information about health insurance eligibility, you first must enter health insurance information for all of the employees who will be included on those reports.

Although payroll contains no predefined fields for tracking health insurance eligibility for employees and their dependents, you can configure user-defined date fields to track this information. For example, you can set up the user-defined Date 01 field to track the date on which an employee becomes eligible for health insurance coverage.

#### Prerequisites

Before you complete the tasks in this section:

- Set up a user-defined date field (for example, user-defined Date 01) for entering the date on which an employee is eligible for health insurance. To clarify data entry, you can ask the system administrator to change the data dictionary override for the field to a more meaningful name, such as Health Insurance Eligibility Date.

  See JD Edwards EnterpriseOne Tools 8.98 Interoperability Guide

- For each newly hired employee, complete the steps for entering a new employee record.

  See Adding Employee Records One at a Time.

See Also

Entering User-Defined Information for Employees

#### Forms Used to Enter Insurance Information

Form Name | FormID | Navigation | Usage
Work With Organizational Assignment | W0801ORGF | Employee Management (G05BE1), Organizational Assignment | Select an employee for whom you want to enter insurance information.
Employee/Job User-Defined Dates 01-10 | W0801ORGC | On the Work With Organizational Assignment form, select an employee and then select User Def Date 01-10 from the Row menu. | Enter insurance information for new hire reports.

#### Entering Insurance Information for New Hire Reports

Access the Employee/Job User-Defined Dates 01-10 form.

### Generating the Workfile for New Hire Reports

This section provides an overview of the new hire workfile, lists prerequisites, and discusses how to:

- Run the Create New Hire Workfile program (R074001).

- Set processing options for the Create New Hire Workfile program (R074001).

#### Understanding the New Hire Workfile

Before you generate new hire reports and magnetic media files, you must build the New Hire Reporting Workfile - OneWorld Only table (F074001) that includes all of the employee information that you are required to report to state agencies. This workfile, which you generate using the Create New Hire Workfile program (R074001), contains all of the information that you need to create the reports and magnetic media for each state. You can use a processing option to specify whether you want to generate the reports when you build the workfile. If you do not generate the reports when you generate the workfile, you use the Government Reporting - Report Setup program (P074001R) to generate the reports. Regardless of whether you generate reports when you create the workfile, you use the Government Reporting - Report Setup program to create magnetic media files.

#### Prerequisites

Before you complete the tasks in this section:

- Verify that the export folder exists on the server. If the export folder does not exist, you must create it. Contact the system administrator or technical support for assistance with this task.

- Set up the conversion table that supports Unicode processing.

  See JD Edwards EnterpriseOne Tools 8.98 Interoperability Guide

- Review the processing options for any of the new hire program versions that you want to process.

  See Setting Processing Options for State-Specific New Hire Programs.

- Map the magnetic media programs that you want to process to run locally on the workstation, or have the system administrator add the export directly to the server, and run the programs on the server.

  See JD Edwards EnterpriseOne Tools 8.98 Configurable Network Computing Implementation Guide

#### Running the Create New Hire Workfile Program (R074001)

Select New Hire Reporting (G05BG1), Create New Hire Workfile.

#### Setting Processing Options for the Create New Hire Workfile Program (R074001)

Processing options enable you to specify the default processing for programs and reports.

Defaults

1. Enter value to specify the date to be used for wages | Specify the date that the system uses for wages performed for the New Hire Reporting system. Values are: 1: Original Hire Date (DSI) 2: Date Started (DST)
2. From Date: | Specify the beginning date of the date range for which you are creating a new hire report. For example, to create a new hire report for the period of January 1 through January 15, enter January 1 in this processing option.
2. Through Date: | Specify the ending date of the date range for which you are creating a new hire report. To ensure that the date is in the correct format, click the calendar button and then select the date that you want to enter in this processing option.
3. Enter Reporting Company Flag | Specify the company for the new hire report. Values are: Blank: Employee home company 0: Employee home company 1: Parent company
4. Enter Address Book Number of the Transmitter: | Specify the address book number of the transmitter for the new hire reporting system.
5. Enter Address Number of the Payroll Contact Person: | Enter the address book number of the contact person for the new hire reporting system.
6. Enter Phone Number Type of the Payroll Contact Person: | Specify the type of phone number that you entered for the payroll contact person. For example, you might enter HOM if this is the contact person's home phone number. The system stores the values for this field in UDC table 01/PH.
7. Enter Fax Number Type of the Payroll Contact Person: | Enter the type of phone number that you entered in the Fax field for the payroll contact person. For example, you might enter FAXO if this is the contact person's office fax number. The system stores the values for this field in UDC table 01/PH.

Eligibility

1. Enter Period Number where Employee Medical Eligibility Date is stored | Enter the period number in which the system stores the medical eligibility date for the employee. Values are 01 to 10.
2. Enter Period Number where Employee's Dependents Medical Eligibility Date is stored | Enter the period number in which the system stores the medical eligibility date for the employee's dependents. Values are 01 to 10.

Run Reports

1. Enter value to submit New Hire Reports based on the New Hire Setup Table (F074001R) | Submit the new hire reports based on the New Hire Report Setup table (F074001R). Values are: Blank: Do not submit the reports. 0: Do not submit the reports. 1: Submit the reports.

### Processing New Hire Reports and Magnetic Media Files

This section provides an overview of new hire reports and magnetic media files, and discusses how to:

- Produce new hire reports and magnetic media files.

- Set processing options for the Government Reporting - Reports Setup program (R074001R).

- Set processing options for state-specific new hire programs.

#### Understanding New Hire Reports and Magnetic Media Files

After you generate the workfile for new hire reporting, you can create state-specific reports and magnetic media files. Although new hire reporting requirements vary among states, the workfile that you create includes information for all states. The state-specific programs for creating the actual reports and magnetic media files use the information from the workfile that is required for the specified states.

If you conduct business in more than one state, you might need to create reports for multiple states. You can process information for one state at a time, or you can process multiple states simultaneously. You can process information for one state only, or you can process multiple states simultaneously.

To simplify working with new hire reports for multiple states, you can use the Government Reporting - Report Setup program (P074001R) to access the report versions and magnetic media programs for all states.

You can generate reports only, generate the magnetic media files only, or perform these tasks simultaneously. However you process new hire information, you generate and review reports before you send the magnetic media files to the government. When you are satisfied that the information is correct, you can copy the files to magnetic tape and submit them to the appropriate government agency.

Note. When you generate the magnetic media files, the system uses a table conversion program to create a flat file in the export folder on the workstation. To run the reports on the server, have the system administrator add the export directory to the server.

#### Producing New Hire Reports and Magnetic Media Files

Select New Hire Reporting (G05BG1), New Hire Report Setup.

To produce new hire reports and magnetic media files:

1. On the Report Setup form, to select the records that you want to process, double click the row header.

   You can process one state only, or you can select multiple records for simultaneous processing. When you select a record for processing, a check mark appears in the row header. Be aware that the amount of time required to process the reports might increase depending upon the number of states that you select to process. To deselect a record for processing, double click the row header, which removes the check mark.

2. To select all records, select the Select All option.

3. To produce the report and the magnetic media detail file simultaneously, enter 1 in the Output Format field for each selected record.

4. To produce the report only, enter 0 in the Output Format field for each selected record.

5. To view only the records that you have selected for processing, select the Show Selected option.

6. To view all available new hire programs, select the Show All option.

7. To submit the selected records for processing, select Submit Reports from the Form menu.

#### Setting Processing Options for Government Reporting - Report Setup (P074001R)

Processing options enable you to specify the default processing for programs and reports.

Reporting Type

Reporting Type | Enter the code for the type of report that you want to print. Values are: N: New hire reporting S: State unemployment reporting

#### Setting Processing Options for State-Specific New Hire Programs

Each state has their own requirements for reporting. Before submitting new hire programs using the Government Reporting - Report Setup program (P074001R), you should review the processing options for the programs that are associated with all of the states that you select for processing.

#### Setting Processing Options for the New Hire Report - Alabama (01) Program (R07401)

Processing options enable you to specify the default processing for programs and reports.

Default

Use these processing options to specify default information that the system uses to process new hire reports for the organization.

1. Enter the number of the user-defined category code on the employee master where the system stores the employee indicator. (11-20) | Enter the number of user-defined code fields on the employee master where the system stores the employee indicator (N = New Hire, R = Recall, W = Work Refusal). For example, if you enter the employee indicator code in user-defined code field 11, enter 11 in this processing option. Values are 11-20.

#### Setting Processing Options for the New Hire Detail File - Alabama (01) Program (R8907401)

Processing options enable you to specify the default processing for programs and reports.

Default

Use these processing options to specify default information that the system uses to process new hire reports for the organization.

1. Enter the number of user-defined code on the employee master where the system stores the employee indicator (11-20) | Specify which user-defined code from the Employee Master Information table (F060116) stores the employee indicator code. To ensure that the correct information appears on the report, you enter the employee indicator code, such as N for New Hire, R for Recall, or W for Work Refusal, in the user-defined code field that you specify in this processing option. Values are 11 through 20.

#### Setting Processing Options for the New Hire Detail- Arkansas (04) Program (R8907404)

Processing options enable you to specify the default processing for programs and reports.

Process

1. Tax Type Record | Specify the tax type that the organization uses to track the state employer identification number. Valid tax types include: H: State Unemployment Insurance (SUI) (default). F: State Income Tax (SIT).

#### Setting Processing Options for the New Hire Detail - California (05) Program (R8907405)

Processing options enable you to specify the default processing for programs and reports.

Process

1. Tax Type Record | Specify the tax type that the organization uses to track the state employer identification number. Valid tax types include: H: State Unemployment Insurance (SUI) (default). F: State Income Tax (SIT).

#### Setting Processing Options for the New Hire Report - Connecticut (07) Program (R07407)

Processing options enable you to specify the default processing for programs and reports.

Display

1. Enter Tax Type | Specify the tax type that the organization uses to track the state employer identification number. Valid tax types include: Blank: Display State Unemployment Insurance (SUI). H: Display State Unemployment Insurance (SUI). F: Display State Income Tax (SIT).

#### Setting Processing Options for the New Hire Report - Florida (10) Program (R07410)

Processing options enable you to specify the default processing for programs and reports.

Default

Use these processing options to specify default information that the system uses to process new hire reports for the organization.

Address Line 1 | Specify the first line of the employer address that the system uses for income deduction orders. If this option is left blank, the system uses the employer address from the JD Edwards EnterpriseOne Address Book system.
Address Line 2 | Specify the second line of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the employer address from the Address Book.
Address Line 3 | Specify the third line of the employer address that the system uses for income deduction orders. If you leave this option blank, and you have not entered address information in the other processing options, the system uses the employer address from Address Book.
City | Specify the city of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the city from the employer address in Address Book.
State | Specify the state or province of the employer address that is used for income deduction orders. If you leave this option blank, the system uses the state or province code from the employer address in Address Book.
Zip Code | Specify the zip code of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the zip code from the employer address in Address Book.
Zip Code +4 | Specify the additional four-digit zip code extension of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the zip code extension from the employer address in the Address Book.

Contact Detail

Use these processing options to enter information about the person in the organization who can be contacted for information about new hire reporting.

1. Enter Contact Name | Specify the name of the employee that can be contacted for additional information about income deduction orders. If you leave this option blank, the system uses the contact information for the specified company as it appears in Address Book.
2. Enter Contact Phone Area Code | Specify the area code of the employee who can be contacted for additional information about income deduction orders. If you leave this option blank, the system uses the contact information for the specified company as it appears in Address Book.
3. Enter Contact Phone Number | Specify the phone number, excluding the area code, of the employee who can be contacted for additional information about income deduction orders. If you leave this option blank, the system uses the contact information for the specified company as it appears in Address Book.

#### Setting Processing Options for the New Hire Detail File - Florida (10) Program (R8907410)

Processing options enable you to specify the default processing for programs and reports.

Employer Detail

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

Address Line 1 | Specify the first line of the employer address where income deduction orders are to be sent.
Address Line 2 | Specify the second line of the employer address where income deduction orders are to be sent.
Address Line 3 | Specify the third line of the employer address where income deduction orders are to be sent.
City | Specify the employer city associated with the address where income deduction orders are to be sent.
State | Specify a code for the state or province, typically a postal service abbreviation where income deduction orders are to be sent.
Zip Code | Specify the zip code where income deduction orders are to be sent.
+4 Zip Code (US Addresses Only) | Specify the +4 Zip Code where income deduction orders are to be sent. This is for US State and territories use only.
Country Code (For foreign address only) | Specify the country code where income deduction orders are to be sent. Use this field for foreign addresses only.
2. Enter Multi-State Indicator | Specify whether the organization is reporting as a multi-state employer. Values are: Blank: No, not reporting as a multi-state employer. N: No, not reporting as a multi-state employer. Y: Yes, reporting as a multi-state employer to Florida.

Contact Detail

Use these processing options to enter information about the person in the organization who can be contacted for information about new hire reporting.

1. Enter Contact Name | Specify the name of employer contact for income deduction orders.
2. Enter Contact Phone Area Code | Specify the contact phone area code for income deduction orders.
3. Enter Contact Phone Number | Specify the employer contact phone number for income deduction orders.
4. Enter Contact Phone Extension | Specify the employer contact phone extension for income deduction orders.

#### Setting Processing Options for the New Hire Report - Georgia (11) Program (R07411)

Processing options enable you to specify the default processing for programs and reports.

Employer Detail

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

1. Enter valid value for medical insurance coverage: | Specify whether medical insurance coverage is available. Values are: Blank: No, medical insurance coverage is not available. N: No, medical insurance coverage is not available. Y: Yes, medical insurance coverage is available.
Address Line 1 | Specify the first line of the employer address where income deduction orders are to be sent.
Address Line 2 | Specify the second line of the employer address where income deduction orders are to be sent.
Address Line 3 | Specify the third line of the employer address where income deduction orders are to be sent.
City | Specify the employer city where income deduction orders are to be sent.
State | Specify a code for the state or province, typically a postal service abbreviation, where income deduction orders are to be sent.
Zip Code | Specify the zip code where income deduction orders are to be sent.
+4 Zip Code | Specify the +4 zip code where income deduction orders are to be sent. Use this field for US state and territories use only.

Contact Detail

Use these processing options to enter information about the person in the organization who can be contacted for information about new hire reporting.

1. Enter Contact Name for Income Deduction Orders | Specify the name of employer contact for income deduction orders.
2. Enter Contact Phone Area Code for Income Deduction Orders | Specify the contact phone area code for income deduction orders.
3. Enter Contact Phone Number for Income Deduction Orders | Specify the contact phone number for income deduction orders.

#### Setting Processing Options for the New Hire Detail - Georgia (11) Program (R8907411)

Processing options enable you to specify the default processing for programs and reports.

Employer Detail

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

1. Enter Multi-State Indicator | Specify wether the organization is reporting to Georgia as a multi-state employer. Values are: Blank: No, not reporting as a multi-state employer. N: No, not reporting as a multi-state employer. Y: Yes, reporting as a multi-state employer to Georgia.
2. Enter valid value for medical insurance coverage: | Specify whether medical insurance coverage is available. Values are: Blank: No, medical insurance coverage is not available. N: No, medical insurance coverage is not available. Y: Yes, medical insurance coverage is available.
Address Line 1 | Specify the first line of the employer address where income deduction orders are to be sent.
Address Line 2 | Specify the second line of the employer address where income deduction orders are to be sent.
Address Line 3 | Specify the third line of the employer address where income deduction orders are to be sent.
City | Specify the employer city where income deduction orders are to be sent.
State | Specify a code for the state or province, typically a postal service abbreviation, where income deduction orders are to be sent.
Zip Code | Specify the zip code where income deduction orders are to be sent.
+4 Zip Code | Specify the +4 Zip Code where income deduction orders are to be sent. Use this field for US State and territories use only.

#### Setting Processing Options for the New Hire Report - Illinois (14) Program (R07414)

Processing options enable you to specify the default processing for programs and reports.

Employer Detail

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

Address Line 1 | Specify the first line of the employer address. The system uses the address when reporting information that is associated with child support wage withholding orders.
Address Line 2 | Specify the second line of the employer address. The system uses the address when reporting information that is associated with child support wage withholding orders.
Address Line 3 | Specify the third line of the employer address. The system uses the address when reporting information that is associated with child support wage withholding orders.
City | Specify the name of the city that is associated with the employer address. The system uses this when reporting information that is associated with child support wage withholding orders.
State | Specify the name of the state or province that is associated with the employer address. Typically, this information is a postal abbreviation that the system uses when reporting information that is associated with child support wage withholding orders.
Zip Code | Use this processing option to enter the zip code of the employer address. The system uses the zip code when reporting information that is associated with child support wage withholding orders.
+4 Zip Code | Specify the +4 zip code of the employer address. The system uses the +4 zip code when reporting information that is associated with child support wage withholding orders.

#### Setting Processing Options for the New Hire Detail - Illinois (14) Program (R8907414)

Processing options enable you to specify the default processing for programs and reports.

Employer Detail

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

Address Line 1 | Specify the first line of the employer address. The system uses the address when reporting information that is associated with child support wage withholding orders.
Address Line 2 | Specify the second line of the employer address. The system uses the address when reporting information that is associated with child support wage withholding orders.
City | Specify the name of the city that is associated with the employer address. The system uses the city when reporting information that is associated with child support wage withholding orders.
State | Specify the name of the state or province that is associated with the employer address. Typically, this information is a postal abbreviation that the system uses when reporting information that is associated with child support wage withholding orders.
Zip Code | Specify the zip code of the employer address. The system uses the zip code when reporting information that is associated with child support wage withholding orders.
+4 Zip Code | Specify the +4 zip code of the employer address. The system uses the +4 zip code when reporting information that is associated with child support wage withholding orders.

#### Setting Processing Options for the New Hire Report - Indiana (15) Program (R07415NH)

Processing options enable you to specify the default processing for programs and reports.

Employer Detail

Address Line 1 | Specify the first line of the employer address that the system uses for income deduction orders. If this option is left blank, the system uses the employer address from the JD Edwards EnterpriseOne Address Book system.
Address Line 2 | Specify the second line of the employer address that the system uses for income deduction orders. If this option is left blank, the system uses the employer address from the JD Edwards EnterpriseOne Address Book system.
City | Specify the city of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the city from the employer address in the JD Edwards EnterpriseOne Address Book system.
State | Specify the state or province of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the state or province code from the employer address in the JD Edwards EnterpriseOne Address Book system.
Zip Code | Specify the zip code of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the zip code from the employer address in the JD Edwards EnterpriseOne Address Book system.
+4 Zip Code | Specify the zip code plus the additional four-digit zip code extension of the employer address that the system uses for income deduction orders. If you leave this option blank, the system uses the zip code and extension from the employer address in the JD Edwards EnterpriseOne Address Book system.
2. Enter employer contact E-Mail Address: | Specify the email address of the employer contact that the system uses for income deduction orders.
3. Enter valid values for medical insurance coverage: | Specify whether medical insurance coverage is available. Values are: Blank: No, medical insurance coverage is not available. N: No, medical insurance coverage is not available. Y: Yes, medical insurance coverage is available.

#### Setting Processing Options for the New Hire Report - Iowa (16) Program (R07416NH)

Processing options enable you to specify the default processing for programs and reports.

Process

1. User-defined date field used to specify employee medical eligibility | Specify the number of the user-defined date field that the organization uses to track the date on which employees are eligible for medical insurance. Values are 1-10.
2. FEIN 3-digit suffix | Enter the 3-digit suffix that is included on the Iowa label or return.

#### Setting Processing Options for the New Hire Detail - Iowa (16) Program (R8907416)

Processing options enable you to specify the default processing for programs and reports.

Process

1. User-defined date field used to specify employee medical eligibility | Specify the number of the user-defined date field that the organization uses to track the date on which employees are eligible for medical insurance.
2. FEIN 3-digit suffix | Enter the 3-digit suffix that is included on the Iowa label or return.

#### Setting Processing Options for the New Hire Report - Kentucky (18) Program (R07418)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options enable you to specify information about the organization that the system uses when creating new hire reports and records.

Address Line 1 | Specify the first line of the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
Address Line 2 | Specify the second line of the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
Address Line 3 | Specify the third line of the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
City | Specify the name of the city that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
State | Specify the name of the state or province postal code that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
Zip Code | Specify the zip code that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
+4 Zip Code | Specify the +4 zip code that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
2. Employer Optional Contact Phone Number, 10-Digit | Specify the telephone number (format = 999999999) of the contact person for income deduction orders. If you leave this option blank, the system uses the contact phone number from Address Book.
3. Employer Optional Contact Phone Extension | Specify the telephone extension of the contact person for income deduction. orders.
4. Employer Optional Contact Name | Specify the name of the contact person for income deduction orders. If you leave this option blank, the system uses the contact name from Address Book.

#### Setting Processing Options for the New Hire Detail - Kentucky (18) Program (R8907418)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

Address Line 1 | Specify the first line of the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
Address Line 2 | Specify the second line of the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
Address Line 3 | Specify the third line of the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
City | Specify the name of the city that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
State | Specify the name of the state or province postal code that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
Zip Code | Specify the zip code that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
+4 Zip Code | Specify the +4 zip code that is associated with the employer address for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
Country | Specify the name of the country that is associated with the employer address for income deduction orders. Complete this option only if the country is not the United States.
2. Employer Optional Contact Phone Number, 10-Digit | Specify the telephone number (format = 9999999999) of the contact person for income deduction orders. If you leave this option blank, the system uses the contact phone number from Address Book.
3. Employer Optional Contact Phone Extension | Specify the telephone extension of the contact person for income deduction orders.
4. Employer Optional Contact Name | Specify the name of the contact person for income deduction orders. If you leave this option blank, the system uses the contact name from Address Book.

#### Setting Processing Options for the New Hire Report - Louisiana (19) Program (R07419)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options enable you to specify information about the organization that the system uses when creating new hire reports and records.

Address Line 1 | Specify the first line of the employer address for income deduction orders.
Address Line 2 | Specify the second line of the employer address for income deduction orders.
Address Line 3 | Specify the third line of the employer address for income deduction orders.
City | Specify the city that is associated with the employer address for income deduction orders.
State | Specify the name of the state or province postal code that is associated with the employer address for income deduction orders.
Zip Code | Specify the zip code that is associated with the employer address for income deduction orders.
+4 Zip Code | Specify the +4 portion of a zip code that is associated with the employer address for income deduction orders.
Country | Specify the country code that is associated with the employer address for income deduction orders if the address is outside of the United States.
First Name | Specify the first name of the company contact person for income deduction orders.
Last Name | Specify the last name of the company contact person for income deduction orders.
3. Employer Contact Phone Number, 10-Digit | Specify the phone number (format = 9999999999) of the company contact person for income deduction orders.
4. Batch Number | Specify a unique number, up to six characters, that identifies this submission.

#### Setting Processing Options for the New Hire Detail File - Louisiana (19) Program (R8907419)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options enable you to specify information about the organization that the system uses when creating new hire reports and records.

Address Line 1 | Specify the first line of the employer address for income deduction orders.
Address Line 2 | Specify the second line of the employer address for income deduction orders.
Address Line 3 | Specify the third line of the employer address for income deduction orders.
City | Specify the city that is associated with the employer address for income deduction orders.
State | Specify the postal code for the state or province that is associated with the employer address for income deduction orders.
Zip Code | Specify the zip code that is associated with the employer address for income deduction orders.
+4 Zip Code | Specify the +4 portion of a zip code that is associated with the employer address for income deduction orders.
Country | Specify the country code that is associated with the employer address for income deduction orders if the address is outside of the United States.
First Name | Specify the first name of the company contact person for income deduction orders.
Last Name | Specify the last name of the company contact person for income deduction orders.
4. Batch Number | Specify a unique number, up to six characters, that identifies this submission.

#### Setting Processing Options for the New Hire Report - Maine (20) Program (R07420)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options enable you to specify information about the organization's employees. The system uses this information to create new hire reports and records.

1. Enter Home Phone Number Type of the employee: | Specify the telephone type of the contact employee's home telephone number. For example, telephone types such as Home, Alternate, and Home Emergency might be set up.
2. Enter Work Phone Number Type of the employee: | Specify the telephone type of the contact employee's work phone number. For example, telephone types such as Direct, Main, and Work Emergency might be set up.

#### Setting Processing Options for the New Hire Detail - Maine (20) Program (R8907420)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options enable you to specify information about the organization's employees. The system uses this information to create new hire reports and records.

1. Enter Home Phone Number Type of the Employee | Specify the telephone type of the contact employee's home telephone number. For example, you might set up telephone types such as Home, Alternate, and Home Emergency.
2. Enter Work Phone Number Type of the Employee | Specify the telephone type of the contact employee's work phone number. For example, you might set up telephone types such as Direct, Main, and Work Emergency.
3. Enter the number of user-defined category code on the employee master where employee's action type ('N' - New Hire, 'R' - Re Hire, T - Termination) is stored. | Specify which user-defined category code in the Employee Master Information table (F060116) is used to store the employee's action type. Action types include codes such as N (new hire), R (rehire), and T (terminated).

#### Setting Processing Options for the New Hire Report - Maryland Program (R07421NH)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to enter information about the person in the organization who can be contacted for information about new hire reporting.

1. Enter appropriate values, if State Unemployment Insurance Number (SUIN) is not issued: | Specify the status of the organization's State Unemployment Insurance Number (SUIN). Values are: Blank: The SUIN has been issued and should be retrieved from Payroll Corporate Tax Identification table (F069086). A: The SUIN has been applied for but has not yet been issued. E: The organization is exempt from obtaining a SUIN.
2. Enter employer Fax Number type: | Specify the type of fax number for the employee. For example, you might set up fax types such as Main, Alternative, or Emergency.
3. Enter Contact E-mail | Specify the email address of the contact person.

Employer Address

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

Address Line 1 | Specify the first line of the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from the JD Edwards EnterpriseOne Address Book system.
Address Line 2 | Specify the second line of the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from the JD Edwards EnterpriseOne Address Book system.
Address Line 3 | Specify the third line of the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from the JD Edwards EnterpriseOne Address Book system.
City | Specify the name of the city that is associated with the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from the JD Edwards EnterpriseOne Address Book system.
State | Specify the name of the state or province postal abbreviation that is associated with the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.
Zip Code | Specify the zip code that is associated with the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.

#### Setting Processing Options for the New Hire Report - Minnesota (24) Program (R07424)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

Address Line 1 | Specify the first line of the employer address that the system uses for income deduction orders. If this option is left blank, the system uses the employer address from Address Book.
Address Line 2 | Specify the second line of the employer address that is used for income deduction orders. If you leave this option blank, the system uses the employer address from Address Book.
City | Specify the city of the employer address that is used for income deduction orders. If you leave this option blank, the system uses the city from the employer address in Address Book.
State | Specify the state or province of the employer address that is used for income deduction orders. If you leave this option blank, the system uses the state or province code from the employer address in Address Book.
Zip Code | Use this processing option to specify the zip code of the employer address that is used for income deduction orders. If you leave this option blank, the system uses the zip code from the employer address in Address Book.

#### Setting Processing Options for the New Hire Detail - Montana (27) Program (R8907427)

Processing options enable you to specify the default processing for programs and reports.

Process

1. Tax Type Record | Specify the tax type that the organization uses to track the state employer identification number. Valid tax types include: H: Use State Unemployment Insurance (SUI) (default). F: Use State Income Tax (SIT).
2. Employee Med Eligibility (employee medical eligibility) | Specify the number of the user-defined date field that the organization uses to track the date on which employees are eligible for medical insurance.

#### Setting Processing Options for the New Hire Detail - New Hampshire (30) Program (R8907430)

Processing options enable you to specify the default processing for programs and reports.

Display

1. Tax Type Record | Specify the tax type that the organization uses to track the state employer identification number. Valid tax types include: H: State Unemployment Insurance (SUI) F: State Income Tax (SIT)

#### Setting Processing Options for the New Hire Report - Ohio (36) Program (R07436)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to enter information about the person in the organization who can be contacted for information about new hire reporting.

1. Enter Employer Fax Number Type: | Specify the type of fax number for the employee. For example, you might set up fax types such as Main, Alternative, or Emergency.
2. Enter Contact Email: | Specify the email address of the contact person.

Employer Address

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

Address Line 1 | Specify the first line of the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.
Address Line 2 | Specify the second line of the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.
Address Line 3 | Specify the third line of the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.
City | Specify the name of the city that is associated with the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.
State | Specify the name of the state or province postal abbreviation that is associated with the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.
Zip Code | Specify the zip code that is associated with the employer address. This information is used when reporting income withholding information. If you leave this option blank, the system uses the employer address from Address Book.

#### Setting Processing Options for the New Hire Detail File - Ohio (36) Program (R8907436)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options enable you to specify information about the organization that the system uses when creating new hire reports and records.

Address Line 1 | Specify the first line of the employer address where income withholding orders should be sent.
Address Line 2 | Specify the second line of the employer address where income withholding orders should be sent.
Address Line 3 | Specify the third line of the employer address where income withholding orders should be sent.
City | Specify the employer city associated with the address where income withholding orders should be sent.
State | Specify a code for the state or province, typically a postal service abbreviation where income withholding orders should be sent.
Zip Code | Specify the zip code where income withholding orders should be sent.
Zip Plus 4 | Specify the +4 Zip Code where income withholding orders should be sent. This is for US state and territories use only.

#### Setting Processing Options for the New Hire Detail File - South Dakota (42) Program (R8907442)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

1. Employer offers Dependent Health Insurance: | Specify whether medical insurance coverage is available. Values are: Blank: No, Medical Insurance Coverage is not available. N: No, Medical Insurance Coverage is not available. Y: Yes, Medical Insurance Coverage is available.

#### Setting Processing Options for the New Hire Report - Tennessee (43) Program (R07443)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

1. Enter valid values for medical insurance coverage: | Specify whether medical insurance coverage is available. Values are: Blank: Medical insurance coverage is not available. N: Medical insurance coverage is not available. Y: Medical insurance coverage is available.
Address Line 1 | Specify the first line of the employer address that should be used for payroll-related communications.
Address Line 2 | Specify the second line of the employer address that should be used for payroll-related communications.
Address Line 3 | Specify the third line of the employer address that should be used for payroll-related communications.
City | Specify the name of the city that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
State | Specify the name of the state or province postal abbreviation that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
Zip Code | Specify the zip code that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
+ 4 Zip Code | Specify the +4 zip code that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.

#### Setting Processing Options for the New Hire Detail File - Tennessee (43) Program (R8907443)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

1. Enter valid values for medical insurance coverage: | Specify whether medical insurance coverage is available. Values are: Blank: Medical insurance coverage is not available. N: Medical insurance coverage is not available. Y: Medical insurance coverage is available.
Address Line 1 | Specify the first line of the employer address that should be used for payroll-related communications.
Address Line 2 | Specify the second line of the employer address that should be used for payroll-related communications.
City | Specify the name of the city that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
State | Specify the name of the state or province postal abbreviation that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
Zip Code | Specify the zip code that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.

#### Setting Processing Options for the New Hire Report - Texas (44) Program (R07444)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to specify information about the organization that the system uses when creating new hire reports and files.

1. Enter Employer's Fax Number Type: | Specify the type of phone number that you entered in the Fax field for the payroll contact person. For example, you might enter FAXO if this is the contact person's office fax number. Values for this field are stored in UDC table 01/PH.
Address Line 1 | Specify the first line of the employer address that should be used for payroll-related communications.
Address Line 2 | Specify the second line of the employer address that should be used for payroll-related communications.
Address Line 3 | Specify the third line of the employer address that should be used for payroll-related communications.
City | Specify the name of the city that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
State | Specify the name of the state or province postal abbreviation that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
Zip Code | Specify the zip code that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.
Zip Plus 4 | Specify the +4 zip code that is associated with the employer address. If you leave this option blank, the system uses the address from Address Book.

#### Setting Processing Options for the New Hire Detail File - Washington (48) Program (R8907448)

Processing options enable you to specify the default processing for programs and reports.

Process

Use this processing option to specify the type of media that the organization uses to produce new hire workfiles.

1. Enter Reporting Media used: | Specify the type of reporting media that is used. Values are: 7: Cartridge 8: Diskette 9: Tape