## Understanding the Recruitment Process

This chapter provides an overview of the recruitment process.

### Recruitment Process

While many organizations are accustomed to using a paper based process to organize their recruiting efforts, JD Edwards EnterpriseOne Human Resources offers an automated solution.

The requisition, application, and hiring processes are automated and paperless in the system. Using the features of Human Resources and other systems, such as JD Edwards EnterpriseOne Workflow Tools, managers no longer need to notify the human resources department about vacancies. The managers can access the system directly, create electronic requisitions, and forward them by email to the human resources department and the approving managers. With electronic approvals, the human resources department knows immediately when the approval has been granted. When this approval occurs, a recruiter can begin to search for candidates and can electronically attach an applicant record to the requisition as people submit resumes.

With each step of the applicant evaluation process, a human resources representative can update the requisition with new information, such as when the applicant completes the second interview. Using the Applicant Supplemental Database, the human resources representative can include additional company specific information in the applicant record, such as scores on skills evaluation tests, competency information, and previous job experience. Using the Supplemental Data Multiskill Search program (P080250), the human resources representative can quickly assess those applicants whose experience and education most closely match the requirements of the job. Reporting on applicant demographics is easy using various standard reports, which are based on the applicant records that the human resources representative has entered throughout the recruiting process.

Converting a candidate to an employee within the system is an easy process. The human resources representative transfers the data that has already been entered for the candidate to the employee database. The human resources representative is then prompted for other important employee information that is required. Throughout this process, managers and approving authorities can access the system to review the status of the search and review the qualification of the applicants.

The recruitment process includes working with requisitions and tracking applicant information.

You enter a requisition to begin the process of filling a vacancy within the organization. A requisition is a record or document that contains information about the open position (an employee assignment for a fiscal year) and job (the duties that an employee performs for the organization). A vacancy is a job opening or unfilled headcount (number of people) in a position.

After you enter a requisition, you typically need to wait for the appropriate person to approve it before you can begin the process of filling the requisition. EnterpriseOneWorkflow Management automates tasks that were formerly paper based. For example, you can notify a manager that a requisition is waiting for approval by using an email based process flow across a network. You can track a requisition from its initial creation to its approval or rejection to its close.

You can associate a candidate with one or more requisitions. When you hire an applicant or transfer an employee to a new position, the system automatically indicates that the requisition is closed.

Because recruiting is expensive, you need to know where the efforts have been most effective. You can track how long a requisition is open before it is filled. You can also track the costs associated with filling the requisition, such as advertising, travel, and recruiter fees.