## (POL) Setting Up Functionality for Poland

This chapter provides overviews of address book information for Poland and item setup for VAT (value-added tax) processing; and discusses how to set up:

- User-defined codes (UDCs) for Poland.

- Corresponding versions for Poland.

- Voucher types.

- The exchange rate table number.

- Legal companies for Poland.

### (POL) Understanding Address Book Information for Poland

When you set up address book records for customers and suppliers in Poland, you must add information about the VAT (value-added tax) applicability. When you enter address book records for Poland, the system displays the Address Book Localization Data form. The system saves the information that you enter in the Address Book Localization Data form in the Address Book Tag File - COMM - 01 table (F741001T).

See (POL) Entering Additional Address Book Information.

### Understanding Item Setup for VAT Processing

You must set up items to print the PKWiU (Polish Classification of Goods and Services) code on invoices, and set up items that are exempt from VAT.

Printing the PKWiU Code on Invoices

The PKWiU (Polish Classification of Goods and Services) is a 10-character code that must be printed on each invoice for products that have a VAT rate that is less than the basic rate.

To set up the system to print the PKWiU code on invoices that you print from the JD Edwards EnterpriseOne Sales Order Management system, you set up a cross reference between items and PKWiU codes.

To set up the cross-reference:

1. Set up the Cross Reference Type Code (41/DT) UDC table to include a cross-reference type of PKWiU.

2. Use the Item Cross Reference program (P4104) to associate the cross-reference type (PKWiU) and the PKWiU code to the item number.

   See Setting Up Item Cross-References.

   Enter the PKWiU code in the Cross Reference Item Number field. The system does not verify that the number that you enter is a valid PKWiU number.

The system can print only one item cross-reference code for a batch of invoices. If you print invoices with the PKWiU cross-reference, the batch cannot contain invoices with a different cross-reference code. The system saves information about the cross-reference to the Item Cross-Reference table (F7420035).

Exceptions to the requirement to print the PKWiU code on an invoice might occur. If an exception exists, you must include on the invoice a comment explaining why the regulation does not apply. Use the Global Print Message processing option for the Invoice Print program (R42565) to enter an explanation about the exception to print the PKWiU code on the invoice. The system prints the message below the header on the first page of the Polish invoice.

VAT Exempt Transactions

In situations in which items or invoices are not subject to VAT, you can either set up the item as exempt or set up a print message to print an explanation of why the transaction is exempt from VAT.

Use the Sales Taxable field on the Item/Branch Plant Info form of the Item/Branch Plant program (P41026) to specify whether VAT applies to an item. If you enter N in this field, the system prints the word EXEMPT for the item in the detail section of the VAT reports.

When printing invoices from the JD Edwards EnterpriseOne Accounts Receivable system, you must identify exempt lines in the invoice by using a tax explanation code of E (exempt). When a line has a tax explanation code of E, the system prints the word EXEMT for the line in the VAT reports.

Exempt invoice corrections printed from the JD Edwards EnterpriseOne Sales Order Management and the JD Edwards EnterpriseOne Accounts Receivable systems are also printed to the VAT reports when set up as exempt transactions.

Exempt transactions and zero-rate transactions are shown in different tax groups in the summary section of the VAT reports.

See Also

Printing VAT Reports for Poland

### Setting Up UDCs for Poland

Setting up Poland-specific UDCs enables you to use country-specific functionality. You also set up some base software UDCs with country-specific values.

This section discusses how to set up UDCs for:

- Tax processing

- Accounts payable processing

#### Setting Up UDCs for Tax Processing

Set up this UDC table before processing taxes.

Customs Tax Categories (74P/IM)

You set up the Customs Tax Categories UDC table to create a cross-reference between tax rate/areas and types of taxes or fees on imported goods. The system uses the special handling code in the (74P/IM) UDC to define the type of taxes and fees associated with a tax rate/area when you process VAT reports.

To create the cross-reference, enter the tax rate/area in the Codes field of the UDC table, and enter one of these codes in the Special Handling Code field to specify the tax or fee that applies:

- 0 (Net value of purchase)

- 1 (Duty)

- 2 (Package tax)

- 3 (Excise tax)

- 4 (Additional duty payments)

#### Setting Up UDCs for Accounts Payable Processing for Poland

Set up this UDC before processing accounts payables for Poland.

Document Type (00/DT)

In the Document Type (00/DT) UDC table, set up document types for these types of vouchers:

- Purchases.

- Purchases corrections.

- Customs documents.

- Employee expenses.

- Employee expense corrections.

- Vouchers for which VAT is deferred to a different accounting period.

See Setting Up Voucher Types.

Address Number Label (74P/AL)

The system uses the values in the Address Number Label UDC table to identify the type of entity that uses the document type for which you set up additional information for accounts payable transactions. For example, you might set up these values:

Code | Description
1 | Supplier
2 | Employee
3 | Customs office

### Setting Up Corresponding Versions for Poland

Some country-specific functionality requires that you create versions of the same name for a country-specific program and a base software program. For example, to have the system access the processing options for a country-specific voucher program, you might need to set up a version named XYZ for the country-specific voucher program, and a version named XYZ of the Standard Voucher Entry (P0411) program.

Set up corresponding versions for these programs:

Poland Program | Base Software Program
Add Invoice - PO (P7433B11) See (POL and RUS) Working with Invoices for Poland and Russia. | Standard Invoice Entry (P03B11)
Sales Order - PO (P7424210) | Sales Order Entry (P4210)
Print Invoice/Invoice Correction - PO (P7420565) | Standard Invoice Print (R42565)
PO-Localization Finance Charge Processing (R03B525) (P74P525) | Generate Delinquency Fees (R03B525)

### Setting Up Voucher Types

This section provides an overview of voucher types for Poland and describes how to set up document types for accounts payable transactions.

#### Understanding Voucher Types

The system uses the document type of transactions to determine the transactions to include in the purchase registers. To include the correct transactions in the purchase registers, you should set up document types in the Document Type (00/DT) UDC table for these types of transactions:

- Purchases.

- Purchase corrections.

- Customs documents.

- Employee expenses.

- Employee expense corrections.

- Vouchers for which VAT is deferred to a different accounting period.

  You can change the tax liability date only for vouchers for which the document type is set up as a voucher that allows changes to the tax liability date.

After you create the document types, you use the Set Up AP Document Types program (P74P4010) to associate additional information to the UDC values that represent the vouchers that you pay.

Note. When you set up voucher types for domestic purchase corrections and domestic purchase of fixed assets corrections, you must specify that the entry of the original document type, original document number, and the original invoice date is required. This information is required in the VAT Domestic Register report.

#### Forms Used to Set Up Document Types for Accounts Payable Transactions

Form Name | FormID | Navigation | Usage
Work With Poland Document Types | W74P4010A | Accounts Payable (G74P04), Set Up AP Document Types | Review and select existing records.
Edit Document Types – Setup Information | W74P4010C | Click Add on the Work With Poland Document Types form. | Add a new record or modify an existing record.

#### Setting Up Voucher Types for Poland

Access the Edit Document Types - Setup Information form.

Document Type | Enter a document type from the Document Type (00/DT) UDC table.
Original Document Flag | Enter Y (yes) to require that information about the document on which a voucher is based is entered during voucher entry.
Address Number Flag | Enter Y (yes) to enable a change to the default value in the Address Number Label field. Enter N (no) to accept the default value of 1 (supplier) in the Address Number Label field. You must complete this field.
Address Number Label | If you entered Y in the Address Number Flag field, enter a value from the Address Number Label (74P/AL) UDC table that represents the type of address book record for the payee.
Dates Flag | Enter Y (yes) to enable the change of the invoice or service date for a voucher during voucher entry. Enter N (no) to prevent the change of the invoice or service date.

### Setting Up the Exchange Rate Table Number

This section provides an overview of exchange rate setup and discusses how to enter the exchange rate table number.

#### Understanding Exchange Rate Table Setup

In Poland, invoices that include a foreign currency must include:

- The exchange rate.

  You set up exchange rates in the Currency Exchange Rate Entry program (P0015A) in the base software.

  See Setting Up Exchange Rates.

- The exchange rate table number that includes the exchange rate used, as published by the National Bank of Poland (NBP).

  The NBP publishes a new, numbered exchange rate table when the official exchange rate changes.

- The date of the exchange rate table number.

You use the Exchange Table Number program (P74P0001) to enter the exchange rate table number and the date of the exchange rate table. You can enter one exchange rate table number per date. The system stores the data that you enter in the Exchange Table Number table (F74P0001).

When you print invoices from the JD Edwards EnterpriseOne Accounts Receivable or the JD Edwards EnterpriseOne Sales Order Management system, the system prints the exchange rate table number and corresponding date for the table using this hierarchy:

1. If an exchange rate table number exists in the F74P0001 table for the date on which the invoice is entered, the system prints that exchange rate table number and its corresponding date for the table.

   For example, if you enter an invoice on October 20 and the F74P0001 table includes an exchange rate table number for October 20, the system prints the table number entered for October 20, and prints October 20 as the date of the exchange rate table number.

2. If no exchange rate table number exists in the F74P0001 table for the date on which the invoice is entered, the system searches for the most recent prior date for which an exchange rate table number exists and prints that date and corresponding exchange rate table number.

   For example, if you enter an invoice on October 20 and the F74P0001 table does not include an exchange rate table number for October 20, the system searches for the most recent prior date to October 20 for which an exchange rate table number exists. If no exchange rate table number exists for October 19, the system searches for an exchange rate table number for October 18. If no exchange rate table number exists for October 18, the system searches for an exchange rate table number for October 17. The system continues searching prior dates until it finds an exchange rate table number in the F74P0001 table. When the system finds an exchange rate table number (for example October 14), it prints that exchange rate table number and prints the date of the exchange rate table number on the invoice.

#### Forms Used to Enter the Exchange Rate Table Number

Form Name | FormID | Navigation | Usage
Work With Exchange Table Number | W74P0001A | Set Up Legal Documents (G74PDOC), Exchange Table Number | Access existing exchange rate table numbers and effective dates of the tables.
Exchange Table No Revision | W74P0001D | Click Add on the Work With Exchange Table Number form. | Add new table numbers and effective dates.

#### Entering the Exchange Rate Table Number

Access the Exchange Table No Revision form.

Effective Date | Enter the effective date for the exchange rate table number as published by the National Bank of Poland.
Exchange Table Number | Enter the exchange rate table number as published by the National Bank of Poland that corresponds to the date that you entered in the Effective Date field.

### Setting Up Legal Companies for Poland

This section provides an overview of legal companies and discusses how to associate transactional companies with a legal company.

#### Understanding Legal Companies

Legal company and transactional company relationships enable many companies to be unified in one legal company and to produce combined accounts payable reports. You can associate the companies that you use for transaction processing (transactional companies) with companies that you use for legal reporting (legal companies) so that legal reports can contain data for more than one transactional company. At a minimum, a legal company and a transactional company relationship must exist for the default company.

To associate transaction companies with legal companies, you use the Company Localized Data form. The system stores information about the association in the Company Additional Information table (F7400010).

#### Form Used to Set Up a Legal Company

Form Name | FormID | Navigation | Usage
Company Localized Data | W7400010A | Organization & Account Setup (G09411), Company Names & Numbers On the Work With Companies form, select Regional Info from the Row menu. | Associate transactional companies with legal companies.

#### Associating Transactional Companies with a Legal Company for Poland

Access the Company Localized Data form.

Company | Enter the transactional company with which to associate a legal company.
Legal Company | Enter the legal company with which to associate a transactional company.