## Performing Global Updates

This chapter discusses how to:

- Update phase and equipment numbers.

- Purge closed work orders.

### Updating Phase and Equipment Numbers

This section provides an overview of updates for phase and equipment numbers, lists prerequisites, and discusses how to run the Update Phase/Equip No. in G/L program.

#### Understanding Updates for Phase and Equipment Numbers

If you post work order transactions to the general ledger and then change the equipment number and the phase code on the work order, you should run the Update Phase/Equip No. in G/L program to ensure that the Account Ledger table (F0911) reflects the most current work order information. You can use this program to change the phase code and equipment number on multiple work orders. You can also use this program to enter a value in the phase field on many general ledger transactions.

#### Prerequisites

Before you update phase and equipment numbers:

- Back up the Work Order Master File table (F4801).

- Do not access or modify the F4801 table while you run the Update Phase/Equip No. in G/L program.

#### Running the Update Phase/Equip No. in G/L Program

From Advanced & Technical Operations (G4831), select Update Phase/Equip No. in G/L.

### Purging Closed Work Orders

This section provides an overview of work order purges and discusses how to run the Work Order Purge program.

#### Understanding Work Order Purges

You can purge work orders from the system to free space and to make the system operate more efficiently. After you purge a work order, it no longer exists in the system.

When you run the Work Order Purge program, you use data selection to specify which work orders to purge from the Work Order Master File table (F4801) and the Work Order Instructions File table (F4802). Work orders must have a status of Complete before you can purge them.

#### Running the Work Order Purge Program

From Advanced & Technical Operations (G4831), select Work Order Purge.