## JD Edwards EnterpriseOne Capital Asset Management Preface

This preface discusses:

- JD Edwards EnterpriseOne products.

- JD Edwards EnterpriseOne application fundamentals.

- Common field used in this implementation guide.

### JD Edwards EnterpriseOne Products

This implementation guide refers to these JD Edwards EnterpriseOne products from Oracle:

- JD Edwards EnterpriseOne Capital Asset Management.

- JD Edwards EnterpriseOne Service Management.

- JD Edwards EnterpriseOne Foundation - Work Order.

### JD Edwards EnterpriseOne Application Fundamentals

Additional, essential information describing the setup and design of the system resides in companion documentation. The companion documentation consists of important topics that apply to many or all JD Edwards EnterpriseOne product lines:

- JD Edwards EnterpriseOne Address Book Implementation Guide.

- JD Edwards EnterpriseOne CRM Support Applications Implementation Guide.

- JD Edwards EnterpriseOne Financial Management Solutions Application Fundamentals Implementation Guide.

- JD Edwards EnterpriseOne Fixed Assets Implementation Guide.

- JD Edwards EnterpriseOne General Accounting Implementation Guide.

- JD Edwards EnterpriseOne Service Management Implementation Guide.

- JD Edwards EnterpriseOne Tools 8.98 Foundation Guide.

- JD Edwards EnterpriseOne Work Orders Implementation Guide.

Customers must conform to the supported platforms for the release as detailed in the JD Edwards EnterpriseOne minimum technical requirements. In addition, JD Edwards EnterpriseOne may integrate, interface, or work in conjunction with other Oracle products. Refer to the cross-reference material in the Program Documentation at http://oracle.com/contracts/index.html for Program prerequisites and version cross-reference documents to assure compatibility of various Oracle products.

### About This Documentation

A companion Guide called About This Documentation contains general information, including:

- Related documentation, common page elements, and typographical conventions for guides.

- Information about using guides and managing the documentation library.

- Information on the International Organization for Standardization (ISO) country and currency codes used within documentation.

- A glossary of useful JD Edwards EnterpriseOne terms that are used in documentation.

See Also

About This Documentation Preface

Using Implementation Guides

Managing the Online Library and Implementation Guides

ISO Country and Currency Codes

Glossary of JD Edwards EnterpriseOne Terms

### Common Fields Used in This Implementation Guide

Account Number | Enter a value that identifies an account in the general ledger. Use one of these formats to enter account numbers: Standard account number (business unit.object.subsidiary or flex format). Third general ledger number (maximum of 25 digits). Account ID number. The number is eight digits long. Speed code, which is a two-character code that you concatenate to the automatic accounting instructions (AAI) item SP. You can then enter the code instead of an account number. The first character of the account number indicates its format. You define the account format in JD Edwards EnterpriseOne General Ledger constants.
Batch Number | Enter a number that identifies a group of transactions that the system processes and balances as a unit. When you enter a batch, you can either assign a batch number or let the system assign it using the Next Numbers program (P0002).
Branch | Enter a code that represents a high-level business unit. Use this code to refer to a branch or plant that might have departments or jobs, which represent lower-level business units, subordinate to it. For example: Branch/Plant (MMCU) Dept A (MCU) Dept B (MCU) Job 123 (MCU) Business unit security is based on the higher-level business unit. The branch default value is derived from the equipment record and defines the branch/plant from which inventory is issued.
Branch/Plant | Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant. You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department. Business unit security might prevent you from viewing information about business units for which you have no authority.
Business Unit | Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant. You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department. Business unit security might prevent you from viewing information about business units for which you have no authority. The system enters the default value for this field from records such as the equipment number, inventory item number, or customer number, based on SWM constants.
Company | Enter a code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions. Note. You can use company 00000 for default values such as dates and automatic accounting instructions. You cannot use company 00000 for transaction entries.
Cost Type | Enter a code that designates each element of cost for an item. Examples of the cost object types are: A1: Purchased raw material. B1: Direct labor routing roll-up. B2: Setup labor routing roll-up. C1: Variable burden routing roll-up. C2: Fixed burden routing roll-up. Dx: Outside operation routing roll-up. Xx: Extra add-ons, such as electricity and water. The optional add-on computations usually operate with the type Xx extra add-ons. This cost structure enables you to use an unlimited number of cost components to calculate alternative cost rollups. The system then associates these cost components with one of six user-defined summary cost buckets.
Customer Number | Enter a number that identifies an entry in JD Edwards EnterpriseOne Foundation - Address Book, such as employee, applicant, participant, customer, supplier, tenant, or location. You can use this number to locate and enter information about the address book record. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character that is defined in JD Edwards EnterpriseOne Foundation - Address Book constants. When the system locates the record, it returns the address book number to the field. For example, if address book number 4100 (Total Solutions) has a long address TOTAL and an * distinguishes it from other entries (as defined in JD Edwards EnterpriseOne Foundation - Address Book constants), you could type *TOTAL into the field, and the system would return 4100.
Daylight Savings Rule | Enter a unique name identifying a daylight savings rule. Use daylight savings rules to adjust time for a geographic and political locale. This field applies to the time zone of the customer or service provider as appropriate.
Equipment Number | An identification code that represents an asset. You enter the identification code in one of these formats: 1: Asset number (a computer-assigned, eight-digit, numeric control number). 2: Unit number (a 12-character alphanumeric field). 3: Serial number (a 25-character alphanumeric field). Every asset has an asset number. You can use unit number and serial number to further identify assets. If this is a data entry field, the first character that you enter indicates whether you are entering the primary (default) format that is defined for the system, or one of the other two formats. A special character (such as / or *) in the first position of this field indicates which asset number format you are using. You assign special characters to asset number formats in the fixed asset constants.
Equipment Status | Enter a value from UDC 12/ES (Status or Disposal Code) that identifies the equipment or disposal status of an asset, such as available, down, or disposed.
Failure Description | Enter a description of the customer issue. If you are accessing this form from the Case or Failure Analysis modules, the system enters information from the equipment record as default information when you enter a work order. The system also checks entitlement for the customer. Depending on how you have set the processing options, the first 80 characters from the media object can be used as the default value for the Failure Description field.
Flat Rate | Enter a code used to determine if this type of service should be priced based on a flat rate or based on actual time and materials. Values are: Blank: A blank value is only valid when defining the Method of Pricing for a service provider. It is used to indicate that the service provider is an internal service provider and should not be paid. F: Charges for labor are based on one flat rate. Charges for parts are already included in the flat rate. T: Charges for labor are based on actual labor hours. Charges for parts are based on actual parts used. If you use flat rate as the pricing method, you must associate one labor step with the work order.
Geographic Region | Enter the geographic region of the customer. The system retrieves this information when you enter a case for this customer.
Inventory Item Number | Enter a number that the system assigns to an item. It can be in short, long, or third item number format. If you enter a value in the Inventory Item Number field, the system copies the parts detail and labor detail to the assigned work order. It can be in short, long, or third item number format. Required only if processing option is set accordingly. You do not need to enter an equipment number. The system automatically assigns the equipment number from the PM schedule or the condition-based alert for which the work order applies.
Ln Ty (line type) | Enter a line type to distinguish the various methods of recording stock and nonstock inventory. This value is a code that controls how the system processes lines on a transaction. It controls the systems with which the transaction interfaces, such as: JD Edwards EnterpriseOne General Ledger JD Edwards EnterpriseOne Job Cost JD Edwards EnterpriseOne Accounts Payable JD Edwards EnterpriseOne Accounts Receivable JD Edwards EnterpriseOne Inventory Management It also specifies the conditions under which a line prints on reports, and it is included in calculations. Values include: S: Stock item J: Job cost N: Nonstock item F: Freight T: Text information M: Miscellaneous charges and credits W: Work order
Location | Enter the current physical location of an asset. The location must have a valid business unit or job number in the Business Unit Master table (F0006).
Planner Number | Enter a user-defined name or number that identifies the address book record of the material planner. You can use this field to enter and locate information. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character (as defined in JD Edwards EnterpriseOne Foundation - Address Book constants). When the system locates the record, it returns the address book number into the field. You must enter a planner number to be able to run parts inquiries and searches by planner.
Planning Code | Enter a code that indicates how Master Production Schedule (MPS), Material Requirements Planning (MRP), or Distribution Requirements Planning (DRP) processes this item. Values are: 0: Not Planned by MPS, MRP, or DRP. 1: Planned by MPS or DRP. 2: Planned by MRP. 3: Planned by MRP with additional independent forecast. 4: Planned by MPS, Parent in Planning Bill. 5: Planned by MPS, Component in Planning Bill. These codes are hard coded. Note. You should enter a 2 in this field.
Product Family | Enter a code that classifies an inventory item into a group for customer service. Some examples include: Laser Printer Inkjet Fax Complete this field to create a UDC for a product family. On some forms this is an optional field.
Product Model | Enter a code that classifies an inventory item into a model for customer service. Some examples include: Laser Printer Inkjet Fax Complete this field to create a UDC for a product model with the specified family. On some forms this field is optional,
Receivables Y/N | Enter an option that identifies the address number as that of a customer and that you accept receivables from this customer. Values are: On: This is a customer. Off: This is not a customer. Complete this field if the service provider is also a customer.
Site Number | Enter a user-defined name or number that identifies an address book record. You can use this number to locate and enter information about the address book record. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character that is defined in JD Edwards EnterpriseOne Foundation - Address Book constants. When the system locates the record, it returns the address book number to the field. For example, if address book number 4100 (Total Solutions) has a long address TOTAL and an * distinguishes it from other entries (as defined in JD Edwards EnterpriseOne Foundation - Address Book constants), you could type *TOTAL into the field, and the system would return 4100.
Status | Enter a value from UDC 00/SS (Work Order Status) that describes the status of a work order, rate schedule, engineering change order, or status of the work order. Any status change from 90 through 99 causes the system to automatically update the completion date.
Stocking Type | Enter a value from UDC 41/I (Stocking Type Code) that indicates how you stock an item, for example, as finished goods or as raw materials. These stocking types are hard-coded and you should not change them: 0: Phantom item B: Bulk floor stock C: Configured item E: Emergency/corrective maintenance F: Feature K: Kit parent item N: Nonstock The first character of Description 2 in the UDC table indicates if the item is purchased (P) or manufactured (M). Note. When defining inventory parts (particularly kits), do not use hard-coded stocking types. Instead, create a stocking type, and enter an M or P in the second description.
Sub Type | Enter a value from UDC 00/ST (Subledger Type) that is used with the Subledger field to identify the subledger type and how the system performs subledger editing. On the User-Defined Codes form, the second line of the description controls how the system performs editing. This is either hard-coded or user-defined. Values include: A: Alphanumeric field, do not edit. N: Numeric field, right justify and zero fill. C: Alphanumeric field, right justify and blank fill. Subledger Type is not required if you are using speed coding.
Subledger Inactive Code | Enter an option that indicates whether a specific subledger is inactive. This field must not be blank. Examples of inactive subledgers are: Jobs that are closed. Employees who have been terminated. Assets that have been disposed. Select this option to indicate that a subledger is inactive. If a subledger becomes active again, clear this option. If you want to use subledger information in the tables for reports, but you want to prevent transactions from posting to the record in the Account Balances table, select this option. Values are: Off: Subledger active On: Subledger inactive
Subsidiary | Specify a subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account. Note. If you are using a flexible chart of accounts and the object account is set to six digits, you must use all six digits. For example, entering 000456 is not the same as entering 456 because, if you enter 456, the system enters three blank spaces to fill a six-digit object.
Subledger | Enter a code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number. If you enter a subledger, you must also specify the subledger type. Subledger is not required if you are using speed coding.
Supervisor | Enter the address book number of the supervisor. For some programs, you can use a processing option to specify a default value for this field based on values for category codes (phases) 1, 2 and 3. You can set up the default values in the Work With Work Order Default Codes program (P48001). The system automatically displays the information that you specify on all work orders that you create, provided that you meet the category code criterion. You can override the default value. For JD Edwards EnterpriseOne Service Management, the Supervisor represents the secondary service provider.
Supplier Number | Enter a user-defined name or number that identifies the address book record of the preferred provider. You can use this field to enter and locate information. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character that is defined in JD Edwards EnterpriseOne Foundation - Address Book constants. When the system locates the record, it returns the address book number into the field. You must enter a value in the Supplier field on the Item/Branch Plant Information form for each part.
Time and Materials | Enter a code used to determine if this type of service should be priced based on a flat rate or based on actual time and materials. Values are: Blank: A blank value is only valid when defining the Method of Pricing for a service provider. It is used to indicate that the service provider is an internal service provider and should not be paid. F: Charges for labor are based on one flat rate. Charges for parts are already included in the flat rate. T: Charges for labor are based on actual labor hours. Charges for parts are based on actual parts used. If you use time and materials to price, both parts and labor are priced. The values for the Flat Rate and Time and Materials fields come from the service contract's service package, based on the type of service on the work order. The system retrieves tax rate/area information based on the service address number. Tax rate/area information is based on where the work is completed, not on the location of the customer.
Time Zone | Select the time zone for which you want to view the date and time. This required field contains the time zone of the customer or service provided as appropriate. It is used to calculate the commitment date and time for cases and work orders.
Type Bill of Material | Enter a value from UDC 40/TB (Bill Type) that designates the type of bill of material. You can define different types of bills of material for different uses. For example: M: Standard manufacturing bill RWK: Rework bill SPR: Spare parts bill The system enters bill type M in the work order header when you create a work order, unless you specify another bill type. The system reads the bill type code on the work order header to know which bill of material to use to create the work order parts list. MRP uses the bill type code to identify the bill of material to use when it attaches MRP messages. Batch bills of material must be type M for shop floor management, product costing, and MRP processing.
Type of Routing | Enter a value from UDC 40/TR (Routing Type) that indicates the type of routing. You can define different types of routing instructions for different uses. For example: M: Standard Manufacturing Routing RWK: Rework Routing RSH: Rush Routing You define the routing type on the work order header. The system then uses the specific type of routing that you define in the work order routing. JD Edward EnterpriseOne Product Costing and Capacity Planning systems use only M type routings. The Type of Bill of Material and the Type of Routing values are important when the system copies the parts and labor detail from the inventory item number at the time that a work order is created. You can set default values from the processing options
User ID | Enter the code that identifies a user profile.
Work Center | Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant. You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department. Business unit security might prevent you from viewing information about business units for which you have no authority. The system uses the work center for entitlement checking and to retrieve the workday calendar. If you do not set up the work center, you must set up a workday calendar that is set for ALL.