## Understanding A/P Matching for Subcontract Management

This chapter discusses accounts payable (A/P) matching for subcontract management.

### Understanding A/P Matching for Subcontract Management

You can perform lump sum processing for services purchase order lines that have an inventory interface of A and B only. You use the Service Quantity and Service UoM fields to enter service units for informational purposes (memo only). The service units provide the ability to have quantity and units of measure on an order with no logic for any calculations. The system does not validate against the values and any changes to these fields do not cause any recalculation of the extended amount.

Service units are also used when using contract-specific labor categories. If a quantity is required based on the C3 contract settings for contract-specific labor categories, the Subcontract As Labor check box is selected, the object account is within the SL AAI range, and items on a subcontract order have an inventory interface of A or B, then you must enter hours in the Service Quantity and Service UoM (service unit of measure) fields.

Service units must be activated by selecting the Procurement Allow Service Units option on the Line Type Constants Revisions form. The system validates that the service units field is checked for noninventory interface A and B only.

For order entry, set the Display Service Units processing option on the Display tab of the P4310 processing options and the Service Quantity and Service UoM fields display on the Contract Detail form (W4310A). Although both the Service Quantity and Original Quantity fields are shown on the Contract Detail form, you cannot use both fields for a line. The service unit fields also appear on the Order Release (W43060A) and Quote Order Release (W43360H) forms.

You enter service unit information for services purchase order lines during the purchase order receipt process. Set the Display Service Units processing option on the Display tab of the PO Receipts program (P4312) to display the Service Quantity and Service UoM fields on the Work With Purchase Orders to Receive (W4312F) and Purchase Order Receipts (W4312A) forms.

The system also prints the Service Quantity and Service UoM fields on the purchase receiver.

If the Display Service Units processing option on the Display tab of the Purchase Receipts Inquiry program (P43214) is set to display service units, then the system displays the Service Quantity and Service UoM fields on the Work With Purchase Receipts form (W43214A). The service unit fields also display on the Purchase Receipt Detail (W43214F) and Purchase Receipt Detail – Supplier Self-Service (W43214G) forms in place of the Quantity Received and Trans UOM fields.

For voucher match, set the Display Service Units processing option on the Display tab of the P4314 processing options to display the Service Quantity and Service UoM fields on the Voucher Match Header (W4314A), Receipt to Match (W4314B), Orders to Match (W4314C), and Voucher Match Reversal (W4314H) forms. Although both the Service Quantity and Original Quantity fields are shown on the voucher match forms, you cannot use both fields on a line.

Note. If the transaction quantity at purchase order entry is 0, then you cannot enter a transaction quantity at voucher match. Also, if the transaction quantity at purchase order entry is not 0, then you must enter a transaction quantity at voucher match.
For service quantity , you can enter a value at voucher match even if no value was entered at purchase order entry. Also, if a service quantity was entered at purchase order entry, then you do not have to enter a service quantity at voucher match.

See Also

Defining Order Line Types

Entering Contract-Specific Labor Categories for Subcontract Management

Setting Processing Options for Enter Subcontract Orders (P4310)

Entering Detail Lines by Item Number

Understanding Special Order-Entry Features

Setting Processing Options for Purchase Order Workbench (P43101)

Printing Orders by Batch

Setting Processing Options for Voucher Match (P4314)

Setting Processing Options for PO Receipts (P4312)

Entering Receipt Information