## (ARG) Processing Credit Invoices for Accounts Receivable and Sales Orders

This chapter provides an overview of processing credit invoices, lists prerequisites, and discusses how to:

- Print credit invoices.

- Accept credit invoices.

- Print credit invoice receipts.

### Understanding How to Process Credit Invoices for Accounts Receivable and Sales Orders for Argentina

The AFIP (Administraćion Federal de Ingresos Públicos) issues credit invoices to provide companies with a payment instrument that can be negotiated and used as a credit.

The process for issuing and managing credit invoices in the JD Edwards EnterpriseOne Sales Order Management and JD Edwards EnterpriseOne Accounts Receivable systems consists of these steps:

1. Issuance of credit invoices.

2. Acceptance or rejection of credit invoices.

3. Issuance of credit invoice receipts.

The issuance of credit invoices can occur at these times:

- During billing

- After billing

- For cash due

- During reprinting

Credit Invoice Issuance During Billing

Before you issue credit invoices during billing, complete these steps:

1. Verify that the company is set up in the General Constants program (P76A20) to issue credit invoices.

2. Verify that the customer is set up to accept credit invoices. You set up customers to accept credit invoices by specifying the category code that you set up in the General Constants program to identify customers who receive credit invoices.

3. Verify that the payment terms which you are using are not included in UDC 76A/TP, which lists payment terms that do not require a credit invoice.

4. In UDC 00/DI, specify a value of 1 in the Special Handling Code field for the document types for which credit invoices are generated.

5. Verify that the invoice amount, including taxes, is equal to or more than the minimum amount set up in the General Constants program.

6. Verify the legal number setup of the credit invoice, and enter the internal document type for credit invoices on UDC 00/DT.

7. Set up corresponding versions of the AR SOP Print Credit Invoice program (R76A0023) and the Invoice Print program (R03B505) for Accounts Receivable transactions, or the Invoice Print program (R42565) for Sales Order transactions.

8. Set up corresponding versions of the Invoice Print program (R03B505) and the PO - Invoice Print A/R program (R76A03B5) for Accounts Receivable transactions, or set up corresponding versions of the Invoice Print Program (R42565) and the PO Invoice/Shipment Note Print program (R76A565) for Sales Order transactions.

Credit Invoice Issuance After Billing

To issue credit invoices outside the billing process, you must manually run the AR SOP Print Credit Invoice program. To enter invoices for which you will issue credit invoices after billing, complete these steps before you issue credit invoices:

1. Verify that the company is set up in the General Constants program to issue credit invoices.

2. Verify that the customer is set up to accept credit invoices. You set up customers to accept credit invoices by specifying the category code that you set up in the General Constants program to identify customers who receive credit invoices.

3. Verify that the payment terms which you are using are not included in UDC 76A/TP, which lists payment terms that do not require a credit invoice.

4. In UDC 00/DI, specify a value of 1 in the Special Handling Code field for the document types for which credit invoices are generated.

5. Verify that the invoice amount, including taxes, is equal to or more than the minimum amount set up in the General Constants program.

6. Verify the legal number setup of the credit invoice, and enter the internal document type for credit invoices on UDC 00/DT.

7. Set up the AR SOP Print Credit Invoice program.

Issuing Credit Invoices for Cash Due

If you have entered invoices using payment terms that were set up in UDC 76A/TP, and those invoices have not been paid within the number of days that are legally allowed to pass between the shipment confirmation date and the invoice due date, you can issue credit invoices.

To issue credit invoices for cash due, you must manually run the AR SOP Print Credit Invoice program. To issue credit invoices for cash due, complete these steps:

1. Verify that the company is set up in the General Constants program to issue credit invoices.

2. Verify that the customer is set up to accept credit invoices. You set up customers to accept credit invoices by specifying the category code that you set up in the General Constants program to identify customers who receive credit invoices.

3. Verify that the payment term you are using is included in UDC 76A/TP.

4. In UDC 00/DI, specify a value of 1 in the Special Handling Code field for the document types for which credit invoices are generated.

5. Verify that the invoice amount, including taxes, is equal to or more than the minimum amount set up in the General Constants program.

6. Verify the legal number setup of the credit invoice, and enter the internal document type for credit invoices on UDC 00/DT.

7. Set up the AR SOP Print Credit Invoice program.

8. Verify that the amount of days past due is equal to or more than the Credit Invoice Limit Days specified in the General Constants program.

### Prerequisites

Before you perform the tasks in this section:

- Set up UDCs.

  See Setting Up UDCs for Credit Invoice Processing for Argentina.

- Set up AAIs.

  See Setting Up AAIs for Credit Invoice Processing for Argentina.

- Set up company constants for accounts receivables.

  See Setting Up Credit Invoice Constants for Accounts Receivable for Argentina.

- Set up corresponding versions of Invoice Print (R03B505) and

  - PO - Invoice Print A/R (R76A03B5).

  - AR SOP Print Credit Invoice (R76A0023).

- Set up corresponding versions of Invoice Print (R42565) and

  - AR SOP Print Credit Invoice (R76A0023).

  - PO Invoice/Shipment Note Print (R76A565).

See Also

Understanding How to Process Credit Invoices for Accounts Receivable and Sales Orders for Argentina

### Printing Credit Invoices for Argentina

This section provides an overview of the AR SOP Print Credit Invoice program (R76A0023) and discusses how to:

- Set processing options for PO Invoice/Shipment Note Print (R76A565).

- Set processing options for PO - Invoice Print A/R (R76A03B5).

- Run the AR SOP Print Credit Invoice program.

- Set processing options for AR SOP Print Credit Invoice (R76A0023).

#### Understanding the AR SOP Credit Invoice Print Program

You run the AR SOP Print Credit Invoice program from the menu if you are issuing credit invoices after billing, for cash due, or if you are reprinting credit invoices.

If you print credit invoices at the same time you print the legal invoices, the system runs the AR SOP Print Credit Invoice program when you run the Invoice Print program (R03B505) for Accounts Receivable transactions or the Invoice Print program for Sales Order transactions.

To print credit invoices at the same time that you print the legal invoices, you must set up the processing options for the PO Invoice Print program for Accounts Receivable transactions or the PO Invoice/Shipment Note Print program for Sales Order transactions.

#### Setting Processing Options for PO Invoice/Shipment Note Print (R76A565)

Use these processing options to set default values, control the information that prints when running the program, and define how the system processes data.

General

These processing options control whether the system prints shipment notes and invoice location, runs in final mode, prints lot numbers, and defines the maximum print lines per page.

1. Shipment Note (Y/N) | Specify whether the system prints shipment notes. Values are: N: Do not print shipment notes. Y: Print shipment notes.
2. Proof Mode | Specify whether the system run in proof or final mode. Values are: Blank: Run in final mode. Y: Run in proof mode.
3. Issue Place | Enter the issue place where the invoice or the shipment note is printed.
4. Print Lot Number | Specify whether the system prints the lot number in domestic items. Values are: Blank: Do not print lot numbers in domestic items. 1: Print Lot Number in Domestic Items (Not Imported).
5. Detail lines per page | Enter the maximum number of detail lines per page. This is a line printer parameter that specifies the number of lines per page. For example, 60 or 66.
6. Version | Enter the version of the routine to determine if there is a corresponding credit invoice. The default version is ZJDE0001. (This option is OBSOLETE)

Default

These processing options specify the status codes used for invoices and shipment notes when an error is detected.

Status Code - Next | Enter a value that exists in the Activity/Status Codes UDC table (40/AT) to indicate the next step in the order flow of the line type. Specify the next status code that the system uses for invoices when an error is detected. If you leave this processing option blank, the system uses the default value of 831.
Status Code - Next | Enter a value that exists in the Activity/Status Codes UDC table (40/AT) to indicate the next step in the order flow of the line type. Specify the next status code that the system uses for shipment notes when an error is detected. If you leave this processing option blank, the system uses the default value of 832.

Receipt Invoice

These processing options control global print messages in the invoice receipt footer.

7. Print Message 1 | Enter the first global print message to be printed in each Invoice Receipt footer. This is a code identifying the text message you want the system to print next to this order line on selected documents.
8. Print Message 2 | Enter the second global print message to be printed in each Invoice Receipt footer. This is a user defined code that you assign to each print message. Examples of text used in messages are engineering specifications, hours of operation during holiday periods, and special delivery instructions.

Shipment Note

These processing options control the conversion units of measure for weight and volume.

9. Weight Unit of Measure | Enter the weight unit of measure to convert all the items. This is the unit of measure that indicates the weight of an individual item. Typical weight units of measure are: GM for gram, OZ for ounce, LB for pound, KG for kilogram, and so forth.
10. Volume Unit of Measure | Enter the volume unit of measure to convert all the items. This is the unit of measure for the cubic space occupied by an inventory item. Typical volume unit of measures are: ML for milliliter, OZ for fluid ounce, PT for pint, and so forth.

RG 100

This processing option controls whether the you are entering a voucher corresponding to RG 100.

1. Corresponding Voucher | Specify whether you are entering a voucher corresponding to RG 100. Values are: Blank: Vouchers do not correspond to RG 100. 1: You are entering a voucher corresponding to RG 100.

Perception

These processing options control whether to print the report and which version to use.

1. Print the Report | Enter Y to print the report. Enter N to suppress printing of the report. :
2. Version for R76A8050 | Enter the version of the Perception Report (R76A8050) that the system uses. If you leave blank this processing option blank, the system uses version ZJDE0001.

Transportation

Transportation | Specify whether the system should use transportation. Values are: N: Do not use transportation. Y: Use transportation.
Print Seals | Specify whether the system prints seals. Values are: N: Do not print seals. Y: Print seals.

Bulk

This processing option controls the type of temperature information printed on the shipment note.

Bulk | Specify whether the system prints temperature and density information on the shipment note or prints this information only if the invoice is in standard temperature. Values are: Blank: Print temperature and density information in the shipment note. 1: Print this information only if the invoice is in standard temperature. 2: Prevent the system from printing this information.

RG 889

This processing option controls whether to print the Autoprinter information in the shipment note corresponding to RG 889.

Autoprinter | Specify whether you want the system to print the Autoprinter information in the shipment note, corresponding to RG 889. Values are: Blank or N: Do not print. Y: Print the Autoprinter information in the shipment note, corresponding to RG 889.

Carrier

This processing option controls whether to print carrier information.

Carrier Information | Specify whether the system prints the information carrier. Values are: N: Do not print the information carrier. Y: Print the information carrier.

Credit Invoice

These processing options control whether credit invoices are generated and the number of copies to print.

Credit Invoices | Specify whether the system generates credit invoices. Values are: Blank: Do not generate credit invoices. 1: Generate credit invoices.
Issue Place | Enter the place where the invoice or the shipment note is printed.
Number of Copies | Enter the number of invoice copies required by the customer. The system prints the number of invoices specified in this field. The system always prints at least one invoice.

#### Setting Processing Options for PO – Invoice Print A/R (R76A03B5)

Use these processing options to define printing parameters, enter global print messages, specify versions, and whether the system generates credit invoices.

General

1. Invoice Copies | Enter the number of invoice copies required by the customer. The system prints the number of invoices specified in this field. The system always prints at least one invoice.
2. Allow Reprint | Specify whether reprints are allowed. Values are: Blank: The system does not allow reprints. 1: Allow reprints.
3. Detail Lines Per Page | Enter the number of lines the system prints per page. For example, you might enter 60 or 66.
4. Print an Invoice Corresponding to the RG100 | Specify whether the system prints an invoice corresponding to the RG 100 regulation. Values are: Blank: Do not print an invoice corresponding to RG 100. 1: Print an invoice corresponding to the RG 100 regulation.

Receipt Invoice

4. Print Message 1 | Enter a value that exists in the Print Messages UDC table (40/PM) to specify the first global print message that the system prints in each Receipt Invoice Footer.
5. Print Message 2 | Enter a value that exists in the Print Messages UDC table (40/PM) to specify the second global print message that the system prints in each Receipt Invoice Footer. Examples of text used in messages are engineering specifications, hours of operation during holiday periods, and special delivery instructions.

Perception

1. Print Report (Y/N) | Specify whether the system prints the report. Values are: N: Do not print a report. Y: Print the report.
2. Report Version | Enter the version of the Perception Report (R76A8050) that the system uses for the report. If you leave this processing option blank, the system uses version ZJDE0001.

Credit Invoices

These processing options control whether credit invoices are generated and the number of copies to print.

Print Credit Invoices | Enter 1 to generate credit invoices. Leave this processing option blank to suppress the generation of credit invoices.
Number of Copies | Enter the number of invoice copies required by the customer. The system prints the number of invoices specified in this field. The system always prints at least one invoice.
Issue Place | Enter the place where the invoice or the shipment note is printed.

#### Running the AR SOP Print Credit Invoice Program

Although there is a separate menu option for each program, the system runs the same program regardless of the menu option that you select.

Use one of these navigations:

Select Credit Invoice System Setup (G76A00D), AR SOP Print Credit Invoice Stand Alone.

Select Credit Invoice System Setup (G76A00D), AR SOP Print Credit Invoice Cash Due.

Select Credit Invoice System Setup (G76A00D), AR SOP Print Credit Invoice Reprint.

#### Setting Processing Options for AR SOP Print Credit Invoice (R76A0023)

Use these processing option to control the Generate Print Credit Invoice print program.

General

These processing options control the issue place printed on the document, number of copies to print, and

Issue Place - Argentina | Specify the place where the invoice or the shipment note is printed.
RG100 | Specify whether you are entering a voucher corresponding to RG 100. Values are: Blank: Vouchers do not correspond to RG 100. 1: Vouchers correspond to RG 100.
Invoice Copies | Enter the number of invoice copies required by the customer. The system prints the number of invoices specified in this field. The system always prints at least one invoice.

### Accepting Credit Invoices for Argentina

You use the AR SOP Acceptance program (P76A21) to enter credit invoice information in the system after the customer has approved the credit invoice.

This section lists a prerequisite and discusses how to:

- Set processing options for AR SOP Acceptance (P76A21).

- Accept credit invoices.

#### Prerequisite

Before completing the tasks in this section, set up values in the Credit Invoice Valid Status (76A/CS) table to include the status codes for credit notes. For example, you might set up the code 10 for approved and the code 20 for rejected. The code for approved must have an A in the Special Handling Code field and the code for rejected must have an R in the Special Handling Code field.

See Setting Up UDCs for Credit Invoice Processing for Argentina.

#### Forms Used to Accept Credit Invoice

Form Name | FormID | Navigation | Usage
Work with Credit Invoice Acceptance | W76A21A | Credit Invoice System Set Up (G76A00D), AR SOP Acceptance | Review and select credit invoices. You can reprint receipts that have already been issued but were modified if you have specified that modifications are allowed after printing in the processing options of the AR SOP Acceptance program (P76A21). Print credit invoice receipts by selecting the invoice record and selecting Print from the Row menu.
Credit Invoice Acceptance | W76A21B | Select an invoice on Work with Credit Invoice Acceptance. | Accept or reject the credit invoice.
Withholding | W76A21C | Select a record and select Withholding from the Row menu on Credit Invoice Acceptance. | Enter and revise withholding information for the credit invoice.

#### Setting Processing Options for AR SOP Acceptance (P76A21)

Use these processing options to specify the version of the print program and whether modifications are allowed after printing.

General

These processing options control whether you can modify an invoice after printing and a default version of Receipt Credit Invoice Print program.

Allow modify after print. | Enter a value to indicate that the system enables modification after printing.
Receipt Credit Invoice Print Version. | Enter a version of the Receipt Credit Invoice Print program that the system uses.

#### Accepting Credit Invoices

Access the Credit Invoice Acceptance form.

Advance Payment | Enter a value that specifies the total amount of the invoice or voucher pay item. The gross amount might include the tax amount, depending on the tax explanation code. The system does not decrease the gross amount when payments are applied. When you void a transaction, the system clears the gross amount field.
Status | Enter a code that represents the status of the credit invoice.
Reason of Rejection 1 | Enter a user defined name or remark.
Reason of Rejection 2 | Enter additional text that further describes or clarifies a field in the system.
Withholding Certificate Number | Enter the Withholding Certificate Number.
DGI Resolution Number | Enter the DGI (Direccion General Impositiv) resolution number.
Gross Amount | Enter a value that specifies the total amount of the invoice or voucher pay item. The gross amount might include the tax amount, depending on the tax explanation code. The system does not decrease the gross amount when payments are applied. When you void a transaction, the system clears the gross amount field.

### Printing Credit Invoice Receipts for Argentina

You can print a batch of receipts by running a version of the AR SOP Print Receipt program (R76A0021).

This section provides an overview of legal document numbers and discusses how to:

- Print credit invoice receipts.

- Set processing options for AR SOP Print Receipt (R76A0021).

#### Understanding Legal Document Numbers

For companies that are set up as autoprinter companies, the system prints the AFIP legal document number on all legal documents such as invoices, credit notes, debit notes, shipment notes, and so on when you run the Credit Invoice Receipt Print and Print Invoice/Shipment Note programs. The system also prints the AFIP legal number when autoprinter companies reprint legal documents.

For legal documents with AFIP document types of A, B, E, R, and M, the system prints the text “Code No” followed by the document type on each page of the legal document.

#### Printing Credit Invoice Receipts

Select Credit Invoice System Set Up (G76A00D),AR SOP Print Receipt.

#### Processing Options for AR SOP Print Receipt (R76A0021)

Use these processing options to control the printing options on the report.

General

These processing options control the issue place printed on the document, whether the vouchers correspond to regulation RG 100, and the number of copies to print.

Issue Place - Argentina | Specify the place where the invoice or the shipment note is printed.
RG100 | Specify whether you are entering a voucher corresponding to RG 100. Values are: Blank: Vouchers do not correspond to RG 100. 1: Vouchers correspond to RG 100.
Number of Copies | Enter the number of invoice copies required by the customer. The system prints the number of invoices specified in this field. The system always prints at least one invoice.