## (ARG, CHL, and PER) Processing Accounts Receivable Drafts for Argentina, Chile, and Peru

This chapter provides overviews of drafts and UDCs for drafts, and discusses how to:

- Enter massive drafts.

- Apply draft receipts to invoices.

- Create a draft register.

- Remit drafts.

- Collect drafts.

- Delete, void, and return a draft to prior status.

- Print receipts.

- Review and revise receipts.

- Create credit notes or debit notes for exchange rate differences.

- Work with Lecops.

### Understanding Drafts for Argentina, Chile, and Peru

Drafts are a type of payment instrument that implies a direct communication between the bank of the payer company and the bank of the company receiving payment.

In most countries, drafts are a promise of payment for an acquired debt. The use of drafts as payment of a debt affects the legal nature of the debt. Consequently, you must distinguish draft payments from other types of payments and submit legal reports for drafts separately from other types of payments and legal liabilities.

Tables Used for Draft Processing

These tables are used in the draft process:

- F03B11 (Customer Ledger).

- F03B13 (Receipts Header).

- F03B14 (Receipts Detail).

- F76A60 (Receipts Header Argentine Tag File - 03B).

- F0911 (Account Ledger).

- F76AUI81 (Draft - Invoices Work File - ARG - 03B).

- F76AUI82 (Draft - Drafts Work File - ARG - 03B).

- F76AUI83 (Draft - Application Drafts - Invoices Work File - ARG - 03B).

- F76A60Z1 (Receipt Header Argentine Tag File Batch Input - ARG - 03B).

- F76A7101 (Batch for Remittance - ARG - 03B).

### Understanding UDCs for Accounts Receivable Drafts

In addition to the standard UDCs for accounts receivable drafts, set up these UDCs before you process accounts receivable drafts for Argentina, Chile, or Peru:

- Payment Instrument (00/PY).

- ARG - Item ARGP - Allowed Values (76/B1).

- Bank Codes (76A/BK).

- Clearing Codes (76A/CL).

- Draft Status - Argentina (76A/DS).

#### Payment Instruments (00/PY)

Set up a payment instrument code for LECOP with a value of 2 in the Special Handling Code field to activate the Nominal Value field on the Draft Entry form.

For example, you might set up a code similar to this example:

Codes | Description 01 | Special Handling Code
L | LECOP | 2

#### ARG - Item ARGP - Allowed Values (76/B1)

When you set up this UDC, you must specify Y in the Special Handling Code field for document types A, B, E, and M. A value of Y indicates that the document type requires the system to print the bar code information.

When you work with credit invoices and receipt invoices, you enter a value that exists in this UDC to specify the legal number group.

The values of R (remito) and X (shipping note) must exist in this table to print shipment notes according to the requirements for RG 889.

#### Bank Codes (76A/BK)

If the payment instrument is cash, this UDC must have blank as a value.

#### Clearing Codes (76A/CL)

If the payment instrument is cash, this UDC must have blank as a value.

#### Draft Status - Argentina (76A/DS)

If the payment instrument is cash, this UDC must have blank as a value.

### Common Fields Used in This Chapter

Business Unit | Enter the business unit of the transaction.
Clearing and Clearing Days | Enter the number of days that you must wait before funds from a deposited check are available.
Collection Bank | Enter the bank in which the check is deposited.
Draft Amount | Enter the amount of the draft.
Draft Bank | Enter the bank from which the check originated. You do not have to complete the Draft Bank field if the draft is not a check.
Draft Date | Enter the date of the draft.
Draft Due Date | Displays the date that the payment amount was debited or credited to the bank account.
Draft Number | Enter the draft number to identify the receipt.
Pay Inst (payment instrument) | Enter the payment instrument to identify drafts (D).
Payor | Enter the address number of the customer.
Receipt Number | Enter the receipt number of the transaction. This field is available only if the processing options are set to enter the receipt number manually. You can also complete the unlabeled Alternate Receipt Number field if the processing options are set to display it.
Unapplied G/L Offset | Displays the offset assigned to the customer master record.

### Entering Massive Drafts

This section provides an overview of massive drafts and discusses how to enter receipts and drafts.

#### Understanding Massive Drafts

You can use the Drafts Entry program (P76A8000) to enter more than one payment for each receipt.

Receipt entry for massive drafts is comprised of these steps:

1. Receipt general information entry.

2. Draft entry.

3. Invoice application.

In receipt general information entry, you enter information about the customer who made the payment and information about the financial institution that received the payment, as well as the currency of the payments that are being received. This information is unique by receipt.

In draft entry, you enter the drafts that you have received. Each draft type is identified through a payment instrument. You can manage different payment instruments, such as check to the day, deferred check, retentions, cash, and so on.

Note. Payment instruments are listed in UDC 00/PY.

A receipt can have multiple drafts associated with it. Those drafts can use the same payment instrument or use different payment instruments. You must enter specific information for each draft such as draft number, bank name, and so on.

After you enter detailed receipt information for a customer, you can cancel the invoices that are pending for that customer. You can cancel portions of pending invoices. If you enter drafts to register a cash advance, this step does not apply.

You can match drafts only to invoices that have the same currency code. For example, if you enter drafts in the domestic currency, you can match them only to invoices in the domestic currency.

When you add a receipt, the system creates a record with document type R1 in the F03B11 table for each posted draft that you create. The system creates records with document type RU in the F03B11 table for any posted drafts that have not been matched to an invoice. The system creates one R1 record for each posted draft and one RU record for the unmatched amount (if any).

When you match the receipt to an invoice, the invoice open amount is updated to 0 and the R1 record retains the pending amount. The pending amount on the R1 record is updated to 0 when the amount is collected.

All receipt draft information is stored in the F03B13 table.

Information that is used to match the draft to the invoice is stored in the F03B14 table.

The system updates the tables as follows.

F03B13 Table

The system creates one record for each draft and populates fields as follows:

- The Payment ID (Internal) field (PYID) contains a unique identifier for each draft.

- The draft number is stored in the Receipt Number field (CKNU).

- The receipt number is stored in the Reference field (RREF).

- The check amount in domestic currency is stored in the Amount - Check Amount field (CKAM).

- The check amount in foreign currency is stored in the Amount - Foreign Receipt field (FCAM).

- The check pending amount in domestic currency is stored in the Amount Open field (AAP).

- The check pending amount in foreign currency is stored in the Amount - Foreign Open field (FAP).

F03B14 Table

The system create these records:

- One record with document type RU for the advance cash or draft pending amount.

- One record for each payment that is applied to the invoices, including partial payments.

- One record without a document type and number to hold the draft portfolio amount.

F03B11 Table

The system generates one record with document type R1 and one record with document type RU if a pending amount exists to apply. When the entire draft has been applied to a voucher, the system generates only a record with document type R1 in the F03B11 table and does not generate a record with document type RU in the F03B14 table.

Note. The records in the F03B11 table are associated with the draft through the Payment ID (Internal) field (PYID).

Receipts Header Argentine Tag File - 03B table (F76A60)

This table stores the clearing, collection bank, draft bank, expiration date, draft status, business unit, and so on.

#### Forms Used to Enter Massive Drafts

Form Name | FormID | Navigation | Usage
Work with Receipts | W76A8000A | (ARG) Drafts Processing (G76A00C), Drafts Entry. (CHL) Drafts Processing (G76H00C), Drafts Massive Entry. (PER) Drafts Processing (G76P00C), Drafts Massive Entry. | Locate existing receipts.
Application Draft-Invoices | W76A8003A | Click Add on the Work with Receipts form. | Enter receipts.
Draft Entry | W76A8002A | On the Application Draft-Invoices form, select Drafts from the Form menu. | Enter the drafts that correspond to the receipt.

#### Entering Receipts and Drafts

Access the Application Draft-Invoices form.

To enter receipts and drafts:

1. On the Application Draft-Invoices form, complete the Receipt Number, Company, G/L Date, Payor, Draft Date, and Currency Code fields in the header area.

2. (Optional) Complete the Exchange Rate, Business Unit, and Unapplied G/L Offset fields.

3. Select Drafts from the Form menu.

4. On the Draft Entry form, complete the Draft Number, Pay Inst (payment instrument), Draft Due Date, Draft Amount, Draft Bank, Clearing Days, and Collection Bank fields and click OK.

   The system displays the information that you entered on the Draft Entry form in the detail area of the Application Draft-Invoices form.

5. On the Application Draft-Invoices form, click OK.

The system saves the receipt as a cash advance. You can review and apply the receipt at another time.

### Applying Draft Receipts to Invoices

This section provides an overview of the application of draft receipts to invoices and type input codes and discusses how to:

- Apply a draft receipt to selected invoices.

- Apply a draft receipt to all open invoices for a customer.

#### Understanding the Application of Draft Receipts to Invoices

When you apply draft receipts to invoices, the open amount of the invoices is reduced. The system creates a record with document type RU for any draft amount that is not applied to an invoice to represent the advanced cash that was given by the customer.

The drafts are represented in the F03B11 table by a record with document type R1, with payment status equal to D (draft accepted). You can select whether the R1 documents are in the F03B11 table with an open amount until the due date of the draft. The draft remains at status 4 (Accepted).

For example, if you apply a 1000 CLP (Chilean Peso) draft to a 1000 CLP invoice, the system cancels the open amount of 1000 CLP on the invoice. You can select whether the draft is stored in the F03B11 table with an open amount until the draft is collected. If you store the draft without an open amount, you cannot select the draft for payment.

The system provides two methods for displaying open invoices that you want to match to drafts. In the Draft Entry program (P76A8000), after you complete the receipt header and the Draft Entry form, go to the Invoice Entry form. From there, you can select to Select or Load invoices.

Load Invoices

The system displays all of the open invoices for the specified payor that meet the additional search criteria specified:

- Company

- Payor

- Currency Code

The system uses the currency code of the draft. You cannot specify a different currency code.

The system displays the invoices in order by due date.

Select Invoices

The system displays all of the open invoices that meet the search criteria that you enter, such as :

- Company

- Payor or customer

- Currency code

Additionally, you can use the QBE (query by example) row to specify additional search criteria, such as the document type or statement number.

The system displays the invoices that meet the criteria that you specified. You then select each invoice pay item that you want to pay. After you select invoices, you can change the search criteria and select more invoices. The system returns all of the selected invoices on the Invoice Entry form in the order that you selected them.

#### Understanding Type Input Codes

When you apply receipts or drafts to invoices, you use type input (TI) codes to automatically calculate amounts to apply for payments, discounts, adjustments (write-offs), and chargebacks.

You can use these type input codes:

Type Input Code | Calculations
10 (Simple Invoice Match) | Applied amount = pending amount − discount Discount taken = discount available Cancellation; optional Chargeback; optional
15 (Invoice Match with Manual Cancellation) | Applied amount = pending amount − discount Discount taken = discount available Cancellation = pending amount − applied amount less discount taken and chargeback amount Chargeback; optional
16 (Invoice Match with Chargeback) | Applied amount = pending amount − discount Discount taken = discount available Cancellation; optional Chargeback = pending amount − applied amount less discount and cancellation

Examples: Using Type Input Codes

These examples show how input type codes can be used. For each example, the invoice amount is 1000.00 ARS and the payment term is 1/10.

Simple Invoice Match (Type Input 10)

The system applies 990.00 ARS and creates a discount of 10.00 ARS:

TI Code | Applied Amount | Discount | Gross Amount | Document Number | Document Type
10 | 990.00 | 10.00 | 1000.00 | 123 | RI

Invoice Match with Manual Calculation (Type Input 15)

The system applies 970.00 ARS, creates a discount of 10.00, and cancels 20.00 ARS:

TI Code | Applied Amount | Discount | Cancellation | Gross Amount | Document Number | Document Type
15 | 970.00 | 10.00 | 20,00 | 1000.00 | 123 | RI

Invoice Match with Chargeback (Type Input 16)

The system applies 600.00 ARS, creates a discount of 10.00, and creates a chargeback of 390.00 ARS:

TI Code | Applied Amount | Discount | Chargeback | Gross Amount | Document Number | Document Type
15 | 600.00 | 10.00 | 390.00 | 1000.00 | 123 | RI

Invoice Match with Chargeback (TI Code 16)

When applying a payment to an invoice, you might create a chargeback if the amount that you receive is less than the open amount for the invoice. For example, you receive a payment from a customer less the shipment expenses, and you dispute the shipment expense with the chargeback.

When you create a chargeback, the system creates these documents:

- RB (Chargeback invoice)

  The chargeback document stores the amount in dispute. You can print an invoice for this amount and send it to the customer.

- RC (Receipt)

  This document closes the old invoice and creates a cross-reference to the RB document.

Depending how you set the processing options, the system uses this information to generate the chargeback:

- Paid status.

- Chargeback reason code for the amount in dispute (UDC 03/CB).

Example: Invoice with Chargeback

In this example, the customer payment is less than the amount of the invoice. The company has the policy to close the origin invoice and create a chargeback.

The receipt has the amount of 1,000.00 ARS and is applied to invoice 3135 for the amount of 800.00 ARS:

TI | Document Number | Document Type | Document Company | Payment Amount | Open Amount | Gross Amount | Chargeback Amount | CB CD
16 | 3135 | RI | 00001 | 800.00 |  | 1260.00 | 460.00 | DA

The system displays invoice 3135 without a pending amount and with pay status P and the chargeback invoice for the amount in the F03B11 table:

Document Number | Doc Type | Doc Co | Invoice Date | Gross Amount | Open Amount | Date Closed | Pay Status
9017 | RB | 00001 | 16/2/05 | 460.00 | 460.00 |  | A
3135 | RI | 00001 | 16/2/05 | 1,260.00 |  | 11/7/05 | P
|  |  |  | 1,720.00 | 460.00 |  |

Manual Write-Off (TI Code 15)

When you apply a receipt to an invoice and a small open amount remains on the invoice, you can make a manual write-off to close the invoice. For example, if you receive a payment from a customer that is less than the invoice amount, instead of creating a chargeback or leaving the invoice pending, you can cancel the invoice to close it.

You must enter a reason for the cancellation, which determines the G/L account that the system debits when you post the receipt. You set up reason codes in UDC 03B/RC. You must also set up AAIs for those reason codes. For example, you might set up these reason codes:

- BD (bad debt)

- MW (minor amount write-off)

- DC (damage credit adjustment)

- TF (disputed tax or freight)

You can set up the maximum amount that is allowed for cancellations and a default reason code in the processing options of the Draft Entry program (P76A8000).

#### Forms Used to Apply Draft Receipts to Invoices

Form Name | FormID | Navigation | Usage
Work with Receipts | W76A8000A | (ARG) Drafts Processing (G76A00C), Drafts Entry (CHL) Drafts Processing, (G76H00C), Drafts Massive Entry (PER) Drafts Processing, (G76P00C), Drafts Massive Entry | Locate draft receipts.
Application Draft-Invoices | W76A8003A | On the Work with Receipts form, select a receipt in the detail area and click Select. | Review applied, unapplied, and pending amounts for a draft receipt.
Invoice Entry | W76A8001A | On the Application Draft-Invoices form, select Invoices from the Form menu. | Review the invoices that have been applied to a draft receipt.
Select Invoices | W03B602E | On the Invoice Entry form, select Select from the Form menu. | Select the invoices in the detail area to which you want to apply the receipt.
Load Invoices | W03B602I | On the Invoice Entry form, select Load from the Form menu. | Apply a draft receipt to all open invoices for a customer.

#### Applying a Draft Receipt to Selected Invoices

Access the Invoice Entry form.

To apply a draft receipt to selected invoices:

1. On Invoice Entry, select Select from the Form menu.

2. On Select Invoices, click Find to locate invoices for the customer, company, and currency specified on the receipt.

3. Select the invoices in the detail area to which you want to apply the receipt and then select Select/Deselect from the Row menu.

4. Click Close.

   The system loads the selected invoices in the Invoice Entry form. The Open Amount from the invoices and the Unapplied Amount from the draft are adjusted, based on the Payment Amount.

   If you set a processing option to use a default type input code, when the system loads invoices, it populates the TI field with the value that you specified in the processing option.

5. On Invoice Entry, click OK.

6. On Application Draft - Invoices, click OK to apply the receipt to the invoices.

#### Applying a Draft Receipt to All Open Invoices for a Customer

Access the Invoice Entry form.

To apply a draft receipt to all open invoices for a customer:

1. On Invoice Entry, select Load from the Form menu.

2. On Load Invoices, complete the Company and Payor fields and then click OK.

   The system searches for all invoices for the specified company and customer in order by due date, and applies them to the draft in the receipt until the system has applied as much of the receipt amount as possible.

   If you set a processing option to use a default type input code, when the system loads invoices, it populates the TI field with the value that you specified in the processing option.

3. On Invoice Entry, if you do not apply the entire amount of the draft, change the value in the Payment Amount field for any of the detail lines.

   The Open Amount from the invoices and the Unapplied Amount from the draft are adjusted, based on the Payment Amount.

4. Click OK.

### Creating a Draft Register

This section provides an overview of draft registers and discusses how to create a draft register.

#### Understanding Draft Registers

You use a draft register to group drafts by bank account and to submit the drafts to the bank so that the bank can collect the funds from the customer's bank. When you create the draft register, you select the drafts that you want to remit to the bank for collection.

When you enter a draft, you specify the bank of deposit. You can specify a different bank of deposit when you create the draft register, if necessary. This ability enables you to specify one bank account for several drafts that are sent to the bank.

You can also specify the clearing days for checks when you enter drafts. However, when you create the draft register, you enter the clearing days that apply to all of the drafts in the draft register so that the draft register does not contain drafts with different clearing days.

Creating a manual draft register is an optional step. If you do not create a manual draft register, you can use data selection to select drafts when you run the Draft Remittance program (R76A8040).

#### Forms Used to Create a Draft Register

Form Name | FormID | Navigation | Usage
Work With Draft Registers for Payment | W03B675C | (ARG) Drafts Processing (G76A00C), Drafts Register. (CHL) Drafts Processing (G76H00C), Drafts Register. (PER) Drafts Processing (G76P00C), Drafts Register. | Locate draft registers.
Draft Register Details | W03B675D | On the Work With Draft Registers for Payment form, click Add. | Create a new draft register.
Argentine Draft Selection | W76A675A | On the Draft Register Details form, select Regional Info from the Form menu. | Select the individual drafts that you want the bank to collect.
Entry Draft Bank Information | W76A675B | On the Draft Register Details form, click OK. | Specify how long you must wait before funds from a deposited check are available.

#### Creating a Draft Register

Access the Draft Register Details form.

To create a draft register:

1. Complete the Account Number and Currency Code fields.

2. (Optional) Complete the Amount Requested field.

3. Select Regional Info from the Form menu.

4. On Argentine Draft Selection, select the individual drafts that you want the bank to collect, and then click Select.

5. On Draft Register Details, click OK.

6. On Entry Bank Draft Information, complete the Clearing field and then click OK.

   The system saves the draft register and updates the clearing days for all of the drafts in the register.

   Account Number | Enter the account number of the G/L bank account.
   Amount Requested | Enter the total amount of the drafts to verify that the amount of the drafts that you select equals the amount that you expected by completing this field.
   Draft Bank | Enter the bank from which the check originated.
   Invoice Printed | Displays a value that specifies whether a receipt has been printed. If this field contains a Y, the receipt has been printed.

### Remitting Drafts

This section provides an overview of draft remittance and discusses how to:

- Run the Draft Remittance program.

- Set processing options for Draft Remittance (R76A8040).

#### Understanding Draft Remittance

You remit drafts to the bank so that the bank can collect the funds from the customer's bank. You can remit the drafts that you selected when you created a draft register, or you can use data selection to select the drafts to remit. You must specify whether you are using a draft register in the processing options.

If you are not using a draft register, create a version of the Draft Remittance program. In the processing options for this version, specify the G/L bank account to which the drafts are remitted. Use the data selection for this version to select the drafts to be remitted to that bank account.

The remittance process creates a batch in the Batch Control Records table (F0011). When you post this batch, the system creates journal entries to debit the drafts remitted account that is specified by AAI RD2 and to credit the drafts receivable account that is specified by AAI RD1.

When you run the Draft Remittance program, the system changes the draft status of the draft records in the F03B13 table to 3 (Remitted - Cash or Discount) and changes the pay status of the R1 records in the F03B11 table to G (Draft Deposited not Due).

Note. The Argentine Draft Remittance program (R76A8040) replaces the standard Draft Remittance program (R03B672).

The draft remittance step is optional. You can run draft collection without having first run draft remittance.

#### Running the Draft Remittance Program

Select Drafts Processing (G76A00C), Draft Remittance.

#### Setting Processing Options for Draft Remittance (R76A8040)

Processing options enable you to specify the default processing for programs and reports.

Proof/Final

This processing option specifies the mode in which the system runs the program.

1. Mode | Specify in which mode the program is run. Values are: Blank: Proof mode. The system prints a report and does not update tables. 1: Final mode. The system updates the draft status in the F03B13 table to 3 (Remitted - Cash or Discount) and prints a report.

As Of Date

This processing option specifies

2. As Of Date | Specify the date as of which the system processes drafts. The system processes all drafts due on or before this date. The system uses the current date as the default if you leave this processing option blank.

Bank

These processing options specify whether you are using a draft register or are processing draft remittances.

3. Draft Register | Specify whether you are using a draft register. Values are: Blank: Do not use a draft register. 1: Use a draft register.
4. Remittance Bank Account | Specify the G/L bank account to which the drafts are remitted. Note. If you specify a bank account in this processing option, leave the Draft Register processing option blank to indicate that you are not using a draft register.

G/L Remittance

These processing options specify what accounts the system uses to process drafts.

5. AAI's (automatic accounting instructions) | Specify which AAI that the system uses for drafts. Values are: Blank: Use RD2x. 1: Use RD3x. 2: Use RD4x.
6. Override Account for Drafts Remitted | Specify an override G/L account that the system uses for drafts remitted. If you enter an account in this processing option, the system does not use AAIs.
7. Override AAI | Specify an account number to override the account defined by AAI RD4x. If you leave this processing option blank, the system uses the account defined by AAI RD4x.

G/L Date

This processing option specifies the G/L date that the system uses to create journal entries.

8. G/L Date | Specify the G/L date that the system uses to create journal entries. If you leave this processing option blank, the system uses the current date as the default.

Maximum

This processing option specifies the maximum amount of accumulated drafts.

9. Maximum Amount | Specify the maximum amount of the accumulated drafts.

Minimum

This processing option specifies the minimum amount of the accumulated drafts.

10. Minimum Amount | Specify the minimum amount that must be met for the system to process remittance drafts.

Paper/Tape

This processing option specifies the version and program that the system uses to process draft remittances.

11. Program and Version | Specify the program ID and version that the system uses to process draft remittances.

Custom Report

This processing option specifies the version and program ID of the custom draft remittance program to use.

12. Custom Program and Version | Specify the program ID and version of the custom remittance program that the system uses to process draft remittances.

### Collecting Drafts

This section provides an overview of draft collection and discusses how to:

- Run the Draft Collection with Status Update program.

- Set processing options for Draft Collection with Status Update (R76A680).

#### Understanding Draft Collection

Draft collection represents the deposit of funds in the bank account.

The system records the deposits as having occurred on the journal entry G/L date that is specified in the processing options of the Draft Collection with Status Update program (R03B680). If you leave this processing option blank, the system uses the current date. However, if you specify a 1 in the G/L Date from Bank Account Float Day processing option, the system calculates the G/L date by adding the number of float days that the bank has set to the due date. To calculate the G/L date in this way, you must set up identically named versions of the Draft Collection with Status Update program (R03B680) and the Draft Collection program (R76A680).

You must run the Draft Collection with Status Update program in final mode so that all of the files are updated and the correct date for the collection of the drafts is used.

When you run the Draft Collection with Status Update program, the system changes the draft status of the draft records in the F03B13 table to 0 (Collected) and the draft is closed. If the R1 document had an open amount, the system removes the open amount and sets the pay status to P (paid).

Note. If you are using draft remittance, you must select only drafts with a draft status of 3 (Remitted - Cash or Discount).

Example: Collected Drafts without Remittance

When you post a draft that has been accepted, the system creates these journal entries:

Document Type | Account Number and Description | Debit | Credit | Explanation Remark
R1 | 28.1222 Drafts Receivable | 1.000,00 |  | Draft Receipt
AE | 28.1210.UC Unapplied Cash |  | 1.000,00– |
| Ledger Type Totals | 1.000,00 | 1.000,00– |

When you post the same draft after the collection step, omitting the remittance step, the system creates these journal entries:

Document Type | Account Number and Description | Debit | Credit | Explanation Remark
RC | 28.1110.BEAR Bear Creek National Bank | 1.000,00 |  | Bank Deposit
R1 | 28.1222 Drafts Receivable |  | 1.000,00– | Draft Receipt
| Ledger Type Totals | 1.000,00 | 1.000,00– |

#### Running the Draft Collection with Status Update Program

Select Draft Remittance and Collection (G03B162), Draft Collection with Status Update.

#### Setting Processing Options for Draft Collection (R76A680)

Processing options enable you to specify the default processing for programs and reports.

G/L Date

G/L Date Calculation | Specify whether the system calculates the G/L date using the Work Day Calendar or using the standard calculation. Values are: Blank: Standard calculation. 1: Work Day Calendar. The system retrieves the clearing days from the second description of UDC 76A/CL and adds those dates to the G/L date to calculate the date that the system uses. This option counts only business days that are set up in the Work Day Calendar.
Work Day Calendar Business Unit | Specify the business unit for which to retrieve the work day calendar. If you leave this processing option blank, the system uses business unit ALL.

### Deleting, Voiding, and Returning a Draft to Prior Status

This section provides an overview of voids and deletions and an overview of draft statuses, and discusses how to:

- Void a draft receipt.

- Void a draft receipt using the Draft Massive Entry Inquiry program.

- Return a draft to prior status.

#### Understanding Voids and Deletions

You can delete or void drafts and receipts. When you delete or void a receipt or draft, the system reopens any invoices that the draft paid.

You can delete only when:

- The drafts are not posted.

- The draft are at status 4 (Accepted) or 0 (Collected).

  Note. If a draft is at a remittance or collection status, you cannot delete it; you must collect the draft and then void it.

You can void a receipt only when the drafts are at status 4 (Accepted) or 0 (Collected).

Voiding a receipt increases the open amount of the R1 document and changes the invoice payment status of the receipt.

When you void a receipt, you must enter the date to post the void and the reason code for the void.

Note. When you delete a draft on the Draft Entry form, the delete is recorded when you click OK on the Draft Entry form. However, the deletion does not actually take place in the table until you click OK on the Application Draft-Invoices form. If you click Cancel on this form, the delete operation is canceled.

Examples: Voided Drafts

When you post the void of a receipt for which drafts have been accepted, the system creates these journal entries:

Document Type | Account Number and Description | Debit | Credit | Explanation Remark
R1 | 28.1222 Drafts Receivable |  | 1.000,00– | Draft Receipt
AE | 28.1210.UC Unapplied Cash | 1.000,00 |  |
| Ledger Type Totals | 1.000,00 | 1.000,00– |

When you post the void of a receipt for which drafts have been collected, the system creates these journal entries:

Document Type | Account Number and Description | Debit | Credit | Explanation Remark
RO | 28.1110.BEAR |  | 1.000,00– | Bank Deposit
AE | 28.1210.UC Unapplied Cash | 1.000,00 |  |
| Ledger Type Totals | 1.000,00 | 1.000,00– |

#### Understanding Draft Statuses

If you remit or collect a draft in error, you can return the draft to its prior status rather than completely processing the draft and then voiding it.

If you return posted drafts to prior status, the system:

1. Updates the F03B13 table with the prior status of the batch.

2. Updates the records in the F03B14 table with the prior status.

If you return unposted drafts to prior status, the system:

1. Updates the F03B13 table with the prior status of the batch.

2. Deletes the records from the F03B14 table.

#### Forms Used to Delete, Void, or Return a Draft to Prior Status

Form Name | FormID | Navigation | Usage
Work with Receipts | W76A8000A | Drafts Processing (G76A00C), Drafts Entry | Void a draft.
Void/NSF Draft | W76A8004A | On the Work with Receipts form, select the receipt and then select Void/Delete from the Row menu. | Specify the date for the void and the reason code.
Draft Inquiry - ARG - 03B | W76A8005A | Drafts Processing (G76A00C), Draft Massive Entry Inquiry | Review drafts and return a draft to prior status or void a draft.

#### Voiding a Draft Receipt

Access the Work with Receipts form.

To void a draft receipt:

1. On Work with Receipts, select the receipt in the detail area and then select Void/Delete from the Row menu.

   If the receipt has been partially or totally posted, you must specify the date for the void and the reason code. If the receipt has not been posted, you need only to confirm the deletion.

2. On the Void/NSF Draft form, complete the Void G/L Date and Void Reason Code fields and click OK.

   Void G/L Date | Enter the date to which the voided transaction is posted. Financial periods are set up in the F0010 table.
   Void Reason Code | Enter a code that explains why a receipt was voided.

#### Voiding a Draft Receipt from the Draft Massive Entry Inquiry Program

Access the Draft Inquiry - ARG - 03B form.

Select a draft and select NSF from the Row menu.

#### Returning a Draft to Prior Status

Access the Draft Inquiry - ARG - 03B form.

To return a draft to prior status:

1. Select the receipt record in the detail area, and then select Return Prior Status from the Row menu.

2. On the Void/NSF Draft form, complete the Void G/L Date and Void Reason Code fields and click OK.

### Printing Receipts

This section provides an overview of the Drafts Printer program and discusses how to:

- Run the Drafts Printer program.

- Set processing options for Drafts Printer (R76A6270).

#### Understanding the Drafts Printer Program

The Drafts Printer program (R76A6270) prints receipts that have been entered through the Drafts Entry program (P76A8000) as well as drafts entered by other JD Edwards EnterpriseOne Accounts Receivable system programs. The printed receipt shows information about the drafts and the invoices to which they have been applied.

The receipts can be in domestic or foreign currency.

#### Running the Draft Printer Program

Select Drafts Processing (G76A00C), Drafts Printer.

#### Setting Processing Options for Drafts Printer (R76A6270)

Processing options enable you to specify the default processing for programs and reports.

Currency

1. Foreign Currency | Specify whether the system prints amounts in foreign currency. Values are: Blank: Do not print foreign currency amounts. 1: Print foreign currency amounts.

Print

2. Issue Place | Specify the draft issue place.
3. Receipt Type | Specify the draft receipt type.
4. Number of Copies | Specify how many copies to print.
5. Maximum Detail Lines | Specify the maximum number of lines to print on a page.
6. Print Message | Enter 1 to print the message Nonvalid Document as Invoice on the receipts.

### Reviewing and Revising Receipts

This section discusses how to:

- Review and revise drafts from the Draft Massive Entry Inquiry program.

- Reviewing the Customer Ledger.

#### Forms Used to Review and Revise Receipts

Form Name | FormID | Navigation | Usage
Application Draft-Invoices | W76A8003A | Drafts Processing (G76A00C), Drafts Entry. On the Work with Receipts form, select a receipt and then click Select. | Review applied, unapplied, and pending amounts for a draft receipt.
Draft Entry | W76A8002A | On the Application Draft-Invoices form, select Drafts from the Form menu. | Review draft data.
Invoice Entry | W76A8001A | On the Application Draft-Invoices form, select Invoices from the Form menu. | Review the invoices to which the drafts have been applied.
Draft Inquiry - ARG - 03B | W76A8005A | Drafts Processing (G76A00C), Draft Massive Entry Inquiry. | Review draft information.
Draft Inquiry - Change | W76A8005C | On the Draft Inquiry - ARG - 03B form, select a draft and then select Detail Update from the Row menu, or select a draft and select Global Update from the Row menu. | Revise a single draft or revise multiple drafts.
Work with Customer Ledger Inquiry | W03B2002A | Customer Invoice Entry (G03B11), Customer Ledger Inquiry | Review customer ledger information.
Work With Customer Ledger Inquiry (ARG) | W76A2002A | On the Work with Customer Ledger Inquiry form, select Regional Info from the Form menu. | Review the customer ledger to see the RU and R1 documents. You can review individual documents or summarize them by receipt number. The receipt number is stored in the Reference field (RREF) in the F03B13 table.

#### Reviewing and Revising Drafts from the Draft Massive Entry Inquiry Program

Access the Draft Inquiry - ARG - 03B form.

To review drafts from the Draft Massive Entry Inquiry program:

1. On Draft Inquiry - ARG - 03B, locate the receipt for the drafts that you want to review or revise.

2. Review draft information in the detail area.

3. To revise a single draft, select that draft in the detail area, and then select Detail Update from the Row menu.

4. To revise multiple drafts, select those drafts in the detail area, and then select Global Update from the Row menu.

5. On Draft Inquiry - Change, complete any of the available fields.

6. If you select Global Update from the Row menu, select the Global Up option for the values that you are changing.

   Note. The Global Update options are not displayed if you select Detail Update from the Row menu.

7. Click OK.

   The system updates the values that you changed for the selected drafts.

   Draft Status | Displays the current status of the draft.

#### Reviewing the Customer Ledger

Access the Work With Customer Ledger Inquiry (ARG) form.

To see all of the documents for a specific receipt, enter the receipt number in the Reference field of the QBE (query by example) line and then click Find.

To see one record for each document type that is associated with the receipt, enter the receipt number in the Reference field of the QBE line, select the Receipt Summarization option, and then click Find.

### Creating Credit Notes or Debit Notes for Exchange Rates Differences

This section provides an overview of exchange rate differences for accepted drafts and an overview of exchange rate differences for collected drafts and discusses how to:

- Run the Generate ND/NC Gain and Loss - ARG program.

- Set data selection for Generate ND/NC Gain and Loss - ARG (R76A8500).

- Set processing options for Generate ND/NC Gain and Loss - ARG (R76A8500).

- Run the Generate ND/NC Gain and Loss Collection - ARG program.

- Set data selection for Generate ND/NC Gain and Loss Collection - ARG (R76A8520).

- Set processing options for Generate ND/NC Gain and Loss Collection - ARG (R76A8520).

#### Understanding Exchange Rate Differences for Accepted Drafts

The law allows you to create a credit note or debit note when you collect payment in pesos for invoices in foreign currency and the change in the exchange rate between the time when the invoice was issued and when the payment was received causes a gain or loss.

You can use the Generate ND/NC Gain and Loss - ARG program (R76A8500) to generate credit notes or debit notes for the gain or loss that is created when you create a receipt and match it to an invoice.

You create the receipt in the foreign currency, apply the receipt to an invoice, post the receipt batch, and then run the Generate ND/NC Gain and Loss - ARG program.

When you run the Generate ND/NC Gain and Loss - ARG program in final mode, the system creates an invoice in pesos for the gain or loss and a receipt that closes the invoice. You use the processing options to control whether the new invoice is taxable and, if so, how the tax is calculated.

When you run the Generate ND/NC Gain and Loss - ARG program, the system performs these actions:

1. Creates a new invoice batch header in the Batch Control Records (F0011) table.

2. Updates these tables with information about the new invoice:

   - (Customer Ledger) F03B11.

   - Account Ledger (F0911).

   - Invoice Total - ARG - 03B (F76A09).

   - Taxes - Tax Amount by Invoice Suffix (F76A19).

3. Creates a new receipt batch header in the F0011 table. This batch does not contain a draft.

4. Updates these tables with information about the new receipt:

   - Receipts Header (F03B13).

   - Receipts Detail (F03B14).

   - Receipts Header Argentine Tag File - 03B (F76A60).

5. Updates the Tag File F03B14 - ARG - 03B (F76A8500) to mark the record as processed.

After you run the Generate ND/NC Gain and Loss - ARG program, you must complete these steps:

1. Post the new invoice batch and the new receipt batch.

   Note. The new invoice and receipt are posted to the account that is specified in AAI RG or AAI RL, depending on whether the invoice represents a gain or a loss.

2. Print the invoice.

3. Run the Tax Split program (R76A8900).

Voiding Debit Notes or Credit Notes for Exchange Rate Differences

If you void the invoice that was created by the Generate ND/NC Gain and Loss - ARG program (R76A8500), the system creates a journal entry with the opposite sign when you post the void. You should then run the Generate ND/NC Gain and Loss - ARG program again to create a new invoice and receipt to reverse the previous transaction.

#### Understanding Exchange Rate Differences for Collected Drafts

You can use the Generate ND/NC Gain and Loss Collection - ARG program (R76A8520) to generate credit note or debit note for the gain or loss that is created between the time when you accept the draft and when you collect the draft.

When you run the Generate ND/NC Gain and Loss Collection - ARG program in final mode, the system creates an invoice in pesos for the gain or loss and a receipt that closes the invoice. You use the processing options to control whether the new invoice is taxable and if so, how the tax is calculated.

When you run the Generate ND/NC Gain and Loss Collection - ARG program, the system performs these actions:

1. Creates a new invoice batch header in the F0011 table.

2. Updates these tables with information about the new invoice:

   - F03B11

   - F0911

   - F76A09

   - F76A19

3. Updates the Tag File F76A60 - ARG - 03B table (F76A8510) to mark the record as processed.

After you run the Generate ND/NC Gain and Loss Collection - ARG program, you must complete these steps:

1. Post the new invoice batch and the new receipt batch.

   Note. The new invoice and receipt are posted to the account that is specified in AAI RG or AAI RL, depending on whether the invoice represents a gain or a loss.

2. Print the invoice.

3. Run the Tax Split program (R76A8900).

Voiding Debit Notes or Credit Notes for Exchange Rate Differences between Receipt and Collection

Voiding the receipt or the collection does not void the invoice that reflects the difference in the exchange rate. You must void the new invoice manually.

#### Prerequisites

If you are running the Generate ND/NC Gain and Loss - ARG program:

- Create a draft receipt and match it to the invoice. Specify the foreign currency on the Application Draft-Invoices form, and specify either payment instrument F for drafts in pesos or payment instrument C for drafts in a foreign currency on the Draft Entry form.

- Post the receipt batch.

If you are running the Generate ND/NC Gain and Loss Collection - ARG program:

- Add the payment instrument that is set aside for payments made in pesos for invoices in foreign currency to UDC 00/PY.

- Add the payment instrument that you set aside to UDC 76A/PI for payments made in pesos for invoices in foreign currency.

  This action prevents the exchange rate difference from being generated during draft collection so that it can be generated by the Generate ND/NC Gain and Loss Collection - ARG program (R76A8520) instead.

- Create a draft receipt and match it to the invoice. Specify the foreign currency on the Application Draft-Invoices form and specify the payment instrument that you set aside for payments made in pesos for invoices in foreign currency on the Draft Entry form.

- Post the receipt batch.

- Run the Draft Collection with Status Update program (R03B680).

- Post the batch that was generated by the draft collection process.

#### Running the Generate ND/NC Gain and Loss - ARG Program

Select Drafts Processing (G76A00C), Generate ND/NC Gain and Loss- ARG.

#### Setting Data Selection for Generate ND/NC Gain and Loss - ARG (R76A8500)

Specify the payment instrument that you used for the receipt in the data selection of the Generate ND/NC Gain and Loss - ARG program.

#### Setting Processing Options for Generate ND/NC Gain and Loss - ARG (R76A8500)

Processing options enable you to specify the default processing for programs and reports.

Default

These processing options specify the mode in which the system processes records as well as values that the system assigns to invoices created by the program.

1. Processing Mode | Specify the mode in which the system processes records. Values are: Blank: Proof mode. 1: Final mode.
2. Taxes | Specify whether the system calculates taxes. Values are: Blank: Do not calculate taxes. 1: Calculate taxes on the gross amount. 2: Calculate taxes on the taxable amount.
3. Tax Rate/Area and Tax Explanation Code | Specify the tax rate/area and the tax explanation code that the system uses for invoices that it creates. Or, specify whether the system uses the tax rate/area from the original invoice or the customer master record. Values are: Blank: Use the values specified in the processing option. 1: Use the tax rate/area on the original invoice. 2: Use the tax rate/area on the customer master record.
4. Document Types | Specify the document types that the system uses for credit invoices and debit invoices.
5. Payment Terms | Specify the payment terms that the system assigns to invoices.

General

These processing options specify information that the system uses to process records.

7. Issue Place | Specify the issue place for drafts.
8. RG 100 | Specify whether you are entering invoices that correspond to RG 100. Values are: Blank: Invoices do not correspond to RG 100. 1: Invoices correspond to RG 100.
9. R03B11Z1I Version | Specify the version of R03B11Z1I that the system uses.

Receipt

These processing options specify information that the system uses to process records.

10. Payment Instrument | Specify the receipt payment instrument.
11. Document Type | Specify the document type that the system uses to assign next numbers to receipts.
12. Version of Receipt Print | Specify the version of the receipt print program that the system uses. If you leave this processing option blank, the system uses version XJDE0001.

#### Running the Generate ND/NC Gain and Loss Collection - ARG Program

Select Drafts Processing (G76A00C), Generate ND/NC Gain and Loss Collection - ARG.

#### Data Selection for Generate ND/NC Gain and Loss Collection - ARG (R76A8520)

Specify the payment instrument that you used for the receipt in the data selection of the Generate ND/NC Gain and Loss Collection - ARG program.

#### Setting Processing Options for Generate ND/NC Gain and Loss Collection - ARG (R76A8520)

Processing options enable you to specify the default processing for programs and reports.

Default

These processing options specify how the system processes records.

1. Mode | Specify the mode in which the system processes records. Values are: Blank: Proof mode. 1: Final mode.
2. Taxes | Specify whether the system calculates taxes. Values are: Blank: Do not calculate taxes. 1: Calculate taxes on the gross amount. 2: Calculate taxes on the taxable amount.
3. Tax Rate/Area and Tax Explanation Code | Specify the tax rate/area and the tax explanation code that the system uses for invoices that it creates. Or, specify whether the system uses the tax rate/area from the original invoice or the customer master record. Values are: Blank: Use the values specified in the processing option. 1: Use the tax rate/area on the original invoice. 2: Use the tax rate/area on the customer master record.
4. Document Types | Specify the document types that the system uses for credit invoices and debit invoices.
5. Payment Terms | Specify the payment terms that the system assigns to invoices.

General

These processing options specify how the system processes records.

6. Issue Place | Specify the issue place for drafts.
7. RG 100 | Specify whether you are entering invoices that correspond to RG 100. Values are: Blank: Invoices do not correspond to RG 100. 1: Invoices correspond to RG 100.
8. Version | Specify the version of the Invoice Entry MBF that the system uses to process records.
9. Currency | Specify the currency in which the system creates the invoice. Values are: Blank: Receipt currency. 1: Company currency.
10. Process Date | Specify the date on which records are processed.
11. AAI | Specify the AAI that the system uses to create G/L entries. If you leave this processing option blank, the system uses AAIs RG and RL.

### Working with Lecops

This section provides an overview of Lecops and discusses how to:

- Enter receipts with Lecops.

- Print receipts with Lecops.

#### Understanding Lecops

You can enter receipts with the government-issued Provincial Obligation Letters (Lecops) as the payment instrument. You can also create a report of receipts paid with Lecops and their nominal values.

When you enter a receipt by using the Lecops payment instrument, the system selects the Nominal Value field on the Draft Entry form.

If the receipt uses dollars as the currency, you can enter the receipt in dollars and the draft value in pesos, and the system converts the draft amount to dollars.

When you print receipts with the Lecops payment instrument, the Drafts Printer program (R76A6270) includes the nominal value of the receipt.

#### Prerequisites

Before you complete the tasks in this section:

- Verify that a value for Lecops exists in the Payment Instrument (00/PY) UDC table that includes the value 2 in the Special Handling Code field.

- Verify that the appropriate AAIs are set up for Lecops.

  See Setting Up AAIs for Draft Processing for Argentina.

#### Forms Used to Work with Lecops

Form Name | FormID | Navigation | Usage
Application Draft-Invoices | W76A8003A | Drafts Processing (G76A00C), select Draft Entry. On the Work with Receipts form, click Add to enter a receipt. | Enter a receipt with Lecops.
Draft Entry | W76A2002A | On the Application Draft-Invoices form, select Drafts from the Form menu. | Enter the drafts that correspond to the receipt. You specify the Lecops payment instrument and enter the nominal value of the Lecops documents.

#### Entering Receipts with Lecops

Access the Application Draft-Invoices form.

To enter receipts with Lecops:

1. On Application Draft-Invoices, complete the Receipt Number, Company, G/L Date, Payor, Draft Date, and Currency Code fields in the header area.

2. Complete the Exchange Rate, Business Unit, and Unapplied G/L Offset fields.

3. Select Drafts from the Form menu.

4. On Draft Entry, complete the Draft Number, Pay Inst (payment instrument), Draft Due Date, Draft Amount, Nominal Value, Clearing Days, Draft Bank, and Collection Bank fields and then click OK.

   The system loads the information that you entered on the Draft Entry form in the detail area of the Application Draft-Invoices form.

5. On Application Draft-Invoices, click OK.

#### Printing Receipts with Lecops

Select Drafts Processing (G76A00C), Drafts Printer.