## (POL and RUS) Working With Sales Order and Invoice Processing for Russia and Poland

This chapter provides an overview of transfer orders in Russia discusses how to:

- (RUS) Work with value-added taxes (VAT) on invoices and receipts.

- (POL and RUS) Work with invoices.

- (RUS) Generate amount difference invoices.

- (POL and RUS) Work with sales order management processes.

- Inquire on sales orders.

### (RUS) Understanding Transfer Orders in Russia

You print transfer orders when you transfer stock from one company branch to another branch of the company. When you complete a transfer order, the system creates a sales order for the transferring branch and creates a purchase order for the receiving branch.

In Russia, the purchase order created by the transfer must show the company as the supplier of the purchase order so that the Purchase Book report for Russia shows the company as the supplier. For example, if Branch A of Company XYZ transfers stock to branch B of Company XYZ, the purchase order and the records printed in the Purchase Book report must show Company XYZ as the supplier.

To use the company of the transferring branch as the supplier when you create transfer orders:

1. Set up your system to process transfer orders.

   See Setting Up the System for Transfer Orders in Russia.

2. Set up your user ID to use Russian localization by entering RU (Russia) in the Localization Country Code field in the User Profile Revisions program.

3. Use version ZJDE0007 (Transfers) of the Sales Order Entry (P4210) program to enter the transfer order. On the Sales Order Detail Revisions form, enter the branch/plant number of the company in the From Branch/Plant field and the receiving branch’s branch/plant number in the To Branch/Plant field.

The system will retrieve the address book information for the company and use that information as the supplier information in the Purchase Book report.

### (RUS) Working With VAT on Invoices and Receipts for Russia

This section provides overviews of value-added taxes (VAT) in sales order transactions in Russia, posting invoices and prepayments, VAT on dispatch, and the VAT Accrual on Sales program; lists prerequisites, and discusses how to:

- Run the VAT Accrual on Sales program.

- Set processing options for VAT Accrual on Sales (R74R2018).

- Set processing options for Prepayment VAT Setup (P74R3100).

#### Understanding VAT in Sales Order Transactions in Russia

Russian regulations require that companies use the accrual method for VAT processing. The accrual method requires that VAT be calculated at the time of revenue recognition. The Russian regulations do not specify when revenue recognition occurs. In the JD Edwards EnterpriseOne system, it is assumed that revenue recognition occurs when you run the Sales Update program for sales transactions or enter an invoice in the Standard Invoice Entry program (P03B2002) for accounts receivable transactions.

#### Understanding the Posting of Invoices and Prepayments

Some localization processes for posting accounts receivable transactions were changed due to the new Russian regulations requiring companies to use the accrual method of accounting for VAT.

Posting Invoices

Russian invoices that include VAT are processed by the standard software. There are no localizations for posting Russian invoices.

Posting Prepayments

The system writes records for the AA and CA ledgers for foreign currency transactions.

The system uses the Unapplied Case Tax Code (74R/UT) user-defined code (UDC) table to determine the GL offset account to use for journal entries. If the appropriate values are not set up in this UDC table, the system updates the batch status to E (error). The system writes records to the Prepayment Header Tax File (F74R310) and Prepayment Detail Tax File (F74R311) tables. The system also uses the processing option values that you set up in the Prepayment VAT Setup program (P74R3100). The system reads the values in the Prepayment VAT Setup program when you run the General Ledger Post program.

The system reads the F74R310 and F74R311 tables when you run the Purchase Book and Sales Book programs.

This table shows the prepayment transactions that are included in the purchase and sales books:

Sales Book | Purchase Book
Prepayment transactions included in this book are: Posted transactions for VAT for unapplied cash. Voids of unapplied cash receipts. | Prepayment transactions included in this book are: Applications of unapplied cash to an invoice. When you post these transactions, you reverse the entries to the VAT account that were made with the original transaction. you then must post the reversal as a void. Voids to the application of unapplied cash to an invoice.

#### Understanding VAT on Dispatch

Russian law states that VAT is payable on sales transactions when goods are dispatched (shipped). Often you recognize sales concurrently with the dispatch of goods. Sometimes, though, you might not recognize sales immediately upon dispatch; you postpone sales recognition.

Important! You must create invoices so that they include only one VAT scenario (postponed or concurrent) for the sales order lines on the invoice. If an invoice includes sales order lines for both scenarios, the system might not process the lines correctly.

Before you process sales transactions, you must set up your system so that the system can determine whether you recognize the sale concurrently with the shipment or whether you postpone the sales recognition. You set up your system by:

- Setting up a constant.

- Setting up sales order types and line types to use the concurrent or postponed method for sales recognition.

- Setting up associations between the GL offset account for sales order line tax areas and the GL class codes for the Transit VAT account.

See (RUS) Setting Up Your System to Process VAT.

Note. Create a credit memo to reverse VAT accruals. Do not use the Journal Entry (P0911) program to make adjustments to VAT accrual entries.

Process for Sales Transactions with VAT

This table shows the steps that you perform to work with VAT for sales transactions:

Step | Description
1. Run the Shipment Confirm (P4205) program. | This standard programs includes no localizations for Russia.
2. Run the Invoice Print (R42565) program. | The Invoice Print program calls the Invoice Print - Russia (R74R3030) program for Russian transactions. The Invoice Print - Russia program writes records to the Taxes by Sales Order Line (F702018) table to store tax amounts and tax accrual information by sales order line. Each sales order line in the F4211 table might have multiple related records in the F702018 table, as the system writes a record to the F702018 table for each tax code/tax type combination. The Print Invoice program processes both domestic and foreign currency transactions for Russia. In final mode, the program saves tax amounts to the F702018 table and shows errors in the Work Center if the invoice is not printed.
3. Run the VAT Accrual on Sales (R74R2018) program. | The VAT Accrual on Sales program selects lines to process from the F4211 table according to the processing option values and generates the general ledger entries for the VAT accrual amounts. You run this program when you have transactions for which the VAT recognition is postponed. You do not need to run this program for transactions for with the sales recognition occurs concurrently with the shipment of goods. See Understanding the VAT Accrual on Sales Program (R74R2018).
4. Run the Sales Update (R42800) program. | The Sales Update program generates general ledger entries for postponed and concurrent VAT amounts. When you run the Sales Update program for Russian transactions, the program generates the VAT amount. The system retrieves the DMAAI information from the constants, generates GL entries using the VAT amount calculated by the Invoice Print program, and updates the GL date and GL document key in the F702018 table. Errors generated by this process appear in the Work Center. If there is no error and the program is run in final mode, the system: Generates the general ledger entry using the VAT amount calculated by the Invoice Print program. If the VAT on the sales order line was postponed, the system verifies that it was processed by the VAT Accrual on Sales program. If the VAT on the sales order line was processed as a concurrent event with the sales dispatch, the system update the GL date and GL document key in the F702018 table. This information is used by the Sales Book program. If the VAT on the sales order line was neither postponed or concurrent, the system shows an error in the Work Center.
5. Run the General Ledger Post (R09801) program. | When you run the General Ledger Post program for Russian transactions, the program generates VAT amount GL entries for transactions for which the sales recognition is postponed. If a sales order line type / line type combination was processed using the postponed method (as set up in the VAT Accrual on Sales Method Setup program), the system changes the credit account of the standard general ledger entry for the VAT amount; it uses the Transit VAT account instead of the VAT Payable account. Errors are shown in the Work Center.

VAT Accrual when Sales Recognition in Concurrent

When you concurrently recognize sales with the dispatch of goods, the Russian localizations in the Sales Update program create additional journal entries to account for VAT.

This table shows sample entries for a transaction:

Account | Debit Amount | Credit Amount | Source
Receivable | 1200 |  | Gross amount is generated by the General Ledger Post program.
Revenue |  | -1000 | Taxable amount is generated by the Sales Update program.
VAT Payable |  | -200 | Vat amount is generated by the General Ledger Post program.
VAT Receivable | 200 |  | VAT amount is generated by the localizations in the Sales Update program using the DMAAI defined in the constants.
Revenue |  | -200 | VAT amount is generated by the localizations in the Sales Update program using DMAAI 4230.

VAT Accrual when Sales Recognition is Postponed

To generate the required journal entries for sales transactions for which sales recognition is postponed, you must run the VAT Accrual on Sales program after running the Invoice Print program. The VAT Accrual on Sales program writes journal entries for the VAT amount to the Transit VAT and VAT Payable accounts as shown in this table:

Account | Debit Amount | Credit Amount
Transit VAT | 200 |
VAT Payable |  | -200

The credit account to which the system writes is determined by the tax rate area of the sales order line. The account that the system debits is determined by the account set up in the Transit VAT Account Setup program.

When the sale is recognized, you run the Sales Update and General Ledger Post programs to create the required journal entries. The Sales Update and General Ledger Post programs include Russian localizations that create the appropriate journal entries.

This table shows an example of the entries created:

Account | Debit Amount | Credit Amount | Source
Receivable | 1200 |  | Gross amount is generated by the General Ledger Post program.
Revenue |  | -1000 | Taxable amount is generated by the Sales Update program.
Transit VAT |  | -200 | VAT amount is generated by the General Ledger Post program. This entry reverses the amount written to the VAT Payable account by the VAT Accrual on Sales program.
VAT Revenue | 200 |  | VAT amount is generated by the Russian localization in the Sales Update program.
Revenue |  | -200 | VAT amount is generated by the Russian localization in the Sales Update program.

The accrued tax is written to both the AA and CA ledgers for transactions in foreign currencies. Information for the transaction is included in the Sales Book for the period that includes the date on which the tax is accrued.

#### Understanding the VAT Accrual on Sales Program (R74R2018)

You run the VAT Accrual on Sales program to write the journal entries for accrued VAT when the sales recognition is postponed. When you run the program, the system:

- Selects lines from the F4211 table according to the processing option values.

- Uses the values in the F74R201 table to determine if the sales recognition for the transaction is concurrent or postponed.

  If the transaction has a sales order type/sales order line type combination that is set up to use the concurrent method, the system disregards the transaction.

- Verifies that the sales order line is invoiced.

  If the line is not invoiced, the system generates an error for the line. Errors messages appear in the Work Center.

- Uses the values in the Constants for Russian Localization (F74R020) table to determine the credit account and uses values in the Transit VAT Account Setup (F74R202) table to determine the debit account.

  If the system cannot find the account setup, it issues an error. Errors messages appear in the Work Center.

When you run the VAT Accrual on Sales program in final mode and there are no errors, the system:

- Generates G/L entries using the VAT amount calculated by the Invoice Print program and saved to the F702018 table.

- Updates the G/L Date and G/L Documents fields in the F702018 table.

  These dates are used in the Sales Book report.

- Updates the sales order line status according to the processing option values.

#### Prerequisites

Before you complete the tasks in this section:

- Set up Order Activity Rules statuses to include status updates when you run the VAT Accrual on Sales program.

  The VAT Accrual on Sales program updates the activity rules according to the values in the processing options.

- Set up your system to process VAT on sales.

  See Understanding VAT Constants for Russia.

  See Setting Up the System to Work with VAT for Sales Transactions.

#### Running the VAT Accrual on Sales Program

Select VAT Accrual on Sales (G74R42ACC), VAT Accrual on Sales.

#### Setting Processing Options for VAT Accrual on Sales (R74R2018)

Processing options enable you to specify default processing values.

Select

Status Code - From | Specify the beginning of a range of status codes in the F4211 table that the system uses to select the records to process.
Status Code - To | Specify the end of a range of status codes in the F4211 table that the system uses to select the records to process.
Based on Status | Specify whether the values in the Status Code - From and Status Code - To processing options are the last status or next status. Values are: 1: Last status 2: Next status

Update

Proof or Final Mode | Specify whether to run the report in proof or final mode. In final mode, the system updates tables. Values are: Blank: Proof 1: Final
Override Next Status Code | Enter a value that exists in the Activity/Status Codes (40/AT) UDC table to specify the next status code that the system writes for the records that it processes. The status that you enter overrides the next status that is set up in the Order Activity Rules.
Prevent Next Status Update | Specify whether the system applies or suppresses a next status update. Values are: Blank: Apply the next status 1: Suppress next status update
Batch Type | Specify the batch type that the system applies to the processed records.
Document Type | Enter a value that exists in the Document Type (00/DT) UDC table to specify the document type that the system applies to the processed records.
Specific Date as G/L Date | Specify the date that the system writes as the G/L Date for the processed records. You complete either this processing option or the Select Date Value as G/L Date processing option.
Select Date Value as G/L Date | Specify the type of date that the system uses for the G/L date. The system reads the date in the record for the type of date that you specify and writes it to the G/L Date field for the processed records. You complete either this processing option or the Specific Date as G/L Date processing option. Values are: 1: Sales invoice. The system uses the sales invoice date for each record as the G/L date for the processed record. 2: Shipment date. The system uses the shipment date for each records as the G/L date for the processed record. 3: Execute date. The system uses the date that you run the VAT Accrual on Sales program as the G/L date for processed records.

Summarization

Summarize G/L Entries by Invoice | Specify whether to summarize general ledger entries by invoice. Values are: Blank: Do not summarize 1: Summarize

#### Setting Processing Options for Prepayment VAT Setup (P74R3100)

Set these processing options before you run the General Ledger Post program for sales or accounts receivable transactions.

General

Document Type — Journal Entry for VAT Reposting Document | Specify the document type that the system uses when it writes journal entries for the VAT reposting document. If you do not complete this processing option, the system uses document type VA.
Document Type — Journal Entry for VAT Reposting Void Document | Specify the document type that the system uses when it writes journal entries for a void of a VAT reposting document. If you do not complete this processing option, the system uses document type VB.
Sales Book Date | Specify the date type that the system uses for invoices included in the VAT Sales Purchase Book. Values are: 1: Voucher invoice date 2: Voucher G/L date 3: Service date

### (POL and RUS) Working with Invoices for Poland and Russia

This section provides an overview of invoice processing and discusses how to:

- Run the Add Invoice - PO program (P7433B11).

- Set processing options for Add Invoice - PO (P7433B11).

- Enter additional information for invoices.

- Add related invoices.

- Set processing options for Print Invoice (R7430030).

- Reprint invoices.

#### Understanding Invoice Processing

You use the standard JD Edwards EnterpriseOne functionality to work with invoices for Poland and Russia. Additionally, programs are provided to enable you to:

- Add additional information for invoices.

- Specify whether the system enables or requires that you enter related invoices when you add credit notes or debit notes.

- (RUS) Print tax invoices.

- (RUS) Print amount difference invoices.

- (POL) Work with cash transactions.

- (POL and RUS) Reprint invoices.

Additional Information for Invoices

The system launches the Invoice Related Information program (P7430011) when you select Regional Info from the Form menu on the Standard Invoice Entry form. You use this program to enter the shipment date and approval date for invoices.

The system launches the Invoice Related to CN/DN (P7430015) program from the Invoice Related Information form in the Invoice Related Information program. You use the Invoice Related to CN/DN program to enter one or multiple legal documents related to a debit note or credit note. The processing options that you specify in the Add Invoice- PO program (P7433B11) determine if the system requires or enables you to enter related invoices, and the parameters for entering the related invoices.

Additional Processing Options for Standard Invoice Entry (P03B11)

You use the Add Invoice - PO program (P7433B11) to set additional processing options that the system uses to enable or disable an option to enter related invoices to credit notes or debit notes.

You must set up corresponding versions for the Standard Invoice Entry program and the Add Invoice - PO program.

Reprint Invoices

Use the Reprint Invoice program (P7430031) to reprint selected documents. When you reprint a document, the system prints the same legal number as used on the original legal document. When you select to reprint, the system verifies whether the record is included in the F7430030 table. If the record is not in the F7430030 table, the system adds the record to the table as well as to the F7430032 table.

See Reprinting Invoices.

(RUS) Tax Invoices

You can generate tax invoices from the JD Edwards EnterpriseOne Accounts Receivable or JD Edwards EnterpriseOne Sale Order Management systems. You must print a tax invoice for VAT when you receive prepaid amounts (JD Edwards EnterpriseOne Accounts Receivable system), and print a tax invoice when you sell inventory items to customers (JD Edwards EnterpriseOne Sales Order Management system).

The Russian tax invoice includes information about the issuing company, customer, details of items, quantity, amount without tax, tax rate, tax amounts, amounts with tax, customer declaration number (for imported items), and others information. The system considers the customer billing instructions to determine how many copies of the report to print and if the customer allows consolidated invoices. The system uses data from the address book record for the footer section of the report.

The system produces the tax invoice when you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations and launches the Invoice Print - Russia program (R74R3030). The Invoice Print - Russia program assigns the legal number and produces the report. The system uses the legal numbering setup to determine the print format, attachments, and legal number to print for invoices.

(POL) Correction Invoices

To enter a credit order (invoice correction) for Poland, use the standard credit memo process. For Polish transactions, the system reads the values in the processing options for the Sales Order – PO (P7424210) program and:

- Automatically generates the relationships between the credit order being generated and the selected invoices if the processing options are set to allow the input of multiple related invoices.

- Automatically generates the relationship between the credit order being generated and the invoice if the processing options are set to allow the input of only one selected invoice and the user selects only one invoice.

- Verifies that all of the invoices are for the same customer if the processing options are set to disallow multiple customers (address numbers).

- Disallows the generation of related invoices if the processing options are set to disallow the relationships.

In addition to writing records to the Sales Order Header File (F4201) and Sales Order Detail File (F4211) tables, the system writes information about the relationship between the order and the invoices to the Invoices Related to Sales Order table (F7420015). Use the Invoices Related to Sales Order form in the Invoice Related to CN/DN Sales program (P7420015) to make changes to the relationships.

(POL) Printing the PKWiU Number on Invoices

You can print the PKWiU number on invoices printed from the JD Edwards EnterpriseOne Sales Order Management system using the Print Invoices program (R42565). The system calls the Print Invoice - Poland - SOP/AR program (R74P3030) to print the PKWiU code on the line below the item description.

The system does not print the PKWiU number on invoices printed from the JD Edwards EnterpriseOne Accounts Receivable system.

#### Forms Used to Work with Invoices

Form Name | FormID | Navigation | Usage
Work With Customer Ledger Inquiry | W03B2002A | Customer Invoice Entry (G03B11), Standard Invoice Entry | Select or review invoices.
Standard Invoice Entry | W03B11A | On the Work With Customer Ledger Inquiry form, click Add. | Enter invoices.
Invoice Related Information | W7430011A | After completing the Company and Address Number fields on the Standard Invoice Entry form, select Regional Info from the Form menu. | Enter additional information for Russian invoices.
Invoices Related to DN/CN | W7430015A | On the Invoice Related Information form, select Invoice Related on the Form menu. | Enter one or more legal documents related to a credit or debit memo.
Change Invoice Related Information | W7430001A | On the Work With Customer Ledger Inquiry form, select a record and then select Regional Info from the Form menu. | Enter or modify the approval date of the information related to an invoice.
Work With Legal Documents Reprint | W74R30031A | On the Work With Customer Ledger Inquiry form, select a record and click Select, then select Reprint from the Row menu. | Select a document to reprint, and print the document.
Invoices Related to Sales Order | W7420015A | On the Customer Service Inquiry form, select a row and then click Select. Select Regional Info from the Form menu on the Sales Order Detail Revisions form. | Modify the information about a correction invoice that is related to a sales order.

#### Running the Add Invoice - PO Program

(RUS) Select Accounts Receivable (G74R03B), Add Invoice - PO

(POL) Select Accounts Receivable (G74P03B), Add Invoice - PO

When you launch this program, you add or select a version. When you select a version, the system displays the processing options.

#### Setting Processing Options for Add Invoice - PO (P7433B11)

These processing options are used by the Standard Invoice Entry program (P03B11) to enable or disable an option to enter related invoices to credit notes or debit notes.

General

1. Shipment Mandatory Date | Enter 1 to require entry of the shipping date. Leave this option blank or enter 0 to allow, but not require, the entry of the shipping date.

Legal Number

1. Issue Place | Specify the issue place for the legal document number.

Related Invoices

1. Related Invoices | Enter 1 to allow the entry of related invoices for a debit or credit note. Leave this processing option blank to not allow entry of related invoices.
2. Multiple Related Invoices | Enter 1 to allow the entry of multiple related invoices for a credit or debit note. Leave this processing option blank to allow the entry of only one related invoice. Complete this processing option if you entered 1 in the Related Invoices processing option.
3. Require Entry of Related Invoices | Enter 1 to require the entry of a related invoice. If no related invoice is entered, the system displays an error message and does not allows the user to continue until a related invoice is entered. Leave this processing option blank to have the system display a warning message when no related invoice is entered. The warning message allows the user to continue without entering a related invoice.
4. Allow Different Address Number | Enter 1 to allow the entry of a related invoice with a different address book number from the credit or debit note. Leave this processing option blank to have the system display an error message if the user enters a related invoice with a different address book number.
5. Allow Different Issue Place | Enter 1 to allow the entry of a related invoice with a different issue place from the credit or debit note. Leave this processing option blank to have the system display an error message if the user enters a related invoice with a different issue place.

#### Entering Additional Information for Invoices

Access the Invoice Related Information form.

Actual Ship Date | Enter the date on which the shipment to the customer is confirmed. The system updates the Sales Order Detail (F4211) table with this date.
Approval Date | Enter the date on which the invoice was approved.

#### Adding Related Invoices

Access the Invoices Related to DN/CN form.

Legal Company | Enter the legal company to which you add related invoices. The value that you enter must exist in the F7400010 table.
Legal Document Type | Enter the legal document type of related invoices. The value that you enter must exist in the F7400002 table.
Issue Place | Enter the place of issue of the legal document to which you add related invoices. The value that you enter must exist in the F7400004 table.
Legal Number | Enter the legal number assigned to the invoice.
Address Number | Enter the address number of the company to which you add related invoices.

#### Setting Processing Options for Print Invoice (R7430030)

Use these processing options to specify additional parameters for tax invoices that you print from the JD Edwards EnterpriseOne Accounts Receivable system.

General

1. Mode | Enter 1 to process records in final mode. Leave this processing option blank to process records in proof mode.
2. Print Currency | Enter D to print the invoice in domestic currency. If the invoice was entered in a foreign currency, enter F to print the invoice in the foreign currency.
3. Launch UBE Automatically (launch universal batch engine automatically) | Leave this processing option blank to automatically launch the Print Invoice - PO program (R7430030). Enter 1 to suppress the automatic launch of this program.
4. Print Line Attachment | Enter 1 to print the attachment that you specified when you entered the invoice. Leave this processing option blank to suppress printing of the attachment.

#### Reprinting Invoices

Access the Work With Legal Documents Reprint form.

On the Work With Customer Ledger Inquiry form, select a record and click Select, then select Reprint from the Row menu.

### (RUS) Generating Amount Difference Invoices for Russia

This section provides an overview of amount difference invoices and discusses how to:

- Print amount difference invoices.

- Set processing options for Generate Amount Differences Invoice (R74R3010).

#### Understanding Amount Difference Invoices

You enter amount difference invoices when there is a difference in the exchange rate on the date that you enter an invoice and the date on which you pay the invoice. You run the Amount Difference Generation (R74R3010) program to generate invoices to account for the gain or loss. When you post the new invoice, the system writes the data to the F74R0018 table so that the data can be reported in the Sales Book or the Purchase Register.

When you run the Amount Differences Generation program, the system generates invoices in the domestic currency, and:

- Marks the invoices as paid.

- Summarizes the lines by original document and tax area.

- Shows the amount difference as either the gross amount or the taxable amount, depending on the processing options.

- Generates entries to the F0911 table.

#### Printing the Amount Difference Invoice

Select Accounts Receivable (G74R03B), Amount Difference Generation.

#### Setting Processing Options for Amount Difference Generation (R74R3010)

Processing options enable you to specify the default processing for programs and reports.

Default

These processing options specify the mode in which the program is run as well as how the amount difference is used.

1. Mode | Enter 1 to process invoices in final mode. When you process in final mode, the system updates the F74R3B14 table. Leave this option blank to process invoices in proof mode.
2. Amount Type | Enter 1 to use the amount difference as the gross amount on the invoice. Leave this processing option blank to use the amount difference as the taxable amount on the invoice.

Invoice

These processing options specify information that the system assigns to new invoices.

Tax Rate/Area | Specify the tax rate/area that the system uses for the new invoice. The value that you enter must exist in the F4008 table.
Tax Explanation Code | Specify the tax explanation code that the system uses for the new invoice. The value that you enter must exist in the Tax Explanation Codes (00/EX) UDC table.
Tax Area | Enter 1 to use the tax rate/area from the original invoice on the new invoice. Enter 2 to use the tax rate/area from the F03012 table on the new invoice. Leave this processing option blank to use the tax rate/area that you entered in the Tax Rate/Area processing option.
Name -- Remark | Enter a remark that the system prints on the invoice.
Payment Terms Code | Specify the payment terms that the system uses for the invoice. The value that you enter must exist in the F0014 table.
Payment Instrument | Specify the payment instrument that the system uses for the invoice. The value that you enter must exist in the Payment Instrument (00/PY) UDC table.
Payment Term/Instrument | Enter 1 to use the payment term and payment instrument from the original invoice for the new invoice. Enter 2 to use the payment terms and payment instrument from the F03012 table for the new invoice. Leave this processing option blank to use the payment term entered in the Payment Terms Code processing option and the payment instrument entered in the Payment Instrument processing option.
Version for P03B0011 | Specify the version of the Invoice Entry MBF Processing Options program (P03B0011) that the system uses when generating amount difference invoices. If you leave this processing option blank, the system uses version ZJDE0001.

G/L

These processing options specify how the system processes records.

1. G/L Name -- Alpha Extension | Enter a remark that the system saves in the F0911 table.
2. Version for P0900049 | Specify the version of the Journal Entry MBF Processing Options program (P0900049) that the system uses when generating amount difference invoices. If you leave this processing option blank, the system uses version ZJDE0001.

Receipt

This processing option specifies the remark that the system prints on receipts.

1. Receipt Name - Remark | Enter a remark that prints on the receipt.

### (POL and RUS) Working with Sales Order Management Processes for Poland and Russia

This section provides overviews of sales order processes for Poland and Russia and the print process for legal documents, lists prerequisites, and discusses how to: .

- Set processing options for Invoice Print - PO (P7420565).

- Set processing options for Sales Order - PO (P7424210).

#### Understanding Sales Order Processes for Poland and Russia

This section provides an overview of sales order processes.

(POL and RUS) Sales Order Processes

You use standard JD Edwards EnterpriseOne Sales Order Management to work with sales orders. You use country-specific programs to print legal documents. To work with sales orders for Poland and Russia, complete these tasks:

Process | Description
Set processing options for the Sales Order - PO program (P7424210). | You set these processing options to specify additional parameters for the Sales Order Entry program (P4210). You must set up corresponding versions for P7424210 and P4210.
Enter sales orders. | You use the Sales Order Entry program (P4210) to enter sales orders.
Set processing options for the Print Invoice/Invoice Correction - PO program (P7420565). | You set these processing options to specify additional parameters for the Standard Invoice Print program (R42565). You must set up corresponding versions for P7420565 and R42565. (POL) The system uses the additional parameters to print invoices and correction invoices. (RUS) The system uses the additional parameters to print invoices, stock delivery notes, goods dispatch notes, and stock movement notes.
Search for sales order lines associated with a legal document number. | You use the Sales Legal Doc. Inquiry by Int. Doc (Sales Legal Document Inquiry by Internal Document) program (P7420001) to locate information about sales orders using the document type.
Search for invoices and shipment notes by sales order. | You use the Sales Legal Doc. Inquiry by Legal Number program (P7420002) to locate information about sales orders by using the legal document number.
Enter invoices related to credit or debit notes. | You use the Invoice Related to CN/DN Sales Order - COMM - 42 program (P7420015) to enter one or more legal documents that are related to a sales order. The system automatically calls the Invoice Related to CN/DN Sales Order - COMM - 42 program when you add credit or debit notes from the P4210 program.
Update sales. | When you run the Sales Update program for Polish transactions, the system populates certain fields in the F03B11 table with values from the F7430010 table. When it populates the F03B11 table, the system: Right justifies the value in the Issue Place field in the F7430010 table. Converts the legal number in the F7430010 table to a string and pads the values with zeros to the left of the value. Concatenates the values in the Issue Place and Legal Number fields and writes the value to the Reference field (VR01) in the F03B11 table. Copies the Invoice Date from the F7430010 table to the Invoice Date - Julian field in the F03B11 table.

#### (RUS) Understanding the Invoice Print - Russia (R74R3030) Program

You must generate a tax invoice when you sell inventory items or services to customers. The system produces the tax invoice when you run the Print Invoices (R42565) program, or when you enter an invoice into the JD Edwards EnterpriseOne Accounts Receivable system. The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Invoice Print - Russia - SOP/AR program (R74R3030). This program assigns the legal number and produces the report.

You can set up customer billing instructions to allow consolidated invoices. If you do so, the system assigns one invoice number for all selected sales orders for the same customer. The system also summarized all lines with the same item number in one line if you set up the system to do so.

You set processing options for the Invoice Print - Russia - SOP/AR program by creating a version of the Print Invoice - PO program (P7420565) for tax invoices.

#### (RUS) Understanding the Stock Delivery Note Report (R74R3032)

You produce the Stock Delivery Note report (R74R3032) to confirm shipment of goods to a customer. You can select multiple sales orders for which you print one stock delivery note. When you select multiple sales orders, the system assigns the same delivery number to each sales order if the customer bill instructions allow consolidated invoices. The system also summarized all lines with the same item number in one line if you set up this functionality.

To print the Stock Delivery Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Stock Delivery Note program. The Stock Delivery Note program assigns the legal number and produces the report.

You set processing options for the Stock Delivery Note program by creating a version of the Print Invoice - PO program (P7420565) for stock delivery note documents.

#### (RUS) Understanding the Goods Dispatch Note Report (R74R3031)

In some situations, you might ship goods without selling the goods. You produce the Goods Dispatch Note report (R74R3031) to confirm the shipment of materials to a contractor or to another business unit when the materials are shipped but not sold. You can select multiple sales orders for which you print one good dispatch note. When you select multiple sales orders, the system assigns the same delivery number to all sales order selected if the customer bill instructions allow consolidated invoices. The system also summarized all lines with the same item number in one line if you set up this functionality.

To print the Goods Dispatch Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program and launches the Goods Dispatch Note program. The Goods Dispatch Note program assigns the legal number and produces the report.

You set processing options for the Goods Dispatch Note program by creating a version of the Print Invoice - PO program (P7420565) for goods dispatch note documents.

#### (RUS) Understanding the Stock Movement Note Report (R74R3033)

The software provides a Stock Movement Note report (R74R3033) that a branch that is issuing a stock transfer generates. The software also provides a Stock Movement Note report (R74R6001) that the branch that is receiving a stock transfer generates.

For each transfer of merchandise and finished goods, both the sender and the receiver of the stock must produce a stock movement note to confirm the movement of the stock between warehouses or stock keepers. This means that when you transfer goods to another warehouse or other stock holding place, you must send a stock movement note with the goods to confirm that the stock left the location, and when you receive transferred goods, you complete a stock movement note to confirm that you received the goods.

The system provides two versions of the Stock Movement Note report: one each for outbound and for inbound transfers. The outbound version (R74R3033) is based on the F4211 table. When you print one stock movement note for multiple transfer orders, the system assigns the same delivery number to each transfer order if the customer billing instructions are set up to consolidate invoices. The system also consolidates all lines with the same item number into one line if you set up this functionality.

To print the Stock Movement Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Stock Movement Note program, based on the version of the Print Invoices program that you specified. The Stock Movement Note program assigns the legal number and produces the report.

You set processing options for the Stock Delivery Note program by creating a version of the Print Invoice- PO program (P7420565) for stock delivery note documents.

#### (POL and RUS) Understanding the Print Process for Legal Documents

When you print legal documents for Poland or Russia, the system uses the legal numbering setup to determine the print format, attachments, and legal number to print legal documents.

The system looks at the customer billing instructions to determine how many copies of the report to print and whether the customer enables consolidated invoices. The system also looks at the address book data for information to use for the footer section of the report.

You use the P7420565 program to set up versions for each of the legal documents that you print. You must also set up a corresponding version for each legal document type in the Print Invoices program (R42565). When you run the Print Invoices program, the system uses the document type that you specified in the processing options for the P7420565 program to determine which legal document to print.

(POL) For Poland, the system prints invoices and invoice corrections.

(RUS) For Russia, the system prints:

- Goods dispatch note.

- Stock movement note (outbound).

- Stock delivery note.

- Invoices.

Use the Reprint Invoices program (P7430031) to reprint selected documents.

Note. The program for printing legal documents (P7420565) appears on the Sales Order menus for Poland and Russia under these names:
(RUS) Print Invoice - PO.
(RUS) Print Stock Delivery Note - PO.
(RUS) Print Goods Dispatch Note - PO.
(RUS) Print Stock Movement Note - PO.
(POL) Print Invoice / Invoice Correction - PO.

(POL and RUS) Setup Notes

When you run the P7420565 program in proof mode, you should set the processing options so that the system does not update accounts receivable tables and does not update the sales order status. In final mode, set the processing options so that the system updates accounts receivable tables and statuses.

When you set up legal documents:

- (RUS) Assign SN (shipment note) as the document type group for goods dispatch notes and stock delivery notes, specify that the system calculates and discriminates taxes, and specify that the system not break on payment terms.

- (RUS) Assign SN (shipment note) as the document type group for outbound stock movement notes, and specify that the system not calculate taxes and not break on payment terms.

- (POL and RUS) Assign IN (invoice) as the document type group for invoices, specify that the system calculates and discriminates taxes, and specify that the system breaks on payment terms.

When you run the P7420565 program from the menu, you can choose an existing version from the Batch Versions form. If you select an existing version, the system displays a message after you click Select on Batch Versions and closes the program. If you select version ZJDE0001, you copy the version, name it, and set processing options that are saved for the new version.

#### Prerequisites

Before you complete the tasks in this section:

- Verify that the localization country code in the User Display Preferences is set to the appropriate localization code.

- Verify that a version with the same name exists for program P7420565 and the Print Invoices (R42565) program for each legal document type.

#### Setting Processing Options for Invoice Print - PO (P7420565)

Use these processing options to specify default values for Russia and Poland that the system uses when you run the Print Invoices (R42565) program to print legal documents. The programs are:

- (RUS) Print Invoice - PO.

- (RUS) Print Stock Delivery Note - PO.

- (RUS) Print Goods Dispatch Note - PO.

- (RUS) Print Stock Movement Note - PO.

- (POL) Print Invoice / Invoice Correction - PO.

General

1. Document Issue Place | Specify the legal document issue place. The value that you enter must exist in the F7400004 table.
2. Internal Document Type for Invoices | Specify the document type that you use for the business purposes to identify invoices. The value that you enter must exist in the Document Type (00/DT) UDC table and should be the document type that you specified for invoices in the Legal Doc. Types Relationship program (R74R0003). The document type that you specify must be different from the document type that you specify for the invoice document type in the Print Invoices program (R42565).
3. Internal Document Type for Shipment Notes | (RUS) Specify the document type that you use for the business purposes to identify shipment notes. The value that you enter must exist in the Document Type (00/DT) UDC table and should be the document type that you specified for shipment notes in the Legal Doc. Types Relationship program (R74R0003). This processing option is not used for Poland.
4. Mode | Enter 1 to print in final mode. Leave this processing option blank to print in proof mode.
5. Summarize Sales Order Lines by Item | Enter 1 to summarize sales order lines by item. Leave this processing option blank to have the system print all sales order lines.
6. Automatic Printing | Leave this processing option blank to call the R74R3030 program for Russia, or the R74P3030 program for Poland and automatically print the legal document. Generally, you leave this option blank. Enter 1 to suppress printing.

Shipment Notes

1. Weight Unit of Measure | (RUS) Specify the unit of measure that the system uses to print the weight of the shipment. The value that you enter must exist in the Unit of Measure (00/UM) UDC table. If you do not complete this processing option, the system uses Item as the unit of measure. This processing option is not used for Poland.
2. Volume Unit of Measure | (RUS) Specify the unit of measure that the system uses to print the volume of the shipment. The value that you enter must exist in the Unit of Measure (00/UM) UDC table. If you do not complete this processing option, the system uses Item as the unit of measure. This processing option is not used for Poland.

Error Processing

1. Last Status Code for Invoices | Specify the last status code that invoices should have attained. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the invoice has not attained the status code that you specify, the system displays an error message. If you leave this processing option blank, the system uses 931 as the last status code.
2. Next Status Code for Invoices | Specify the next status code to which invoices will be moved. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the invoice does not move to the status code that you specify, the system displays an error message. If you leave this processing option blank, the system uses 831 as the last status code.
3. Last Status Code for Shipment Notes | Specify the last status code that shipment notes should have attained. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the shipment note does not attained the status code that you specify, the system displays an error message. If you leave this processing option blank, the system uses 932 as the last status code.
4. Next Status Code for Shipment Notes | Specify the next status code to which shipment notes will be moved. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the shipment note does not move to the status code that you specify, the system displays an error message. If you leave this processing option blank, the system uses 832 as the last status code.

#### Setting Processing Options for Sales Order - PO (P7424210)

You use the standard Sales Order Entry (P4210) program to generate sales orders. Before you generate sales orders, you set the processing options for the Sales Order - PO (P7424210) program. This program exists solely to contain processing options. The system uses the processing options you set for the Sales Order - PO program as additional parameters for the Sales Order Entry program.

You must set up corresponding versions of the Sales Order - PO program and the Sales Order Entry program.

Related Invoices

1. Related Invoices | Specify whether the system enables the entry of related invoices for a debit or credit note. Values are: Blank: Disallow the entry of related invoices. 1: Enable the entry of related invoices for a debit or credit note.
2. Multiple Related Invoices | Specify whether the system enables the entry of multiple related invoices for a credit or debit note. Complete this processing option if you entered 1 in the Related Invoices processing option. Values are: Blank: Enable the entry of only one related invoice. 1: Enable the entry of multiple related invoices for a credit or debit note.
3. Require Entry of Related Invoices | Specify whether the system displays an error or warning message when no related invoice is entered. Values are: Blank: Display a warning message when no related invoice is entered. The warning message enables the user to continue without entering a related invoice. 1: Display an error message and do not allow the user to continue until a related invoice is entered.
4. Allow Different Address Number | Specify whether the system allows the entry of a related invoice that has a different address book number from the credit or debit note. Values are: Blank: Display an error message if the user enters a related invoice with a different address book number. 1: Allow the entry of a related invoice that has a different address book number from the credit or debit note.

### Inquiring on Sales Orders for Poland and Russia

This section discusses how to:

- Search for sales orders by legal number.

- Set processing options for Sales Legal Document Inquiry by Legal Number (P7420002).

#### Forms Used to Inquire on Sales Orders

Form Name | FormID | Navigation | Usage
Sales Legal Document Inquiry by Internal Document (POL and RUS) | W7420001A | On the Customer Service Inquiry form, enter a sales order and order type and click Find to display legal documents related to the sales order. Select an existing sales order line that generated a legal document and then select Regional Info from the Form menu. | (POL and RUS) Search for sales order lines associated with a legal document number.
Sales Legal Document Inquiry by Legal Number (POL and RUS) | W7420002A | On Work With Sales Ledger Inquiry, select an existing sales order line that generated a legal document and then select Regional Info from the Form menu. | (POL and RUS) Search for invoices and shipment notes by sales order or by legal number for each legal document.

#### Searching for Sales Orders by Legal Number

Access the Sales Legal Document Inquiry by Legal Number (RUS) form.

Issue Place | Enter the place of issue of the legal document for which you want to locate sales orders. The value that you enter must exist in the F7400004 table.

#### Setting Processing Options for Sales Legal Document Inquiry by Legal Number (P7420002)

Processing options enable you to specify the default processing for programs and reports.

General

These processing options specify default values that the program uses when displaying information in the forms for the program.

1. Legal Document Group Column 1 | Specify a legal document type that the system uses to select records to display in column 1 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
2. Legal Document Group Column 2 | Specify a legal document type that the system uses to select records to display in column 2 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
3. Legal Document Group Column 3 | Specify a legal document type that the system uses to select records to display in column 3 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.

Versions

These processing options specify the versions that the system uses when it displays forms after you use a Form or Row exit on the Sales Legal Document Inquiry by Legal Number form.

Sales Order Header Revision | Specify the version of the Sales Order Entry (P4210) program that the system uses when displaying the Sales Order Header (W4210G) form. If you do not complete this processing option, the system uses version ZJDE0001.
Sales Order Detail Revision | Specify the version of the Sales Order Entry (P4210) program that the system uses when displaying the Sales Order Detail Revisions (W4210A) form. If you do not complete this processing option, the system uses version ZJDE0001.
Sales Order Dates | Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Dates (W42045G) form. If you do not complete this processing option, the system uses version ZJDE0001.
Sales Order Address Number | Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Address Numbers (W42045F) form. If you do not complete this processing option, the system uses version ZJDE0001.
Customer Service Inquiry | Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Customer Service Inquiry (W4210E) form. If you do not complete this processing option, the system uses version ZJDE0001.
CS Inquire | Specify the version of the Sales Order Entry (P4210) program that the system uses. If you do not complete this processing option, the system uses version ZJDE0001.