Creating and Mapping a Web Folder

If you are using Windows 2000, Windows XP or Windows 2003, you can map a Network Place on your personal computer to the document hierarchy in Collaboration. This lets you use Microsoft Windows Explorer to navigate the document hierarchy in Collaboration. Folders and documents in Collaboration appear as folders and files in Windows Explorer. For more information about Web folders, see About Web Folders.

Tip: To view the changes you made to Windows Explorer in Collaboration, refresh the Document explorer.   

To create a Web Folder:

  1. Select a project in the My Projects or Community Projects portlet.
  2. Click the Documents tab in the application view.
  3. In the action bar, click  New | Web Folder.

To map a Web folder in Windows 2000:

  1. Copy the URL in the Web Folder Location text box.
  2. Open My Network Places on your desktop.
  3. Double-click Add Network Place. The Add Network Place Wizard appears.
  4. In the Type the location of the Network Place text box, paste the URL; then click Next.
  5. If prompted, enter your name and password, then click OK.
  6. In the Enter a name for this Network Place text box, type a descriptive name to distinguish your Collaboration Web Folder from your Publisher Web Folder.  

  7. Click Finish.
    A new network place is created and Collaboration is mapped on Windows Explorer.

    Note: Mapped Web folders should not contain Windows folders whose names include the # or : characters. Windows folder names that include these characters appear incorrectly within Collaboration projects.

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To map a Web folder in Windows XP:

  1. Copy the URL in the Web Folder Location text box.
  2. Open My Network Places on your desktop.
  3. Double-click Add Network Place. The Add Network Place Wizard appears.
  4. Click Next.
  5. Select Choose another network location.
  6. In the Internet or network address text box, paste the URL; then click Next.
  7. If prompted, enter your name and password, then click OK.
  8. In the Type a name for this network place text box, type a descriptive name to distinguish your Collaboration Web Folder from your Publisher Web Folder.  

  9. Click Finish.
    A new network place is created and Collaboration is mapped on Windows Explorer.

    Note: Mapped Web folders should not contain Windows folders whose names include the # or : characters. Windows folder names that include these characters appear incorrectly within Collaboration projects.

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To map a Web folder in Windows 2003:

  1. Copy the URL in the Web Folder Location text box.
  2. Open My Network Places on your desktop.
  3. Double-click Add Network Place. The Add Network Place Wizard appears.
  4. Click Next.
  5. Select Choose another network location.
  6. In the Internet or network address text box, paste the URL; then click Next.
  7. If prompted, enter your name and password, then click Next.
  8. In the Type a name for this network place text box, type a descriptive name to distinguish your Collaboration Web Folder from your Publisher Web Folder.
  9. Click Next.

  10. Click Finish.
    A new network place is created and Collaboration is mapped on Windows Explorer.

    Note: Mapped Web folders should not contain Windows folders whose names include the # or : characters. Windows folder names that include these characters appear incorrectly within Collaboration projects.

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