# Administrator Guide

# Managing Studio Portlets

Studio centralizes portlet management in the Studio Administrator portlet. It displays only portlets that users have rights to and lets them modify, update, and delete portlets. In addition, it lets administrators configure database settings. For more information on configuring database settings, see Changing Studio Database Settings.

For instructions on adding the Studio Administrator portlet to a portal page, refer to portal online help. For information on the action bar and column sorting in Studio Administrator, see the online help for Studio. For information on controlling access to the portlet, see Securing Portlets.

Figure 5-1 Studio Administrator Portlet

This chapter includes the following sections:

- Editing Portlets
- Changing the Name and Description of the Portlet
- Deleting Portlets

## Editing Portlets

You can make changes to portlets through the use of several tools: the Studio Administrator portlet, the Studio Database Manager portlet, or the Portlet Editor. If you are not sure which tool to use, use the Portlet Editor; you can make all your changes there.

The table below shows which tool you should use for the following changes.

Table 5-1 Tools for Editing Studio Portlets
Changes | Tool | Reference
--- | --- | ---
Database | Studio Database Manager portlet | Editing Database Tables
Studio Administrator portlet | Editing Portlets with Studio Administrator
Description of Portlet | Portlet Editor | Changing the Name and Description of the Portlet
Distribution of Portlet | Portlet Editor | Restricting the Distribution of the Portlet; Securing Portlets
Filters | Studio Administrator portlet | Editing Portlets with Studio Administrator
Portlet Editor | Creating Filters
Name of Portlet | Portlet Editor | Changing the Name and Description of the Portlet
Notification | Studio Administrator portlet | Editing Portlets with Studio Administrator;
Portlet Editor | Sending Notifications
Reports | Studio Administrator portlet | Editing Portlets with Studio Administrator
Portlet Editor | Designing Portlet Reports
Security of Database | Studio Database Manager portlet | Securing the Database Tables
Studio Administrator portlet | Securing the Database Tables
Security of Portlet | Portlet Editor | Securing Portlets
Size of Portlet | Portlet Editor | Setting the Width of the Portlet
Title Bar of Portlet | Portlet Editor | Suppressing Title Bars

### Editing Portlets with Studio Administrator

When you select a portlet, the Studio Administrator launches the Studio Portlet Wizard, which lets you edit the database, record entry forms, reports, filters, and notification settings of portlets; however, it does not allow you to change other portlet settings, such as the name, description, and security settings of the portlet.

To edit a portlet through Studio Administrator, click the portlet name in the Studio Administrator portlet.

For more information on column sorting in Studio Administrator, see the Studio online help; for more information on the Edit Studio Config button in the portlet, see Changing Studio Database Settings.

### Editing Portlets with the Portlet Editor

The Portlet Editor lets you change everything about the Studio portlet, except for the database table it is using. You cannot change the database table of a portlet once you make the assignment. You can use the Portlet Editor to make all the changes that you can make through the Studio Administrator portlet. In addition, you can change the name, description, size, and security of the portlet.

To edit the portlet through the Portlet Editor:

1. Log in to the portal as an administrator.
2. Click Administration.
3. Navigate to the folder that the portal administrator has created for storing Studio portlets.
4. Click Portlets.
5. Click the name of the portlet you want to edit.

The Portlet Editor displays.

6. Change the portlet settings:

- To launch the Studio Portlet Wizard, click Edit in the Main Settings page of the Portlet Editor.
- To change the name, description, and properties of the portlet, click Properties and Names under Edit Standard Settings. For more information, see Changing the Name and Description of the Portlet
- To change the security settings of the portlet, click Security under Edit Standard Settings. For more information, see Securing Portlets

7. Click Finish.

## Changing the Name and Description of the Portlet

You can change the name and description, as well as specify the language, localized names, and properties of your Studio portlet in the Properties and Name page of the Portlet Editor. For instructions on accessing this page, see Editing Portlets with the Portlet Editor. For more information on the fields in the Properties and Name page, see the online help for the portal.

## Deleting Portlets

Deleting a portlet is a two-step process, you must delete it in the Administrative Object Directory, then delete it in the Studio Administrator portlet. Before you delete a portlet, make sure that no one is using the portlet. Once you delete it, your users will no longer be able to access the portlet, even though they already added it to their My Pages or community pages.

To delete a portlet:

1. Log in to the portal as an administrator.
2. Click Administration.
3. Navigate to the folder that the portal administrator has created for storing Studio portlets.
4. Click Portlets.
5. Select the portlet you want to delete, and click .
6. In the Delete Object dialog box, click OK.
7. Navigate to the page that includes the Studio Administrator portlet.
8. In Studio Administrator, select the portlet, and click Delete.
9. Click OK.