# Administrator Guide

# Representing SharePoint Items in the Portal

SharePoint items crawled into the portal are represented as standard portal folders and documents, and can be viewed and accessed like any other document that has been imported into the portal. The SharePoint crawler does apply some special properties to SharePoint items to help differentiate them from other items.

## SharePoint Site Structure and Portal Knowledge Directory Folders

Assume your SharePoint site is structured as depicted below. In addition to the subsites represented by each node, each site by default also contains announcements, discussions, documents, events, and tasks.

If the crawler was set to mirror folder structure of the SharePoint site, the items will be imported as shown:

Each SharePoint site is represented as a folder with the prefix [Site], differentiating folders representing SharePoint sites from folders representing SharePoint list types. Each [Site] folder contains subfolders for each list type found on that SharePoint site. For example, all documents in the SharePoint Crawler site are located in the Shared Documents folder under the [Site] SharePoint Crawler site folder.

If the crawler is configured not to mirror the source folder structure, all of the items will be stored in the same folder. SharePoint site or list item type subfolders will not be created.

## SharePoint Items and Portal Documents

In addition to crawling in document properties, the SharePoint crawler adds special SharePoint specific properties to SharePoint content crawled into the portal. This facilitates searching for SharePoint items in the portal. The properties added are:

- WSS Document URL - The URL of the item in the SharePoint site.
- WSS Icon - Used to display appropriate SharePoint icon in the portal.
- WSS Last Modified - The date and time the SharePoint item was last modified in SharePoint.
- WSS Object Type - The type of SharePoint item represented by this document.
- WSS Property Page URL - The URL of the properties page of the item in the SharePoint site. This value is the same as the WSS Document URL for all SharePoint items except for documents.
- WSS Site - The name of the host SharePoint site.