Running the Process

The basic Expense Report process is now complete, though we will add some features to it in Activity 5.

To run the ExpenseReport process:

Click the Start Engine icon () to start Studio's built-in process engine. The Start Engine dialog box appears.
Check both the Delete Process Instances and Delete Log Files options, and click OK.
Once the engine has started, click Launch WorkSpace ().
In the WorkSpace login page, log in as Peter Jones.
In the WorkSpace Applications panel, click on Create Expense Report .
Fill out the form with sample information. In the SubmittedBy field, enter Peter Jones exactly as you entered the login name. Add just one item for $24.
Log out of WorkSpace and log in again as Paul Smith, the participant with the supervisor role. Because you entered an expense report totaling less than $25, the instance should have gone directly to the Confirm Receipts activity. Therefore, if the process is working correctly, Paul's Work Items panel should show no work items (instances).
Log out and log in again as Mary White, the treasurer role participant. Mary should have the ExpenseReport process instance in her Inbox view in the Work Items panel. You should see Confirm Receipts, as a link in the Activity column.
Execute the Confirm Receipts activity by clicking on it. The Confirm Receipts form opens in the browser. It should show the item you entered previously when logged in as Peter Jones.
In the item line, select the ReceiptChecked checkbox, and click Submit. The form closes and the instance is removed from Mary White's inbox.

Even though the Expense Report process is simple, several sequences are possible. Here you ran the instance through the "fast-track" path by submitting an expense report for less than $25. You can try the following scenarios:

Total of more than $2,500 - The instance should go back to the employee role.
Total between $25 and $2,500, approved by supervisor and receipts checked - this is the happy path.
Total between $25 and $2,500, rejected by supervisor. - Goes back to employee, who adds an explanatory comment.
Total between $25 and $2,500, receipt not verified. - Goes back to employee, who removes item.

When you are done experimenting with the process, log off, go back to Studio, and stop the process engine.