The following automatic activities are defined in the Expense report process:
Figure 1. Automatic Activities
- Check Company Policy - This activity is the first performed after the employee submits a report. From here, basic business rules can be checked. For example, if the expense amount is lower than a certain threshold, it does not need to be approved by the supervisor.
- Process Expense - This is where the approved and checked expense report would be processed for payment or accounting. For the purpose of this tutorial, it is a placeholder, since we won't actually process any expenses.
- Send Reminder - If the expense report returns to the employee, he will usually have a limited amount of time to re-submit his report. This activity will e-mail the employee a reminder that his report is pending if a certain amount of time has elapsed.