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Processing Requests for Funds

When you want to start using some of the fund amount, create a fund request and submit it to the fund manager for approval. To track the stage of the fund request, you and your fund manager update the Status field.

To submit a request for pre-approval

  1. Select the fund.

    For instructions on selecting funds, see Finding Records.

  2. On the Fund Detail page, scroll down to the Fund Requests section and click New.
  3. On the Fund Request Edit page, enter the required information.

    The following table describes field information for fund requests. Your administrator can add, rename, or delete fields, so the fields you see might differ from those in this table.

    Field

    Description

    Key Fund Request Information

    Fund Request Name

    The name of the Fund Request. Required field. Limit of 50 characters.

    Fund

    The name of the linked Fund. Required field.

    Status

    The current status of the Fund Request. Required field. Default options are Claim Approved, Claim Denied, Claim Submitted, In Progress, Pre-Approval Denied, Pre-Approval Submitted, or Pre-Approved.

    Fund participants can change the status to: In Progress, Pre-Approval Submitted, or Claim Submitted.

    Due Date

    Required field. Date by which you need to have the fund request approved.

    Campaign

    Use to link a campaign with a fund.

    Marketing Purpose

    Default options are Partner Incentive, Joint Marketing, Competitive Positioning, New Product Launch, or Customer Retention.

    Region

    Default options are Africa, Asia/Pacific, Europe, Latin America, Middle East, None, North America, Northern Europe, Other, South America, Southern Europe, or Worldwide.

    Category

    Default options are Advertising, Branding, Customer Event, Direct Mailing, Displays, Executive Event, Joint Advertising, Other, Promotion, Samples, Seminar, Spiff, Trade Show, or Training.

    Fund Request Detail Information

    Pre-Approval Req.

    The amount of funds that you need to execute your tasks.

    Granted

    Used by the Fund Manager, this field contains the amount granted to the participant, based on the amount requested in the Pre-Approval Req. field.

    Claim Req.

    After the task is completed, the participant claims the amount spent to complete the task using this field.

    Approved

    Used by the Fund Manager, this field contains the amount approved based on the amount claimed.

    Request Date

    Defaults to today's date.

    Pre-Approval Date

    Used by the Fund Manager, this field contains the date on which the Fund Manager approved the fund request amount.

    Claim Decision Date

    Used by the Fund Manager, this field contains the date on which the Fund Manager approved the fund claim amount.

    Fund Request Currency

    The currency in which the fund was requested.

    Additional Information

    Owner

    Generally, the owner can update the record, transfer the record to another owner, or delete the record. However, access levels can be adjusted to restrict or expand a user's access.

    This value affects which records are included in reports you or your managers run (from Reports and Dashboard pages).

    Modified By

    Name of the person who creates or updates the record, followed by the date and time when the record is created or updated. System-generated.

    Description

    Limit of 250 characters.

  4. For Status, select Pre-Approval Submitted.
  5. Save the record.

    The fund request record appears in the Pending Fund Requests section on the fund manager's Funds Homepage.

To pre-approve a fund request

  1. On the Funds Homepage, select the fund request from the Pending Fund Requests section.
  2. On the Fund Request Detail page, click the Edit button.
  3. On the Fund Request Edit page, do the following:
    1. Enter the appropriate date in the Pre-Approval Date field.
    2. Enter the amount you approve in the Granted field.
    3. Update the Status field to Pre-Approved.
  4. Save the record.


Published May 2008