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Viewing Others’ Calendars

Before you begin. To perform this procedure, your user role must include the Calendar Sharing privilege.

You can view:

  • Another user's calendar

    You can view the calendars of users in your group and users who explicitly shared their calendar with you.

  • Group calendar that combines the calendars for all the members in your group into a single calendar

    NOTE: The list shows the users in alphabetical order. If the list exceeds ten users, scroll through the list to review additional users' calendars.

  • Custom views that combine other users' calendars

    NOTE: You can include the calendars of any user who explicitly shared her calendar with you.

    For example, you might be working on a special short-term project with a cross-functional group. Setting up a custom view that includes calendars for only those users allows you to see the special group's schedule in a single view.

The calendars show the times in your local time zone, from 7 a.m. to 7 p.m. Also, only invitees and owners of appointments can view the details for private appointments.

To view another user's calendar

  1. On the Calendar page, click the User tab, if necessary.
  2. In the title bar, click the Lookup icon and click the Last Name of the user in the Search for a User window.

    That user's calendar populates the User view.

    NOTE: Only users who share their calendars are available to select.

To quickly return to your own calendar

  • Click the My Calendar button in the title bar.

To view a combined calendar for all group members

  1. On the Calendar page, click the Group tab.
  2. On the combined calendar, you can:
    • Click the user's name to go to the user's personal calendar.
    • Click the date to go to the group view for that day.

Published 05/11/2007