Viewing Others’ Calendars
Before you begin. To perform this procedure, your user role must include the Calendar Sharing privilege.
You can view:
- Another user's calendar
You can view the calendars of users in your group and users who explicitly shared their calendar with you.
- Group calendar that combines the calendars for all the members in your group into a single calendar
NOTE: The list shows the users in alphabetical order. If the list exceeds ten users, scroll through the list to review additional users' calendars.
- Custom views that combine other users' calendars
NOTE: You can include the calendars of any user who explicitly shared her calendar with you.
For example, you might be working on a special short-term project with a cross-functional group. Setting up a custom view that includes calendars for only those users allows you to see the special group's schedule in a single view.
The calendars show the times in your local time zone, from 7 a.m. to 7 p.m. Also, only invitees and owners of appointments can view the details for private appointments.
To view another user's calendar
- On the Calendar page, click the User tab, if necessary.
- In the title bar, click the Lookup icon and click the Last Name of the user in the Search for a User window.
That user's calendar populates the User view.
NOTE: Only users who share their calendars are available to select.
To quickly return to your own calendar
- Click the My Calendar button in the title bar.
To view a combined calendar for all group members
- On the Calendar page, click the Group tab.
- On the combined calendar, you can:
- Click the user's name to go to the user's personal calendar.
- Click the date to go to the group view for that day.
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